---
title: "ELECTRONIC DOCUMENT MANAGEMENT"
ocid: "ocds-h6vhtk-054501"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054501"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-054501.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-054501.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST"
published: "2025-06-09"
---

# ELECTRONIC DOCUMENT MANAGEMENT

Buyer: HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-054501

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054501)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-054501.json)

## Summary

Hull University Teaching Hospitals NHS Trust is in the planning stage of a procurement process for an Electronic Document Management (EDM) system, with a focus on improving document handling capabilities for the partnership with Northern Lincolnshire and Goole NHS Trusts. The procurement is categorised under services and involves a framework agreement valued at £2,000,000 to £2,400,000 GBP. Interested suppliers have until 13th June 2025 to attend a scheduled bidder briefing event in Hull, United Kingdom, for an overview of the procurement approach. The service is intended to start on 1st October 2025 and run until 30th September 2030, with a possible extension to 2031.

This tender represents a significant opportunity for businesses specialising in document and records management systems, particularly those capable of implementing large-scale solutions within healthcare environments. Small to medium enterprises and voluntary community and social enterprises might find this contract especially relevant due to its inclusive suitability criteria. Engaging in this procurement could foster growth by amplifying the service portfolio and offering increased visibility within the healthcare sector across central government contracting authorities.

## Notice

an Electronic Document Management (EDM) system to streamline and enhance its document handling capabilities. This Partnership is made up of two Trusts - Northern Lincolnshire and Goole (NLaG) and Hull University Teaching Hospitals (HUTH).

### Planning Information

1.2. The goal of this bidder briefing event is to provide suppliers with adequate information to understand whether you have the capability and capacity to fulfil the Trust’s requirements on time, on budget and using the commercial terms necessary to effectively manage a future EDM contract. During the session, we will outline the intended procurement approach and explain the evaluation process for the upcoming tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/030811-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jun 2025 |
| Submission deadline | Not specified |
| Future notice date | 30 Jun 2025 |
| Award date | Not specified |
| Contract period | 30 Sep 2025 - 30 Sep 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HULL UNIVERSITY TEACHING HOSPITALS NHS TRUST |
| Locality | HULL |
| Post town | Hull |
| Postcode | HU3 2JZ |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE11 Kingston upon Hull, City of |
| Local authority | Kingston upon Hull, City of |
| Electoral ward | Central |
| Westminster constituency | Kingston upon Hull North and Cottingham |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311100 - Document management system
- 79996100 - Records management

## Release History

- 9 Jun 2025 at 08:52 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/030811-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/030811-2025
  9th June 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.hey.nhs.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054501. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-054501.json.