---
title: "CW Pharmacy Quality Assurance (QA) Services"
ocid: "ocds-h6vhtk-05588f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05588f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05588f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05588f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST"
published: "2026-07-20"
---

# CW Pharmacy Quality Assurance (QA) Services

Buyer: CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-05588f

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## Summary

The procurement process for CW Pharmacy Quality Assurance (QA) Services by Chelsea and Westminster Hospital NHS Foundation Trust, located in London, UK, has reached the award stage as of 20th July 2026. The tender, processed through an open procedure, focuses on pharmacy services encompassing quality assurance for West London and Chelsea sites. The contract notice was published with final award status known by 28th May 2026, while the contract will span from 31st July 2026 to 30th July 2028, with potential for a 12-month extension. The procurement falls under the services category, with a significant emphasis on quality management and environmental monitoring within healthcare pharmacy sites.

This tender presents unique business growth opportunities, particularly for businesses specialising in pharmacy quality assurance and environmental monitoring services. Companies offering expertise in system quality assessments and compliance with Good Manufacturing Practice (GMP) guidelines, especially those capable of handling the complexities of pharmaceutical environments, will find this an ideal project. Notably, the tender accommodates small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs), enhancing the scope for diverse bidders. Successful suppliers must demonstrate robust management, technical skill, and the ability to maintain extensive quality control systems, making it an ideal venture for organisations aiming to expand their presence in the healthcare sector.

## Notice

The provision of Quality Assurance Services for Pharmacy sites at West London and Chelsea.

### Lot Information

Quality Management Systems

- Document approval and GMP Audit - One internal audit per year and support with the preparation of the external audit and be available on the day of the audit - Support with relevant action plans from external audit - Quality Management Review including specialist advise and clarifications - Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls - Review errors and provide advice - Review of microbiological data reported including microbiological excursions. - Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions. - Specialist advice and support - Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy

Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.

Renewal: 1 x 12 months

Environmental Monitoring

For environmental monitoring , work required will cover the following, although this is not an exhaustive list: - Provision of micro plates, Broth and all required media - Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results - Bacterial identification to species level - Validation samples - Quarterly visit to complete MEM monitoring - Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations - Quarterly contract review meetings - Staff training - Client audit of Local QC - Fridge mapping when required - Transporting samples - Air sampling - Particle counts

Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.

Renewal: 1 x 12 months

Combined Quality Management Systems and Environmental Monitoring

This lot is for suppliers that can offer the services covered within Lots 1 and 2. QMS - Document approval and GMP Audit - One internal audit per year and support with the preparation of the external audit and be available on the day of the audit - Support with relevant action plans from external audit - Quality Management Review including specialist advise and clarifications - Site visits, monthly meetings and specialist information. Monthly review of quality exception reports and change controls - Review errors and provide advice - Review of microbiological data reported including microbiological excursions. - Approval of microbiological excursion investigation reports and advice on appropriate course of action(s) in the event of such excursions. - Specialist advice and support - Releasing UMP and Specials, dealing with defects and recalls for all products including imports and specials which come into the pharmacy. For environmental monitoring, work required will cover the following, although this is not an exhaustive list: - Provision of micro plates, Broth and all required media - Receipt, incubation, reading. Evaluation and electronic reporting of microbiological environmental monitoring plate results - Bacterial identification to species level - Validation samples - Quarterly visit to complete MEM monitoring - Annual Broth GPT (Growth Promotion Testing) of broth used for operative or process validations - Quarterly contract review meetings - Staff training - Client audit of Local QC - Fridge mapping when required - Transporting samples - Air sampling - Particle counts

Options: Optional 12 months extension to be agreed in writing by both parties, providing the supplier meets the KPI's and provides a satisfactory service.

Renewal: 1 x 12 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/068445-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jul 2026 |
| Submission deadline | 23 Feb 2026 |
| Future notice date | 15 Sep 2025 |
| Award date | 19 Jul 2026 |
| Contract period | 30 Jul 2026 - 30 Jul 2028 |
| Recurrence | 2028-08-31 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | £342,447 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CHELSEA AND WESTMINSTER HOSPITAL NHS FOUNDATION TRUST |
| Additional buyers | CENTRAL LONDON COMMUNITY HEALTHCARE NHS TRUST |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW10 0XD |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Marylebone |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | KINGS COLLEGE HOSPITAL NHS FOUNDATION HOSPITAL; MID SOUTH ESSEX NHS FOUNDATION TRUST |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support
- 85 - Health and social work services

### Codes

- 72212180 - Medical software development services
- 72225000 - System quality assurance assessment and review services
- 85149000 - Pharmacy services

## Release History

- 20 Jul 2026 at 16:20 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/068445-2026
- 9 Feb 2026 at 13:59 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/011398-2026
- 21 Aug 2025 at 13:35 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/050559-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/068445-2026
  20th July 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/011398-2026
  9th February 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/050559-2025
  21st August 2025 - Planned procurement notice on Find a Tender

## Notice URLs

- https://health-family.force.com/s/Welcome
- https://www.chelwest.nhs.uk
- https://www.clch.nhs.uk
- https://www.kch.nhs.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.mse.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05588f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05588f.json.