--- title: "Provision of Vending Services Across Multiple Depot Sites" ocid: "ocds-h6vhtk-05460d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05460d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05460d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05460d.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "UBICO LIMITED" published: "2025-06-18" --- # Provision of Vending Services Across Multiple Depot Sites Buyer: UBICO LIMITED Current stage: Planning OCID: ocds-h6vhtk-05460d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05460d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05460d.json) ## Summary UBICO LIMITED, a public undertaking based in Cheltenham, is at the planning stage of a procurement process for the provision of vending services across multiple depot sites in the South West region of the United Kingdom. The process involves a preliminary market engagement exercise designed to prepare for an upcoming contract worth £192,000 gross value. The contract will span three years with an initial two-year term, commencing on 1st October 2025, with the option to extend for another year. Interested suppliers should express their interest by 20th June 2025 to be considered for the tender opportunity, which covers services such as hot drink and snack vending machines, water dispensers, and boilers. UBICO LIMITED seeks suppliers capable of daily equipment monitoring, maintenance, and sustainability reporting. This tender offers substantial opportunities for business growth, particularly for SMEs equipped to manage vending machines and related services. Businesses involved in the supply, installation, and maintenance of vending equipment, as well as those offering monitoring services, will find this an attractive opportunity to expand their footprint within the public sector. Additionally, suppliers with a focus on energy-efficient solutions and sustainable practices stand to benefit from the project's emphasis on environmental considerations. The engagement process prior to formal procurement allows businesses to showcase their capabilities and align their services with UBICO's specific needs, potentially securing a long-term partnership. ## Notice Ubico is conducting a preliminary market engagement exercise to inform a forthcoming procurement opportunity for the provision of vending services. The aim is to engage with potential suppliers to better understand the market's capacity, capability, and interest in delivering these services across multiple depot sites. Scope of Services The potential contract will cover the supply, installation, and ongoing management of the following equipment: Hot Drink Vending Machines (free vend, touch-free, telemetry-enabled) Snack Vending Machines (cash and contactless payment, healthy/snack options) Water Dispensers and Boilers (mains-fed, bottled, WRAS approved) The service will include replenishment, hygiene maintenance, fault response, preventive servicing, and sustainability reporting. Contract Term The intended contract duration is three years, comprising an initial term of two years with the option to extend for one additional year. Key Service Requirements Daily remote monitoring via telemetry Adherence to depot PPE and H&S standards Scheduled maintenance and hygiene servicing Comprehensive monthly reporting (vend volumes, faults, service logs) Environmental considerations: energy-efficient equipment, sustainable logistics Supplier Participation Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire. Next Steps Please register your interest by 20th June by contacting: Marius Pruteanu Procurement Specialist Marius.Pruteanu@ubico.co.uk This is not a call for competition but a genuine pre-procurement consultation. ### Planning Information Interested suppliers are invited to express their interest and may be asked to complete a short questionnaire ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033140-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jun 2025 | | Submission deadline | Not specified | | Future notice date | 1 Jul 2025 | | Award date | Not specified | | Contract period | 30 Sep 2025 - 30 Sep 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £160,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UBICO LIMITED | | Locality | CHELTENHAM | | Post town | Gloucester | | Postcode | GL51 9JZ | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK73 Gloucestershire CC | | Local authority | Cheltenham | | Electoral ward | Swindon Village | | Westminster constituency | Tewkesbury | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 42 - Industrial machinery ### Codes - 09320000 - Steam, hot water and associated products - 31141000 - Water coolers - 42933000 - Vending machines ## Release History - 18 Jun 2025 at 08:39 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/033140-2025 - 10 Jun 2025 at 12:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/031253-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/033140-2025 18th June 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/031253-2025 10th June 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05460d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05460d.json.