{ "tag": [ "compiled" ], "id": "ocds-h6vhtk-055500-2026-06-05T19:24:45+01:00", "date": "2026-06-05T19:24:45+01:00", "ocid": "ocds-h6vhtk-055500", "initiationType": "tender", "parties": [ { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council", "identifier": { "scheme": "GB-PPON", "id": "PWVM-4844-NRQH" }, "address": { "streetAddress": "County Hall, Market Road", "locality": "Chelmsford", "postalCode": "CM1 1QH", "country": "GB", "countryName": "United Kingdom", "region": "UKH36" }, "contactPoint": { "email": "benedict.itoyah@essex.gov.uk", "name": "Benedict Itoyah" }, "roles": [ "buyer" ], "details": { "classifications": [ { "id": "publicAuthoritySubCentralGovernment", "scheme": "UK_CA_TYPE", "description": "Public authority - sub-central government" } ] } }, { "id": "GB-COH-01847323", "name": "THE HUNNABALL FAMILY FUNERAL GROUP LIMITED", "identifier": { "scheme": "GB-COH", "id": "01847323" }, "additionalIdentifiers": [ { "scheme": "GB-PPON", "id": "PZZW-5748-VZHG" } ], "address": { "streetAddress": "York House", "locality": "Colchester", "postalCode": "CO2 7QT", "country": "GB", "countryName": "United Kingdom", "region": "UKH34" }, "contactPoint": { "email": "chrispartner@hunnaball.co.uk" }, "roles": [ "supplier" ], "details": { "url": "http://www.hunnaball.co.uk", "scale": "sme", "vcse": false } } ], "buyer": { "id": "GB-PPON-PWVM-4844-NRQH", "name": "Essex County Council" }, "planning": { "milestones": [ { "id": "engagement", "type": "engagement", "description": "The Authority wishes to invite interested parties to complete a market engagement questionnaire using Microsoft forms. A link to the microsoft form will be included within the documents that will be published on Procontract, the Councils e-tendering system. Responses to this market engagement can only be submitted via Procontract. ECC uses an e-tendering system, ProContract and you will need to create an account on ProContract to access and respond to both this market engagement exercise and to bid for any future opportunities issued by ECC, including this Body Removal Contract. Please visit https://procontract.due-north.com/Register to register an account. It is free to register and use the system. If you have any questions regarding this exercise, please submit them via the ProContract Portal and we will reply to your questions as soon as possible. We look forward to your participation and contributions.", "dueDate": "2025-08-01T23:59:59+01:00", "status": "scheduled" } ], "documents": [ { "id": "035730-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/035730-2025", "datePublished": "2025-06-27T12:02:29+01:00", "format": "text/html" }, { "id": "042354-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/042354-2025", "datePublished": "2025-07-23T12:57:05+01:00", "format": "text/html" }, { "id": "044738-2025", "documentType": "marketEngagementNotice", "noticeType": "UK2", "description": "Preliminary market engagement notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/044738-2025", "datePublished": "2025-07-31T13:21:15+01:00", "format": "text/html" } ] }, "tender": { "id": "C008PA", "legalBasis": { "id": "2023/54", "scheme": "UKPGA", "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents" }, "title": "C008PA - Body Removal and Storage Service for Colchester and Tendring Area of Essex", "description": "Essex County Council (ECC) is responsible for delivering the Coroner Service for the Essex Coroner Area, which encompasses the administrative boundaries of Essex County Council, together with the unitary authorities of Thurrock Council and Southend-on-Sea City Council. As part of these statutory responsibilities, ECC requires the provision of body removal services within the Colchester and Tendring Areas of Essex. These services are essential to support the effective operation of the Coroner Service, ensuring the timely, dignified, and professional transfer of deceased persons. The Council has therefore procured specialist service providers with the necessary expertise, capacity, and capability to deliver these services in accordance with legislative requirements and established service standards.", "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" }, { "id": "1B", "additionalClassifications": [ { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1B" } ], "mainProcurementCategory": "services", "aboveThreshold": true, "lots": [ { "id": "1", "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "status": "complete", "identifiers": [ { "id": "1A" } ], "title": "Colchester City Council Area", "value": { "amountGross": 120000, "amount": 120000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "price", "description": "the contract rate", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Quality", "description": "responses to quality questions", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "quality", "description": "response to Social Value criteria", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "renewal": { "description": "14.1 The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council." } }, { "id": "1B", "title": "Tendring District Council Area", "status": "complete", "value": { "amountGross": 60000, "amount": 60000, "currency": "GBP" }, "awardCriteria": { "criteria": [ { "type": "price", "name": "price", "description": "the contract rate", "numbers": [ { "number": 60, "weight": "percentageExact" } ] }, { "type": "quality", "name": "Technical Quality", "description": "responses to quality questions", "numbers": [ { "number": 35, "weight": "percentageExact" } ] }, { "type": "quality", "name": "quality", "description": "response to Social Value criteria", "numbers": [ { "number": 5, "weight": "percentageExact" } ] } ] }, "suitability": { "sme": true }, "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "14.1 The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council." } } ], "communication": { "futureNoticeDate": "2025-09-01T23:59:59+01:00" }, "status": "complete", "amendments": [ { "id": "042354-2025", "description": "the submission date has been changed to 31st July 2025" }, { "id": "044738-2025", "description": "the submission date for responses is now 1700 1st August 2025" } ], "value": { "amountGross": 180000, "amount": 180000, "currency": "GBP" }, "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "submissionMethodDetails": "Selection of tenderers will be based solely on the criteria set out for the procurement. For this tender the Authority will be using the ProContract (aka Due North) eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the portal's messaging system. Supplier registration on the portal is free of charge and can be done via: https://procontract.due-north.com/ The reference and title of this procurement in ProContract DN778344 C008PC Body Removal Colchester and Tendring Project information - It is recommended that any Bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity. The Authority reserves the right to amend timescales for any reason and change the assessment criteria where necessary for example if there are genuine omissions or mistakes. The Authority also reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. The Authority will not be responsible for any costs incurred by bidders in relation to this procurement exercise.", "submissionTerms": { "electronicSubmissionPolicy": "allowed", "languages": [ "en" ] }, "tenderPeriod": { "endDate": "2025-12-08T12:00:00Z" }, "enquiryPeriod": { "endDate": "2025-11-21T23:59:59Z" }, "awardPeriod": { "endDate": "2026-02-02T23:59:59Z" }, "documents": [ { "id": "conflictOfInterest", "documentType": "conflictOfInterest", "description": "Not published" }, { "id": "A-7627", "documentType": "biddingDocuments", "description": "* PSQ (PDF version) * Bidder Guidance * Specification * Terms and Conditions * Pricing Matrix * APRS Declaration form * Appendix 1 - Risk (If Used) * Appendix 2 - Contract Area and list of Parishes * Appendix 3 - Key Performance Indicators and Performance Reporting * Appendix 4 - Average no of bodies removed per month * Appendix 5 - HTA Information * Appendix 6 - Technical Quality Questions * FOI - Freedom of Information Act table", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7627", "format": "application/x-zip-compressed" }, { "id": "A-7628", "documentType": "biddingDocuments", "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-7628", "format": "application/x-zip-compressed" }, { "id": "072494-2025", "documentType": "tenderNotice", "noticeType": "UK4", "description": "Tender notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/072494-2025", "datePublished": "2025-11-10T15:09:07Z", "format": "text/html" } ] }, "language": "en", "bids": { "statistics": [ { "id": "1", "measure": "bids", "value": 3, "relatedLot": "1" }, { "id": "2", "measure": "finalStageBids", "value": 3, "relatedLot": "1" }, { "id": "3", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1" }, { "id": "4", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1" }, { "id": "5", "measure": "bids", "value": 3, "relatedLot": "1B" }, { "id": "6", "measure": "finalStageBids", "value": 3, "relatedLot": "1B" }, { "id": "7", "measure": "smeFinalStageBids", "value": 3, "relatedLot": "1B" }, { "id": "8", "measure": "vcseFinalStageBids", "value": 0, "relatedLot": "1B" } ] }, "awards": [ { "id": "1", "status": "active", "date": "2025-12-23T00:00:00Z", "value": { "amountGross": 144000, "amount": 120000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-01847323", "name": "THE HUNNABALL FAMILY FUNERAL GROUP LIMITED" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH34", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1" } ], "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council." }, "relatedLots": [ "1" ], "documents": [ { "id": "001201-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/001201-2026", "datePublished": "2026-01-07T16:10:11Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-01-07T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-26T23:59:59Z", "status": "scheduled" } ] }, { "id": "2", "status": "active", "date": "2025-12-23T00:00:00Z", "value": { "amountGross": 72000, "amount": 60000, "currency": "GBP" }, "mainProcurementCategory": "services", "aboveThreshold": false, "suppliers": [ { "id": "GB-COH-01847323", "name": "THE HUNNABALL FAMILY FUNERAL GROUP LIMITED" } ], "items": [ { "id": "1B", "additionalClassifications": [ { "scheme": "CPV", "id": "98370000", "description": "Funeral and related services" } ], "deliveryAddresses": [ { "region": "UKH3", "country": "GB", "countryName": "United Kingdom" }, { "region": "UKH34", "country": "GB", "countryName": "United Kingdom" } ], "relatedLot": "1B" } ], "contractPeriod": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Agreement term for this agreement with be 2 years. The initial term will be from 1st April 2026 to 31st March 2028 with the option of an extension for a further three years. The Authority may at its sole discretion extend the Contract Term by such period as it may specify in written notice given not less than 3 months prior to the expiry of the Contract Term (as extended from time to time) and may do so on as many occasions as it shall think fit provided that such extensions shall not exceed 36 months in total. The decision to extend the Agreement with is at the sole discretion of Essex County Council." }, "relatedLots": [ "1B" ], "documents": [ { "id": "001201-2026", "documentType": "awardNotice", "noticeType": "UK6", "description": "Contract award notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/001201-2026", "datePublished": "2026-01-07T16:10:11Z", "format": "text/html" } ], "assessmentSummariesDateSent": "2026-01-07T00:00:00Z", "milestones": [ { "id": "1", "type": "futureSignatureDate", "dueDate": "2026-01-26T23:59:59Z", "status": "scheduled" } ] } ], "contracts": [ { "id": "1", "awardID": "1", "title": "Lot 1A - Colchester City Council Area", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Contract is for an initial term of two (2) years, with the provision for an extension of up to a further three (3) years. The Authority reserves the right, at its discretion, to extend the Agreement by issuing written notice to the Contractor no later than three (3) months prior to the expiry of the current Contract Term, specifying the length of the extension." }, "value": { "amountGross": 144000, "amount": 120000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-02-25T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "Arrival at scene within 1 hour of receiving call from police", "description": "The Contractor shall be available 24 hours per day and 365 days per year to attend to the removal of a body or bodies and shall attend within a maximum of one (1) hour from receipt of any request from the Police. TARGET: 95%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Delivery to hospital within 3 hours of arriving at scene", "description": "All bodies removed by the Contractor must be received and accepted into the Storage Location within three (3) hours from the receipt of any request from the Police. TARGET: 95%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Security breaches", "description": "The Contractor must ensure that the deceased is securely stored from collection to hand over to the storage location. Any incidents were there is unauthorised access to the deceased is considered to be a security breach. TARGET: 0", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "4", "title": "Deceased transfer completed with identification requirements met.", "description": "The contracted funeral director is required to label the deceased with at least three points of identification, including a unique identifier, upon collecting and transferring of the deceased to the storage location. All deceased must have the correct identification of arrival at new storage location to ensure that the transfer is completed and the deceased is accepted. TARGET: 100%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ], "documents": [ { "id": "053567-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/053567-2026", "datePublished": "2026-06-05T19:24:45+01:00", "format": "text/html" } ] }, { "id": "2", "awardID": "2", "title": "Lot 1B : Tendring District Council Area", "status": "active", "period": { "startDate": "2026-04-01T00:00:00+01:00", "endDate": "2028-03-31T23:59:59+01:00", "maxExtentDate": "2031-03-31T23:59:59+01:00" }, "hasRenewal": true, "renewal": { "description": "The Agreement shall be awarded for an initial term of two (2) years, with the provision for an extension of up to a further three (3) years. The Authority reserves the right, at its discretion, to extend the Agreement by issuing written notice to the Contractor no later than three (3) months prior to the expiry of the current Contract Term, specifying the length of the extension." }, "value": { "amountGross": 72000, "amount": 60000, "currency": "GBP" }, "aboveThreshold": false, "dateSigned": "2026-02-25T00:00:00Z", "agreedMetrics": [ { "id": "1", "title": "Arrival at scene within 1 hour of receiving call from police", "description": "The Contractor shall be available 24 hours per day and 365 days per year to attend to the removal of a body or bodies and shall attend within a maximum of one (1) hour from receipt of any request from the Police. TARGET: 95%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "2", "title": "Delivery to hospital within 3 hours of arriving at scene", "description": "All bodies removed by the Contractor must be received and accepted into the Storage Location within three (3) hours from the receipt of any request from the Police. TARGET: 95%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "3", "title": "Security Breaches", "description": "The Contractor must ensure that the deceased is securely stored from collection to hand over to the storage location. Any incidents were there is unauthorised access to the deceased is considered to be a security breach. TARGET: 0% breach", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] }, { "id": "4", "title": "Deceased transfer completed with identification requirements met.", "description": "The contracted funeral director is required to label the deceased with at least three points of identification, including a unique identifier, upon collecting and transferring of the deceased to the storage location. All deceased must have the correct identification of arrival at new storage location to ensure that the transfer is completed and the deceased is accepted. TARGET: 100%", "observations": [ { "id": "frequency", "period": { "durationInMonths": 1 } } ] } ], "documents": [ { "id": "053567-2026", "documentType": "contractNotice", "noticeType": "UK7", "description": "Contract details notice on Find a Tender", "url": "https://www.find-tender.service.gov.uk/Notice/053567-2026", "datePublished": "2026-06-05T19:24:45+01:00", "format": "text/html" } ] } ] }