---
title: "Library Management System"
ocid: "ocds-h6vhtk-054700"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054700"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-054700.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-054700.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2025-07-09"
---

# Library Management System

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-054700

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054700)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-054700.json)

## Summary

The procurement process for the Library Management System has been conducted by Cardiff University, representing the Wales Higher Education Libraries Forum (WHELF), and involves multiple higher education institutions across Wales, including the National Library of Wales and NHS Libraries. The direct award contract was issued to Ex Libris (UK) Ltd with an estimated value of £18,324,434, following a rationale of avoiding technical incompatibility. This procurement falls under the goods category, specifically a library software package, and adheres to Welsh devolved regulations. The award stage has been reached with pending status, and the contract period is scheduled to commence on 16th December 2026, lasting until 15th December 2033, with potential extensions. The procurement method was direct, avoiding a change of supplier to maintain system compatibility.

This procurement provides substantial business growth opportunities for entities specialising in library software solutions, cloud-hosting services, and related technological support within the educational sector. Large-scale technology providers, especially those with expertise in library management systems, are well-positioned to benefit, considering the involvement of multiple educational institutions in Wales. The long-term contract and renewal options present additional prospects for continuous collaboration and integration of advancements—ideas valuable for businesses aiming at sustained interaction with public authorities in Wales's diverse educational landscape.

## Notice

The Wales Higher Education Libraries Forum (WHELF) represents all higher education institutions in Wales. These institutions, together with the National Library of Wales and the NHS Libraries in Wales, have procured a cloud-hosted next generation library management system.

### Procurement Information

A change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038565-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Jun 2025 |
| Contract period | 16 Dec 2026 - 15 Dec 2033 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £18,324,434 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Additional buyers | BANGOR UNIVERSITY; CARDIFF METROPOLITAN UNIVERSITY; NATIONAL LIBRARY OF WALES; OPEN UNIVERSITY(THE); PRIFYSGOL ABERYSTWYTH UNIVERSITY; SWANSEA UNIVERSITY; UNIVERSITY OF SOUTH WALES - INCLUDING RWCMD; UNIVERSITY OF WALES:TRINITY SAINT DAVID; WREXHAM UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF10 3AT |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL41 Mid Wales |
| Local authority | Ceredigion |
| Electoral ward | Aberystwyth Morfa a Glais |
| Westminster constituency | Ceredigion Preseli |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EX LIBRIS (UK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48160000 - Library software package

## Release History

- 9 Jul 2025 at 11:31 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/038565-2025
- 11 Jun 2025 at 15:23 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/031651-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/038565-2025
  9th July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/031651-2025
  11th June 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.cardiff.ac.uk
- http://www.exlibrisgroup.com
- http://www.open.ac.uk/
- https://my.bangor.ac.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054700. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-054700.json.