--- title: "YPO - 001302 Vehicle Hire, Lease, Purchase and Services Portal" ocid: "ocds-h6vhtk-0553ab" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0553ab" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0553ab.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0553ab.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "YORKSHIRE PURCHASING ORGANISATION" published: "2026-03-18" --- # YPO - 001302 Vehicle Hire, Lease, Purchase and Services Portal Buyer: YORKSHIRE PURCHASING ORGANISATION Current stage: Tender OCID: ocds-h6vhtk-0553ab [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0553ab) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0553ab.json) ## Summary The procurement process initiated by Yorkshire Purchasing Organisation (YPO) focuses on establishing a framework agreement for a Vehicle Hire, Lease, Purchase, and Services Portal. This competitive tender aims to appoint suppliers for four lots—each addressing distinct needs in vehicle procurement and services. With Wakefield-based YPO as the contracting authority, the initiative falls under the procurement category of services, specifically targeting transport and software packages. The procurement method is an open procedure, allowing broader participation. Key activities are scheduled, with the tenders closing on 17th April 2026, while the award period ends on 25th June 2026. Successful suppliers will commence contracts starting 9th July 2026, spanning until 8th July 2030 across the United Kingdom. This tender presents significant opportunities for business growth, particularly for firms specialising in vehicle supply and associated services. It is well-suited to businesses that can provide diverse vehicle options, real-time data, and reliable service across various platforms, appealing to YPO’s wide public sector remit. The framework aims to streamline procurement processes through a portal-based system, benefiting companies with robust logistical capabilities and those prepared to collaborate within supply chains. Moreover, the open procedure invites participation, enhancing the chances for SMEs and VCSEs to establish long-term partnerships in the public sector vehicle procurement market. As a sole supplier framework for each lot, those capable of delivering comprehensive vehicle hire, lease, purchase, and repair services stand to benefit greatly from forging strategic alliances with YPO. ## Notice YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the provision of Vehicle Hire, Lease, Purchase & Services Portal. The Framework is designed to meet the needs of all public sector Contracting Authorities. There will be 4 Lots with a single supplier awarded to each. This will be a contractual arrangement with customers placing orders with the awarded supplier. ### Lot Information Vehicle Hire Portal YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the hire of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicle hire suppliers from the awarded Suppliers supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet hire projects. The period of hire shall vary from day hire, weekly, monthly and annually with no maximum term. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK. Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. Vehicle Lease Portal YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the lease of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicles lease suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet lease projects. The period of lease options available must be for anything between 1 year and 4 years. Some customers may request longer periods so it would be desirable if this can be available. The option for maintenance and other associated products/ services bolt-on's (such as telematics, driver licence checks) can be included where they are available. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK. Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. Vehicle Purchase Portal YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website for the purchase of vehicles. It will show real-time live data from all available Car & Light Commercial Vehicles suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customer requirements for anything from just one vehicle all the way up to complete fleet purchase projects. Vehicles that must be available via the portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should customisation be required by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly) - A variety of fuel types must be available, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide vehicle options that cover the length and breadth of the UK. Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. Vehicle Service & Repair Portal YPO are seeking a sole Supplier for this Lot to provide a portal functionality that customers can access via their individual corporate account. YPO expects the web portal to be delivered over commonly used protocols and internet browsers and to feature secure login without the need to access our customers firewalls. The portal should be viewable on multiple platforms such as, (but not limited to) PC, laptop, tablet and mobile phones. The portal will provide access to a comparison style website allowing customers to book services and repairs. It will show real-time live data from all available service and repair suppliers from the awarded Supplier supply chain. It is expected that the awarded Supplier will have a substantial supply chain that can provide a variety of options for each customer. The awarded Supplier will be expected to support customers' requirements for anything from just one vehicle all the way up to complete fleet projects. Vehicles that must be covered via the service and repair portal are Cars, Light Commercial Vehicles and Mini Buses all with a weight inclusive up to 4.25t (should the vehicle be customised by the customer i.e. van racking, wheelchair access capability then the weight limit may exceed this accordingly). service and repair must be available for all vehicle fuel types, including (but not limited) to Petrol, Diesel, LPG, Biofuels and all types of Alternative Fuels (such as Battery Electric, Plug in Hybrid, Hybrid, Hydrogen). YPO require the portal service Provider to be able to provide service and repair options that cover the length and breadth of the UK. Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of 001302 Vehicle Hire, Lease, Purchase and Services Portal. ### Planning Information YPO are looking to start premarket engagement for the provision of a Vehicle Hire, Lease, Purchase & Services Portal Framework. The aim is to engage with suppliers by outlining a proposed structure (see description above). This is to explore the supplier market to identify if it can support this style of requirement. It is also to capture data and information in order to realign it to suit customers requirements while supporting the supplier market offerings, if required. Information may be shared or used in the creation of the new tender. If you are interested in this opportunity a short questionnaire has been created to capture relevant information. We would appreciate you taking the time to complete this as comprehensively as possible. Any expressions of interest, request for the questionnaire, responses or questions can be sent to fleet@ypo.co.uk - FAO Michelle Wood - email heading 1302 Supplier Engagement Process. After completing and returning the questionnaire should suppliers wish to engage further and have a Teams meeting this can be arranged by emailing us with a request to do so. Meetings will be limited to 30-minute sessions and are restricted to suppliers who can provide a portal solution. In response to Q12, if you would be willing to offer a demo, please contact us as detailed above to arrange a meeting. Please note as part of the demonstration we would be looking at solutions that can cover some or all of the functions mentioned in Q3 but we are willing to explore any additional functions that are available. If significant engagement is shown a follow up Webinar may be arranged with all suppliers that have contacted us throughout this period - date to be confirmed. YPO intends to close the preliminary market engagement by the 18th July 2025. YPO reserves the right to not commit to advertising this tender should. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/024703-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Mar 2026 | | Submission deadline | 17 Apr 2026 | | Future notice date | 18 Jul 2025 | | Award date | Not specified | | Contract period | 8 Jul 2026 - 8 Jul 2030 | | Recurrence | 2030-03-17 | ## Values | Field | Value | | --- | --- | | Tender value | £30,000,000 | | Lots value | £100,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | YORKSHIRE PURCHASING ORGANISATION | | Locality | WAKEFIELD | | Post town | Wakefield | | Postcode | WF2 0XE | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE4 West Yorkshire | | ITL 3 | TLE45 Wakefield | | Local authority | Wakefield | | Electoral ward | Wrenthorpe and Outwood West | | Westminster constituency | Wakefield and Rothwell | | Delivery location | Not specified | ## CPV Codes ### Divisions - 34 - Transport equipment and auxiliary products to transportation - 48 - Software package and information systems - 50 - Repair and maintenance services - 60 - Transport services (excl. Waste transport) ### Codes - 34000000 - Transport equipment and auxiliary products to transportation - 48000000 - Software package and information systems - 50000000 - Repair and maintenance services - 60000000 - Transport services (excl. Waste transport) ## Release History - 18 Mar 2026 at 14:52 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024703-2026 - 25 Jun 2025 at 15:26 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/035189-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/024703-2026 18th March 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/035189-2025 25th June 2025 - Preliminary market engagement notice on Find a Tender - http://ypo2.my.site.com/s/Welcome Access to the Procurement Documents can be found at: http://ypo2.my.site.com/s/Welcome ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.ypo.co.uk/ - https://www.ypo.co.uk/about/customers/permissible-users ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0553ab. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0553ab.json.