---
title: "Property and Asset Management Software System"
ocid: "ocds-h6vhtk-055217"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055217"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055217.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055217.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL"
published: "2025-08-04"
---

# Property and Asset Management Software System

Buyer: NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-055217

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055217)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055217.json)

## Summary

North East Lincolnshire Borough Council has engaged in a procurement process to secure a Property and Asset Management Software System. The process involved a direct award to CIVICA UK LIMITED, a large-scale supplier based in London, to deliver the TechForge Property Asset Management System. This procurement falls under the public authority - sub-central government classification and was conducted due to extreme and unavoidable urgency arising from the impending end of the regeneration contract with Equans. The IT system is essential for the council's operations, ensuring compliance with statutory regulations, and managing financial transparency and property-related costs. The contract was initiated and signed on June 24, 2025, with completion expected by June 21, 2028. The procurement method was justified under Schedule 5 of the Procurement Act 2023, with delivery to Grimsby, within the UKE13 region.

This contract presents significant opportunities for CIVICA UK LIMITED, reaffirming its role in providing crucial software solutions in the public sector. For businesses seeking to expand, this contract demonstrates the importance of offering specialised, up-to-date software systems that meet stringent legislative requirements. While the opportunity was granted through a direct award, it highlights the importance of readiness to respond to urgent demands in public procurement scenarios. Companies with expertise in software package and information systems, systems and technical consultancy services, and software-related services would find themselves well-positioned to explore future potential collaborations or tenders with similar demands from government bodies seeking adaptation to regulatory changes and efficiency improvements in asset management. The system's bolt-on modules, such as integration with financial systems, also offer potential areas for business innovation and growth in public sector solutions.

## Notice

This is a comprehensive software system to manage the Authority's property and asset portfolios.

### Procurement Information

1. Description of the Requirement: The TechForge Property Asset Management System (IT System) is essential for managing the Council's property and asset portfolio. This IT System ensures compliance with statutory regulations, financial transparency, and efficient management of property-related costs and maintenance schedules. 2. Reason for Direct Award: The IT System contract cannot be awarded on the basis of a competitive tendering procedure due to extreme and unavoidable urgency. The urgency is not attributable to any act or omission of the contracting authority and could not have been foreseen by the contracting authority. 3. Background: The IT System has been delivered via our regeneration partner, Equans and Equans contracted with Civica, as a subcontractor, to deliver services on behalf of the Council under the regeneration contract. However, the contract with Equans is coming to an end on 30 June 2025. We are contractually obliged to novate the IT System contract between Equans and Civica for the TechForge system, upon the expiry of the regeneration contract. However, during discussions regarding the novation of the IT contract to the Council, Civica expressed a preference to contract on current terms, as the IT System contract to be novated was outdated. The updated contract to be entered into with Civica provides the same commercial position as the original IT System contract but is now up to date with legislative requirements. The contract was agreed by the parties on the 16 June 2025 and no delay was present in the process. 4. Justification for Urgency: If a direct award is not made for the updated contract, the Council would still be obliged to contract with Civica under the original IT System contract. In addition, failure to enter into the updated contract would mean the Authority would lose access to the atabase holding details of its property portfolio and would be unable to comply with its statutory requirements. Therefore, there is no option but to contract with Civica for the delivery of the TechForge system. The urgency of this situation is unavoidable and not due to any fault of the contracting authority. The immediate procurement of this system is crucial to ensure the continued management of the Council's property and asset portfolio without disruption. 5. Conclusion: Given the extreme and unavoidable urgency, and the necessity of the TechForge system for the Council's operations, a direct award to Civica is justified under Schedule 5 of the Procurement Act 2023.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/045551-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Aug 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 23 Jun 2025 |
| Contract period | 23 Jun 2025 - 21 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £210,768 |
| Contracts value | £210,768 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH EAST LINCOLNSHIRE BOROUGH COUNCIL |
| Locality | GRIMSBY |
| Post town | Doncaster |
| Postcode | DN31 1HU |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE1 East Yorkshire and Northern Lincolnshire |
| ITL 3 | TLE13 North and North East Lincolnshire |
| Local authority | North East Lincolnshire |
| Electoral ward | West Marsh |
| Westminster constituency | Great Grimsby and Cleethorpes |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 72220000 - Systems and technical consultancy services
- 72250000 - System and support services
- 72260000 - Software-related services

## Release History

- 4 Aug 2025 at 10:13 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/045551-2025
- 24 Jun 2025 at 08:13 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/034568-2025
- 23 Jun 2025 at 18:56 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/034537-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/045551-2025
  4th August 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/034568-2025
  24th June 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/034537-2025
  23rd June 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.nelincs.gov.uk
- https://www.civica.com/en-gb/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055217. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055217.json.