---
title: "Portsmouth International Port - Gantry Digital Screens and Large Media Screen"
ocid: "ocds-h6vhtk-05583c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05583c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05583c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05583c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PORTSMOUTH CITY COUNCIL"
published: "2025-11-20"
---

# Portsmouth International Port - Gantry Digital Screens and Large Media Screen

Buyer: PORTSMOUTH CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-05583c

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05583c.json)

## Summary

Portsmouth City Council has concluded a contract for the supply, installation, commissioning, maintenance, and support of new digital screens and associated software for the vehicle gantries and an external media screen at Portsmouth International Port. The council utilised the Competitive Flexible Procedure, a method chosen for its suitability for complex and high-value contracts, highlighting an open procurement method. The awarded contract, valued at £400,000, was officially announced on 20th November 2025 with ADI UK LIMITED emerging as the successful supplier. Key milestones include installation completion by 9th March 2026, with a contract period starting on 15th December 2025 and running up until 2031, potentially extendable to 2036. The procurement is focused on the goods category within the UK region of Portsmouth, catering to the audio-visual equipment and software industry.

This tender represents a significant opportunity for suppliers in digital signage and audio-visual solutions to offer competitive services and technological advancements. Businesses with expertise in dynamic software deployment, hardware maintenance, and installation services are well-suited to leverage this opportunity. The requirement for training underlines an additional service provision chance, particularly for SMEs aiming to scale through high-value public contracts. The ongoing support and flexible potential for additional purchases or renewals of hardware and software throughout the contract's life foster long-term business collaboration opportunities. This structured open procurement creates a competitive yet rewarding environment for capable suppliers to expand their public sector portfolio.

## Notice

Portsmouth City Council ('the council') has awarded a contract to a suitably qualified supplier to supply, install, commission, maintain, and support new digital screens and associated software for the incoming vehicle gantries and a large external media screen within the vehicle waiting area at Portsmouth International Port. The Port sought a supplier who could meet the requirements set out the Scope of Requirements to: Provide and install the screens and software. Remove and dispose of the current screens and associated cabling and containment. Deliver ongoing hardware support and annual maintenance, including management of spare parts across the life of the contract / screen, whichever is the longest will apply. Deliver ongoing support for the software, which includes a helpdesk. Provide appropriate training sessionsfor the software users. The installation and commissioning are to be completed within a timely manner, and by no later than 9th March, due to the current signage being at end of life. The supplier will need to work dynamically to install the screens, as the Port is operational between the hours 05:30 and 00:00. A one-off contract value of a maximum of PS200,000 is available for the supply, installation and commissioning of the solution. The software and hardware support and maintenance contract has a maximum value of up to PS200,000 over the life of the contract.

### Lot Information

Lot 1

Options: The Council reserves the right to purchase additional hardware, associated software and user licences, similar to that provided for in the scope of requirements, over the life of the contract. This will increase the value of the contract accordingly.

Renewal: The contract term following the initial installation period will be for 5 years with options to extend in implements to be agreed up to a maximum of 10 years.

### Planning Information

The PME briefing document issued on the Council's e-sourcing system In-tend outlines the current contract scope, envisaged contracting strategy, and future key delivery considerations. 
The Port has prepared a preliminary market engagement questionnaire for completion which will be used to understand:
• Market interest
• Budget
• Technical requirements & options
• Commercial considerations & pricing options
• Programme & lead times
The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. There will be no further opportunity to input into the points above ahead of the procurement process will be provided. 
The Port are requesting the questionnaire, and the Conflicts of Interest Declaration is completed and returned by Friday 18th July 2025 by 17:00. These documents are to be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/075859-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Nov 2025 |
| Submission deadline | 10 Oct 2025 |
| Future notice date | 18 Jul 2025 |
| Award date | 20 Nov 2025 |
| Contract period | 15 Dec 2025 - 8 Mar 2031 |
| Recurrence | 2031-11-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | £800,000 |
| Awards value | £400,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PORTSMOUTH CITY COUNCIL |
| Locality | PORTSMOUTH |
| Post town | Portsmouth |
| Postcode | PO1 2AL |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ31 Portsmouth |
| Local authority | Portsmouth |
| Electoral ward | Charles Dickens |
| Westminster constituency | Portsmouth South |
| Delivery location | TLJ31 Portsmouth |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ADI |

## CPV Codes

### Divisions

- 32 - Radio, television, communication, telecommunication and related equipment
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support
- 80 - Education and training services

### Codes

- 32320000 - Television and audio-visual equipment
- 48500000 - Communication and multimedia software package
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
- 72253000 - Helpdesk and support services
- 80533000 - Computer-user familiarisation and training services

## Release History

- 20 Nov 2025 at 19:35 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/075859-2025
- 10 Sep 2025 at 16:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/055604-2025
- 3 Jul 2025 at 11:40 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/037080-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/075859-2025
  20th November 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/055604-2025
  10th September 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/037080-2025
  3rd July 2025 - Preliminary market engagement notice on Find a Tender
- https://in-tendhost.co.uk/portsmouthcc/aspx/home

## Notice URLs

- http://adi.tv
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05583c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05583c.json.