--- title: "Provision of handling Equipment at Powys County Council Waste Transfer Sites" ocid: "ocds-h6vhtk-054fcd" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054fcd" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-054fcd.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-054fcd.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "POWYS COUNTY COUNCIL" published: "2025-06-19" --- # Provision of handling Equipment at Powys County Council Waste Transfer Sites Buyer: POWYS COUNTY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-054fcd [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054fcd) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-054fcd.json) ## Summary Powys County Council is in the planning stage of a procurement process for the provision of handling equipment at its Waste Transfer Sites in Abermule, Rhayader, and near Brecon, located in the region UKL24, United Kingdom. This tender falls under the categories of miscellaneous general and special-purpose machinery and earthmoving machinery. The Council is currently conducting a pre-tender engagement exercise to gather market insights, with a key deadline for supplier engagement set for 4th July 2025. The meetings with interested suppliers are scheduled for the weeks commencing 7th and 14th July 2025, held via Microsoft Teams. This procurement will consider outright purchase, contract hire, or lease, extending from 1st December 2025 until potentially 19th November 2030. This tender presents significant business opportunities, particularly for companies specialising in earthmoving machinery and equipment for waste management, offering contract opportunities for both purchase and lease options. With a procurement process that includes the possibility of a dynamic purchasing system and a focus on maintenance and technological integration to minimise downtime, it is particularly well-suited for SMEs with capabilities in providing robust machinery solutions. Suppliers with innovative solutions for reducing equipment downtime and expertise in health and safety measures for machinery operations will find this tender beneficial for business growth. ## Notice Background Powys County Council is seeking to engage with suppliers in the materials handling market, as part of pre-tender engagement exercise to gain information to inform an upcoming procurement for the provision of Waste Handling Plant Equipment. The Council operates three Waste Transfer Sites (WTS) across the County of Powys; located in Abermule, Rhayader and on the out-skirts of Brecon. The current 'fleet' is of considerable age, some of which is beyond economical repair which has led to the requirement for spot hire to fulfil materials handling requirements. The Council is currently reviewing options of outright purchase, contract hire or lease of equipment to fulfil the materials handling requirements at WTS sites in the long-term. Current Situation At present, the Council operate the following machines: Brecon: - JCB Wastemaster 541-70 - JCB Wastemaster 542-70 - JCB Teletruk - rotating forks Rhayader: - JCB Wastemaster 542-70 - Manitou MT625H - JCB Teletruk - rotating forks Abermule: - JCB Wastemaster 542-70 - JCB Wastemaster - JCB Teletruk - rotating forks The machines load a variety of materials including, but not limited to; - Loose refuse - Loose plastic - Bagged / loose food waste - Green waste - Paper/card - Loose glass The Council operate a fleet of Romaquip Kerb-Sort recycling vehicles, to allow staff at WTSs to empty the food waste compartments, the Council utilise JCT Tele-trucks with rotating fork attachments. On the small 7.5 tonne and 3.5 metre wheelbase variant of the Romaquip vehicles, the food pods must be lifted from the vehicle and the load rotated into a strategic storage container; on the larger vehicles the food pods are manually removed from the vehicle, collected and emptied into the static container. Baled plastic, steel and aluminium is unloaded at the WTS and transported elsewhere for reuse, the machines therefore must be have the ability to load these bales onto a curtain sided articulated trailer located at the WTS sites. Loose plastics are loaded into a high sided (rigid bodied) trailer, currently using a 541-7 / 542-70 telehandler fitted with a large capacity grab bucket. There are then transported to recycling plants outside of the county. Due to the environments in which the machines are operating and the attraction of vermin, the machine must be protected by armoured cables where possible. The presence of glass means that solid tyres are also mandatory within the specification. Due to past Health and Safety concerns, the machines must NOT have landing legs. - Additional attachments include: - Sweeper bucket - Grab bucket Maintenance As Waste and Recycling is a statutory service, it is important downtime is reduced. At this moment in time, the Council's preferred option would be to lease machines with a repair and maintenance package, however this will be dependant on cost. Regardless of procurement option, the Council would like to explore maintenance packages and extended warranties. To reduce downtime, the Council would be interested in technology that allows the supplier a 'live view' of machine faults and diagnosis to reduce downtime by being able to bring replacement parts direct to site. ### Planning Information Format of Pre-Tender Engagement The Council is undertaking this pre-tender engagement with an aim of understanding the following from this market engagement exercise: - The scope of the current market - Market expectations regarding information required for tender - Feedback on satisfaction of health and safety considerations of equipment types and their suitability for the characteristics of the individual WTS sites and operations undertaken - Feedback on financing options - Feedback on maintenance and support provision Suppliers who wish to engage with the Council prior to publication of a tender are invited to contact the Council at the email address in this notice by no later than 5pm on 4th July 2025 (04/07/2025). The Council is proposing to hold individual meetings (up to an hour long) with interested suppliers who respond within the above specified timescale. It is anticipated that those meetings will be held on week commencing 7th July 2025 (07/07/2025) and week commencing 14th July 2025 (14/07/2025) via Microsoft Teams. Non-participation in this market engagement process does not preclude any potential suppliers from participating in the formal procurement process. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/033635-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Dynamic | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jun 2025 | | Submission deadline | Not specified | | Future notice date | 15 Aug 2025 | | Award date | Not specified | | Contract period | 1 Dec 2025 - 30 Nov 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | POWYS COUNTY COUNCIL | | Locality | LLANDRINDOD WELLS | | Post town | Llandrindod Wells | | Postcode | LD1 5LG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL41 Mid Wales | | Local authority | Powys | | Electoral ward | Llandrindod South | | Westminster constituency | Brecon, Radnor and Cwm Tawe | | Delivery location | TLL24 Powys | ## CPV Codes ### Divisions - 42 - Industrial machinery - 43 - Machinery for mining, quarrying, construction equipment ### Codes - 42900000 - Miscellaneous general and special-purpose machinery - 43000000 - Machinery for mining, quarrying, construction equipment - 43200000 - Earthmoving and excavating machinery, and associated parts ## Release History - 19 Jun 2025 at 10:52 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/033635-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/033635-2025 19th June 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-054fcd. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-054fcd.json.