--- title: "0177 Media Digitisation" ocid: "ocds-h6vhtk-055805" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055805" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055805.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055805.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "BLUELIGHT COMMERCIAL LIMITED" published: "2025-08-11" --- # 0177 Media Digitisation Buyer: BLUELIGHT COMMERCIAL LIMITED Current stage: Tender OCID: ocds-h6vhtk-055805 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055805) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055805.json) ## Summary BlueLight Commercial Limited, a public authority operating in the sub-central government sector in the United Kingdom, has initiated an active procurement process titled "0177 Media Digitisation". The process aims to establish a framework for media digitisation services, encompassing analogue media conversion to digital formats, including metadata integration with a Digital Evidence Management System. The procurement is structured into three primary lots—Inhouse VHS Media Digitisation, Outsourced VHS Media Digitisation, and Niche Media Digitisation. This open procedure tender was published on 11th August 2025, with a submission deadline set for 5th September 2025. The project, valued at approximately £120 million, is open to bids from service providers specializing in media storage, multimedia equipment, and data conversion services across the UK. This tender presents significant opportunities for businesses in the digital conversion and media management sectors to expand their market presence and capabilities. SMEs and VCSEs are particularly encouraged to participate, with eligibility across various lots emphasizing a range of services from providing software and hardware for in-house conversions to delivering full-service outsourced conversion solutions. Given its substantial budget and scope, the framework allows for a mini-competition approach or direct awards, tailored to best fit the specific needs and economies of scale for each participating organisation, thereby offering best value determinations. This framework allows suppliers to engage in long-term strategic partnerships with public sector clients, significantly driving growth and innovation in digital management solutions. ## Notice BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of analogue media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 3 lots which are: Lot 1: Inhouse VHS Media Digitisation - This lot is for the provision of software, hardware and training to enable a Police Force to convert VHS tapes to digital files. Lot 2: Outsourced VHS Media Digitisation: This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the customer Force. Lot 3: Niche Media Digitisation: This lot is for the conversion of other forms of media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution. ### Lot Information Lot 1: VHS Media Conversion - In House - With DEMS Integration This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer. Lot 2: VHS Media Conversion - In House - With DEMS Provided This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 5: Niche Media Digitisation with DEMS Integration This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer. Lot 6: Niche Media Digitisation with DEMS Provided This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/047491-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 Aug 2025 | | Submission deadline | 5 Sep 2025 | | Future notice date | 11 Aug 2025 | | Award date | Not specified | | Contract period | 5 Oct 2025 - 5 Oct 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £100,000,000 | | Lots value | £300,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BLUELIGHT COMMERCIAL LIMITED | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 3JS | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 32 - Radio, television, communication, telecommunication and related equipment - 72 - IT services: consulting, software development, Internet and support ### Codes - 30233000 - Media storage and reader devices - 32322000 - Multimedia equipment - 72311100 - Data conversion services ## Release History - 11 Aug 2025 at 08:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047491-2025 - 10 Aug 2025 at 20:45 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/047465-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/047491-2025 11th August 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/047465-2025 10th August 2025 - Planned procurement notice on Find a Tender ## Notice URLs - http://www.bluelightcommercial.police.uk/ - https://sell2.in-tend.co.uk/blpd/home - https://sell2.in-tend.co.uk/blpd/homePleaseregisterfortheopportunityandsubmityourbidviathee-tenderingportal.Pleasenote,thetenderwillnotbepublishedbefore11thAugust2025 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055805. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055805.json.