--- title: "Fleet Management System" ocid: "ocds-h6vhtk-05547a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05547a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05547a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05547a.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NEWCASTLE CITY COUNCIL" published: "2025-12-03" --- # Fleet Management System Buyer: NEWCASTLE CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-05547a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05547a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05547a.json) ## Summary Newcastle City Council is overseeing the procurement process for their Fleet Management System project, classified within the services industry category, specifically focusing on vehicle-fleet management and support services. The procurement stages have included planning, tender, and award phases, with significant activities marked by dates ranging from June to December 2025. Despite the cancellation notice issued in December, the project remains live with intentions to reissue the tender notice. The procurement method for this project is an open procedure, aiming to advance fleet oversight and service delivery innovation. Located in Newcastle Upon Tyne, UK, the Council is directed by Sophie Hendry, with ongoing efforts to competitively optimise fleet performance and value for money. This tender presents significant opportunities for businesses involved in vehicle-fleet management systems and related services, particularly those offering cloud-based solutions. The project is valued at approximately £300,000, allowing businesses to engage in a substantive development undertaking with potential renewal options extending beyond the initial contract period ending in 2031. Micro, small and medium enterprises (SMEs) and voluntary and community sector enterprises (VCSEs) are particularly encouraged to participate, given the quality criteria weighting of 60% and a price weighting of 40%. This procurement approach reflects the Council's commitment to fostering business growth through innovative public service contracts. ## Notice Newcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods & Regulatory Services Directorate. This system will play a vital role in enhancing the management and oversight of the Council's vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money. This strategic investment reflects the Council's commitment to innovation and continuous improvement in public service operations. Please find further details below: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System ### Lot Information Lot 1 Options: Further information can be found in the tender pack Renewal: Further information can be found in the tender pack ### Planning Information This market intelligence will help inform the scope of a potential contract. All updates will be posted via Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/079248-2025 | | Notice type | UK12 - Procurement Termination Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Dec 2025 | | Submission deadline | 24 Nov 2025 | | Future notice date | 10 Jul 2025 | | Award date | Not specified | | Contract period | 12 Jan 2026 - 11 Jan 2031 | | Recurrence | 2030-01-01 | ## Values | Field | Value | | --- | --- | | Tender value | £250,000 | | Lots value | £250,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Cancelled | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NEWCASTLE CITY COUNCIL | | Additional buyers | Missing | | Locality | NEWCASTLE UPON TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE1 8QH | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50111100 - Vehicle-fleet management services - 50111110 - Vehicle-fleet-support services ## Release History - 3 Dec 2025 at 11:11 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/079248-2025 - 27 Oct 2025 at 15:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/068672-2025 - 26 Jun 2025 at 15:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/035524-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/079248-2025 3rd December 2025 - Procurement termination notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/068672-2025 27th October 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/035524-2025 26th June 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.newcastle.gov.uk/ - https://www.open-uk.org/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05547a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05547a.json.