---
title: "2425-44-DTS-AT Student Records System (SITS)"
ocid: "ocds-h6vhtk-0554cf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0554cf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0554cf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0554cf.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "SHEFFIELD HALLAM UNIVERSITY"
published: "2025-06-27"
---

# 2425-44-DTS-AT Student Records System (SITS)

Buyer: SHEFFIELD HALLAM UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-0554cf

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## Summary

Sheffield Hallam University has successfully completed the procurement of a Student Records Management System, titled "2425-44-DTS-AT Student Records System (SITS)," to support its core operations. The procurement falls under the IT services category, specifically consulting, software development, and support. The procurement method employed was a direct call-off via the APUC/UCISA Framework Agreement, with Tribal Education Limited being awarded a 5-year contract valued at £2,505,780. The location for delivery is Sheffield, United Kingdom, and the contract's effective date of signing was 26th June 2025. Key considerations in this procurement included a quality-weighted scoring system with quality contributing 70% and price 30% of the decision criteria.

This tender presents significant opportunities for businesses specialising in providing IT services, specifically those with experience in educational software solutions. Companies with expertise in standardised student information management systems and familiarity with the Higher Education Full Service licensing model, as offered by Tribal, would find themselves well-positioned for future tenders. The procurement landscape indicates a preference for solutions that align with operational improvement programmes and sector-wide developments, making it a compelling opportunity for businesses capable of delivering innovative and sustainable IT services tailored to educational institutions.

## Notice

Sheffield Hallam University needs to purchase a student Records Management System (SITS). This is a critical system for the University supporting its core operations.

### Lot Information

Lot 1

The University requires a long-term contract for a modern, standardised student records management solution to replace its current highly customised and outdated implementation of SITS. To meet this need, a 5-year contract will be awarded to Tribal for the provision of SITS under the Higher Education Full Service (HEFS) licensing model. This contract will be procured via the APUC/UCISA Framework Agreement, which provides a standardised costing model based on HESA student numbers. The agreement aligns with the University's Operational Improvement Programme and supports the adoption of standard SITS functionality in line with sector-wide developments.

Options: The contract is for 5 years with the option to extend for a further 2 years

### Procurement Information

This contract has been awarded via a direct call off through the AUPC Framework for Student Information Management Systems and Associated Services (ITS1050 AP)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/035657-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Jun 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 25 Jun 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,505,780 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SHEFFIELD HALLAM UNIVERSITY |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S1 1WB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | City |
| Westminster constituency | Sheffield Central |
| Delivery location | TLE32 Sheffield |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRIBAL EDUCATION |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72300000 - Data services

## Release History

- 27 Jun 2025 at 09:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/035657-2025

## Notice URLs

- https://www.shu.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0554cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0554cf.json.