--- title: "Incident Reporting Software" ocid: "ocds-h6vhtk-05565a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05565a" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05565a.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05565a.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WESTON COLLEGE" published: "2025-10-01" --- # Incident Reporting Software Buyer: WESTON COLLEGE Current stage: Planning OCID: ocds-h6vhtk-05565a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05565a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05565a.json) ## Summary Weston College is in the process of planning the procurement of an Incident Reporting Software with an integrated Risk Assessment Module, intended for implementation in the 2026/27 academic year, by the end of August 2026. This procurement falls under the industry category of goods, specifically for industry-specific software, database and operating software, and miscellaneous software packages. The college is located in Weston-super-Mare, region UKK12, United Kingdom. As part of the procurement planning stage, this opportunity is structured as an open competition, although below threshold, which allows fair participation from a wide range of suppliers. Interested suppliers are invited to engage in preliminary market activities to help shape the procurement specifications, with the tender scheduled to conclude by 28th February 2026. Enquiry periods will close on 31st January 2026, ensuring ample time for market engagement and response preparation. This tender provides a strategic opportunity for software development firms, particularly those specialising in institutional or industry software solutions, database systems, and risk assessment modules. Given the open competition nature of the procurement, small and medium enterprises (SMEs) are positioned to compete effectively, as the lot is suitable for such entities. The total estimated contract value is £75,000, with a gross value of £90,000, and includes a term duration of three years, with a potential one-year renewal option starting in May 2026. This procurement can serve as a substantial growth vehicle for businesses looking to expand their portfolio in the education sector, engage with a public authority, and establish long-term collaborative associations. Companies looking to boost their profile in the South West England region will find this tender particularly appealing. ## Notice To inform the market of a forthcoming procurement and to invite suppliers to participate in preliminary market engagement activities. The aim is to gather insights and feedback to help shape the specification and procurement approach for an Incident Reporting System with an integrated Risk Assessment Module for Weston College Group, with delivery and implementation scheduled for the 2026/27 academic year (by the end of August 2026). ### Lot Information Lot 1 Renewal: The contract will commence on 01/05/2026 for a term of 3 years + 1 year. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/061152-2025 | | Notice type | UK3 - Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Oct 2025 | | Submission deadline | 28 Feb 2026 | | Future notice date | 1 Nov 2025 | | Award date | Not specified | | Contract period | 30 Apr 2026 - 30 Apr 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £75,000 | | Lots value | £75,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WESTON COLLEGE | | Locality | WESTON-SUPER-MARE | | Post town | Bristol | | Postcode | BS23 2AL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK61 North Somerset | | Local authority | North Somerset | | Electoral ward | Weston-super-Mare Hillside | | Westminster constituency | Weston-super-Mare | | Delivery location | TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package - 48600000 - Database and operating software package - 48900000 - Miscellaneous software package and computer systems ## Release History - 1 Oct 2025 at 08:58 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/061152-2025 - 2 Jul 2025 at 15:34 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/036931-2025 - 1 Jul 2025 at 07:50 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/036275-2025 - 1 Jul 2025 at 07:41 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/036271-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/061152-2025 1st October 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/036931-2025 2nd July 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/036275-2025 1st July 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/036271-2025 1st July 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-2612 ## Notice URLs - http://www.weston.ac.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05565a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05565a.json.