--- title: "Provision of Air conditioning Servicing and Maintenance" ocid: "ocds-h6vhtk-054e24" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054e24" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-054e24.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-054e24.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NORFOLK COUNTY COUNCIL" published: "2025-08-04" --- # Provision of Air conditioning Servicing and Maintenance Buyer: NORFOLK COUNTY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-054e24 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054e24) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-054e24.json) ## Summary Norfolk County Council is currently in the tender stage of procuring services for the provision of air conditioning servicing and maintenance across their property portfolio, including split systems, multi-split, VRF/VRV systems, and packaged or ducted AC units. The contract, identified as NCCT43217, falls under the service industry category, specifically repair and maintenance services, and air quality management. The council is using an open procurement method via a competitive flexible procedure. Interested parties must submit their tenders by 4th September 2025, with the award expected by 8th October 2025. The contracting authority is based in Norwich, United Kingdom, providing strategic procurement opportunities as part of its efforts in potentially establishing a combined county authority. This tender represents a significant opportunity for businesses specialising in air conditioning maintenance to expand their operations in Norfolk and Suffolk under a potentially evolving local government structure. Small and medium enterprises (SMEs) with expertise in comprehensive cooling systems maintenance are well-suited to compete, particularly those able to accommodate complex maintenance logistics and comply with regulatory standards. The flexible procurement procedure allows for a fair competition environment whereby firms can showcase their quality and pricing strategies, with the possibility of contract extensions, fostering long-term partnership and business growth. Businesses interested should also consider the procurement's impact due to possible future revisions or updates in asset information provided by the council. ## Notice NCC are seeking a provider who can carry out the planned preventative maintenance (PPM), inspection, and servicing of all air conditioning systems, including split systems, multi-split, VRF/VRV systems, and packaged or ducted AC units installed across the Council's property portfolio. Please note that the values in this notice are an indication for the full 5 year term of the contract including extension Options. Please note that Norfolk County Council has joined the government's Devolution Priority Programme. This process has the potential to lead to the establishment of a county combined authority for Norfolk and Suffolk, with strategic powers, headed by an elected mayor. A Government has also invited participation by Norfolk in Local Government Review. This process has the potential to lead to unitary local government in Norfolk, being either one unitary or more than one. One of these changes could happen without the other. ### Lot Information Lot LOT-0001 Renewal: 2 x12 month options to extend have been included at the discretion of Norfolk County Council. ### Planning Information Teams Market Engagement Event for 1 hour will be hosted by Norfolk County Council. Please register on INTEND https://in-tendorganiser.co.uk and register for this project under reference NCCT43217 and send a message on the facility to register your desire to attend the market engagement event and a time and date will be sent to you. If you encounter any difficulties whilst using the system you can contact the In-Tend support team by phoning 0845 557 8079 or +44 (0) 114 407 0065 or by emailing support@in-tend.co.uk. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/045576-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Aug 2025 | | Submission deadline | 4 Sep 2025 | | Future notice date | 28 Jul 2025 | | Award date | Not specified | | Contract period | 1 Dec 2025 - 4 Dec 2028 | | Recurrence | 2029-12-04 | ## Values | Field | Value | | --- | --- | | Tender value | £653,251 | | Lots value | £653,251 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NORFOLK COUNTY COUNCIL | | Locality | NORWICH | | Post town | Norwich | | Postcode | NR1 2DH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH5 Norfolk | | ITL 3 | TLH51 Norwich and East Norfolk | | Local authority | Norwich | | Electoral ward | Lakenham | | Westminster constituency | Norwich South | | Delivery location | TLH15 Norwich and East Norfolk, TLH16 North and West Norfolk, TLH17 Breckland and South Norfolk | ## CPV Codes ### Divisions - 50 - Repair and maintenance services - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 50000000 - Repair and maintenance services - 50800000 - Miscellaneous repair and maintenance services - 90731100 - Air quality management ## Release History - 4 Aug 2025 at 10:39 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/045576-2025 - 17 Jun 2025 at 11:08 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/032905-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/045576-2025 4th August 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/032905-2025 17th June 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3842 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3843 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3844 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3845 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3846 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3847 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3848 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3849 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3850 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3851 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3852 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3853 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3854 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3999 ## Notice URLs - http://www.in-tendhost.co.uk/norfolkcc/aspx/Tenders/Current - http://www.in-tendhost.co.uk/norfolkcc/aspx/Tenders/Current. - https://in-tendhost.co.uk/norfolkcc - https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles - https://in-tendorganiser.co.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054e24. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-054e24.json.