---
title: "Scheduling System"
ocid: "ocds-h6vhtk-054e2c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054e2c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-054e2c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-054e2c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF ESSEX"
published: "2025-06-17"
---

# Scheduling System

Buyer: UNIVERSITY OF ESSEX  
Current stage: Award  
OCID: ocds-h6vhtk-054e2c

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## Summary

The University of Essex, located in Colchester, UK, has concluded a procurement process for a Timetabling & Scheduling system under a direct award contract to OneAdvanced. This contract, valued at £661,121, involves extending the use of the OneAdvanced CMIS software, which the University has utilised for over 15 years. The software facilitates the scheduling of teaching, exams, and room bookings. The procurement, described under the industry category of software package and information systems, is classified as essential to the University’s infrastructure and aligns with their ongoing digital transformation programme. The contract period begins on 1st July 2025 and ends on 30th June 2030, with the formal award notice published on 17th June 2025.

This tender provides substantial business opportunities, especially for companies specialising in software systems for educational scheduling and management. Businesses engaged in IT services, particularly those with expertise in software support and maintenance, stand to benefit by understanding the procurement process employed, which favours existing proven suppliers due to technical continuity and integration considerations. By noting procurement strategies such as direct awards based on technical reasons, firms can position themselves as valuable long-term partners to public organisations with similar infrastructural needs. While this contract was awarded to a large firm due to its established role, smaller firms could explore subcontractor roles or anticipate future tenders post-digital transformation developments.

## Notice

This notice sets out the University of Essex intention to award a contract to OneAdvanced for the provision of a Timetabling & Scheduling system. The University has been using the OneAdvanced CMIS software for over 15 years. The system is used to schedule teaching and exams and manage room bookings. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.

### Procurement Information

The University has used the CMIS system for over 15 years. It is an essential part of the University's infrastructure which is intrinsically integrated with numerous business-critical systems. Changing such a core system would significantly impact operational activities and involve substantial change at a time when the University is already undertaking a major, complex digital transformation programme. The University has decided to continue with the current system until the digital transformation has been completed in order to optimise spend and resources. Therefore, at the present time it would be impossible for the University to procure an alternative provider to provide the full range of services without detrimentally impacting the wider operations of the University.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/032923-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Jun 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Jun 2025 |
| Contract period | 30 Jun 2025 - 30 Jun 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £661,121 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF ESSEX |
| Locality | COLCHESTER |
| Post town | Colchester |
| Postcode | CO4 3SQ |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH34 Essex Haven Gateway |
| Local authority | Colchester |
| Electoral ward | Wivenhoe |
| Westminster constituency | Harwich and North Essex |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ONEADVANCED |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 17 Jun 2025 at 11:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/032923-2025
- 17 Jun 2025 at 11:17 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/032915-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/032923-2025
  17th June 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/032915-2025
  17th June 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.essex.ac.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.oneadvanced.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054e2c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-054e2c.json.