---
title: "Software Solution for Board Meeting Management and Governance with Optional Risk Management System"
ocid: "ocds-h6vhtk-0552c7"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0552c7"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0552c7.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0552c7.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GRAMPIAN HOUSING ASSOCIATION LTD"
published: "2025-10-06"
---

# Software Solution for Board Meeting Management and Governance with Optional Risk Management System

Buyer: GRAMPIAN HOUSING ASSOCIATION LTD  
Current stage: Award  
OCID: ocds-h6vhtk-0552c7

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## Summary

The Grampian Housing Association Ltd is currently engaged in an open procedure procurement process seeking to appoint a single supplier for a software solution designed to manage Board meetings and governance, with an optional risk management system. This procurement falls under the industry category of "Software package and information systems" (CPV code: 48000000) and is of particular relevance to suppliers in the goods category. The geographic scope includes Aberdeen City, Aberdeenshire and Moray (region: UKM5 in Scotland). The tender process, active as of 24th June 2025, outlines the requirement for the software to be fully operational by 1st October 2025, with the initial contract period set for three years and potential extensions up to two additional years, contingent on performance. The final date for submissions was 29th July 2025.

This tender offers substantial opportunities for businesses specialising in software solutions, particularly those with a proven track record within the Registered Social Landlord sector in Scotland. Companies able to deliver high-quality, user-centric solutions that enhance governance and meeting management will find a strong competitive edge. The procurement explicitly supports the appointment of a supplier who can demonstrate relevant experience and accreditation, making it ideal for businesses with existing credentials in delivering similar systems. By participating, companies have the potential not only to secure a significant contract spanning several years but also to establish a long-term relationship with an influential housing association, potentially opening pathways for further projects within the public sector.

## Notice

GHA wishes to appoint a single supplier for the provision of a software solution to facilitate the management of Board meetings and governance arrangements with an optional risk management system

### Lot Information

Lot 1

You are invited to submit a tender for the provision of a software solution to facilitate Board meeting management and governance with an optional risk management system to translate GHA's appetite for risk for the Grampian Group. We acknowledge that a risk management system may not be available in all Board management/governance software solutions. This element is therefore viewed as optional and not mandatory. This tender may be awarded without a risk management system. The scoring reflects this. Access to the software will be required for approximately 65 users including 20 Board members, 30 members of staff (5 of whom are administrators) and 15 external stakeholders (e.g. SHR, external and internal auditors). It is required that following training provision for Administrators and Users (staff and Board members) this software will be fully functional by 1 October 2025, for an initial period of three years. There is also potential for an extension up to a further two years to the contract, subject to satisfactory performance. Any extension of the contract will be entirely at the discretion of GHA. The contract is subject to reappointment annually. GHA is looking for software which has been successfully implemented within the Registered Social Landlord (RSL) sector, preferably in Scotland, to meet the requirements set out above and in Appendix C.

Renewal: Up to a further 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/062575-2025 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Oct 2025 |
| Submission deadline | 29 Jul 2025 |
| Future notice date | Not specified |
| Award date | 6 Oct 2025 |
| Contract period | Not specified |
| Recurrence | 1 October 2028 unless extension is granted for up to two further years. |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GRAMPIAN HOUSING ASSOCIATION LTD |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB10 1TD |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM5 North Eastern Scotland |
| ITL 3 | TLM50 Aberdeen City and Aberdeenshire |
| Local authority | Aberdeen City |
| Electoral ward | Midstocket/Rosemount |
| Westminster constituency | Aberdeen South |
| Delivery location | TLM5 North Eastern Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 Oct 2025 at 14:06 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/062575-2025
- 24 Jun 2025 at 14:40 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/034810-2025

## Notice URLs

- http://www.grampianhousing.co.uk/
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000802449
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14462

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0552c7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0552c7.json.