---
title: "Whole Life Carbon Planning Review Platform"
ocid: "ocds-h6vhtk-0545c8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0545c8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0545c8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0545c8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WESTMINSTER CITY COUNCIL"
published: "2025-12-01"
---

# Whole Life Carbon Planning Review Platform

Buyer: WESTMINSTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0545c8

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## Summary

Westminster City Council, located in London, has awarded a contract for a Whole Life Carbon Planning Review Platform. The procurement process follows an open procedure and is categorised under services related to information systems or technology strategic review and planning services. The contract was awarded to Preoptima, a company based in Cambridge, on 1 December 2025, amounting to £700,000. The contract will commence on 29 December 2025 and will run until 28 December 2028, with an option to extend for an additional two years at the Council's discretion. The platform will provide a comprehensive digital solution for reviewing Whole Life Carbon Assessments, with licenses available for a minimum of three years, supporting unlimited users from both applicants and the Council.

This tender presents significant opportunities for growth for businesses skilled in providing digital platforms tailored to environmental assessments and IT services. Companies specialising in industry-specific software development or enterprise resource planning services would find a valuable market in collaborating with authorities keen on sustainability initiatives. By offering specialised training and continuous support, tenderers can position themselves as strategic partners in public sector carbon management efforts. The opportunity to provide ongoing maintenance and improvement services further allows for long-term engagement and development within the public procurement landscape. Small and medium enterprises (SMEs) involved in such innovative solutions are particularly encouraged to engage with these types of public contracts.

## Notice

The over-arching aim of this tender is to find a skilled, collaborative partner to provide licenses for a Whole Life Carbon Planning Review Platform. Westminster City Council (WCC) seeks a comprehensive digital platform for reviewing Whole Life Carbon Assessments (WLCA) related to planning applications. The platform must provide licenses for a minimum of three years, allowing unlimited users from both applicants and WCC, with WCC retaining full data ownership. Key functionalities include the submission and review of WLCAs against RICS V2 and WCC's Retrofit First policies, with detailed compliance checks on material quantities, carbon factors (A1-A3), and inclusion of all life-cycle stages to assess upfront and whole life carbon (at pre-planning, Stage 1 Planning, Pre-commencement, and Post-Completion). The platform must provide licenses for a minimum of three years, allowing unlimited users from both applicants and WCC, with WCC retaining full data ownership. Key functionalities include the submission and review of WLCAs against RICS V2 and WCC's Retrofit First policies, with detailed compliance checks on material quantities, carbon factors (A1-A3), and inclusion of all life-cycle stages to assess upfront and whole life carbon. The platform must feature a visual review dashboard to easily highlight project details, carbon performance, and any non-compliance flags. Essential collaboration tools include version history management for multiple submissions (pre-planning through post-planning) and a commenting function for feedback between authorities and applicants. It must also generate summary reports for committee use, detailing project information, input data, and comment logs between the planning officer and local authority. Crucially, the platform must be available 24/7 with out-of-hours maintenance and provide technical support during business hours. The selected provider must also deliver a user guides and a minimum of two in-person annual training sessions for WCC users, conducted by in-house trainers with specific Built Environment and Whole Life Carbon Assessment expertise.

### Lot Information

Lot 1

Renewal: The contract could be extended propvided KPIs are met and at the council's discretion subject to further budget approval and service requirement

### Planning Information

This market engagement process aims to foster a collaborative environment before formal tendering. Suppliers are invited to demonstrate their solutions for 45 minutes, followed by a 15-minute Q&A session. These demo slots are available on a first-come, first-served basis on Wednesday, June 25th (AM) and Thursday, June 26th (AM). This direct interaction allows us to understand market capabilities better and for suppliers to showcase their unique offerings. Following the demos, a comprehensive tender information session will be held on July 3rd 10:00 - 12:00 (link for the meeting here https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGZjY2MxMDAtM2QyYi00MDAzLTg3YzktNmYyNDgyNjU3NjEy%40thread.v2/0?context=%7b%22Tid%22%3a%2250d8c115-b77f-4395-a3ba-3b407caf0d88%22%2c%22Oid%22%3a%22d158feb5-5afb-470f-a0c7-2f10864ed1e0%22%7d) . This session will detail the procurement process, provide best practice tips for preparing submissions, and outline expectations, ensuring all potential bidders are well-equipped for the upcoming tender.
Bidders interested in the tender are advised to please email Alex James asjames@westminster.gov.uk by the 18th of June.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/078413-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Dec 2025 |
| Submission deadline | 5 Sep 2025 |
| Future notice date | 21 Jul 2025 |
| Award date | 1 Dec 2025 |
| Contract period | 29 Dec 2025 - 28 Dec 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £708,333 |
| Lots value | £708,333 |
| Awards value | £583,333 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTMINSTER CITY COUNCIL |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1E 6QP |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PREOPTIMA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48451000 - Enterprise resource planning software package
- 72000000 - IT services: consulting, software development, Internet and support
- 72212100 - Industry specific software development services
- 72212451 - Enterprise resource planning software development services
- 72222000 - Information systems or technology strategic review and planning services

## Release History

- 1 Dec 2025 at 11:14 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/078413-2025
- 8 Aug 2025 at 11:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047222-2025
- 17 Jun 2025 at 08:10 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/032793-2025
- 10 Jun 2025 at 08:36 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/031131-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/078413-2025
  1st December 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047222-2025
  8th August 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/032793-2025
  17th June 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/031131-2025
  10th June 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGZjY2MxMDAtM2QyYi00MDAzLTg3YzktNmYyNDgyNjU3NjEy%40thread.v2/0?context=%7b%22Tid%22%3a%2250d8c115-b77f-4395-a3ba-3b407caf0d88%22%2c%22Oid%22%3a%22d158feb5-5afb-470f-a0c7-2f10864ed1e0%22%7d
- https://wcc.ukp.app.jaggaer.com/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.westminster.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0545c8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0545c8.json.