---
title: "Extension of Contract for the provision of a Patient Administration System and Electronic Patient System"
ocid: "ocds-h6vhtk-055b56"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055b56"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055b56.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055b56.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ROYAL FREE LONDON NHS FOUNDATION TRUST"
published: "2025-07-08"
---

# Extension of Contract for the provision of a Patient Administration System and Electronic Patient System

Buyer: ROYAL FREE LONDON NHS FOUNDATION TRUST  
Current stage: Award  
OCID: ocds-h6vhtk-055b56

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## Summary

The Royal Free London NHS Foundation Trust has awarded a direct call-off contract to System C Healthcare Limited for the extension of their Patient Administration and Electronic Patient Record Systems. This contract, originally set to expire on 27th June 2025, has been extended to ensure service continuity while a long-term successor contract is procured. Commencing on 1st August 2025, the extension spans up to five years, with an initial three-year term and an option for two additional one-year increments. The procurement process is currently in the award stage. The contract covers various regions across the United Kingdom, including London, under the industry category of software and information systems, with the legal basis outlined by UK Public Contract Regulations 2023.

This extension presents opportunities for businesses specialising in healthcare software solutions, particularly those focused on patient administration systems. Companies with existing capabilities in supporting complex system transitions and those able to provide cost-effective solutions will find the opportunity particularly appealing. Additionally, the procurement method utilised here, a direct award, highlights the importance for potential future bidders to establish a strong track record in delivering similar projects to NHS entities, thereby positioning themselves as strong contenders in the upcoming procurement exercises.

## Notice

The Secretary of State established an additional supply capability and capacity framework as advertised through OJEU contract under the Public Contracts Regulations 2006 ("ASCC Framework"). The Trust conducted a further competition procedure under the ASCC Framework to award a call-off contract for the provision of a patient administration system and electronic patient record system to System C Healthcare Limited, with a maximum term of 13 years in utilising all of the extensions within the original call-off contract. The call-off contract therefore expires on 27th June 2025. The services cover the Trust's needs in both acute and community provision settings. The Trust intends to vary the call-off contract with System C Healthcare Limited by extending it for up to a further 5 years, with an initial extension for 3 years and an option to extend for up to a further 2 years in 1 year increments.

### Procurement Information

The Trust is intending to commence a procurement during 2025 in order to award a longterm successor contract for the provision of a patient administration system and electronic patient system. The Trust needs to extend the current contract with System C Healthcare Limited as the incumbent service provider for a period of 3 years (with an option to extend for a further 2 years) in order to provide service continuity over the period required to undertake the procurement exercise, and in order to support the mobilisation and transition of the services to the newly appointed successor contractor following the procurement. The extended arrangements will also incorporate cost savings to the Trust.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038324-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Jul 2025 |
| Contract period | 31 Jul 2025 - 27 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £3,505,850 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL FREE LONDON NHS FOUNDATION TRUST |
| Locality | LONDON |
| Post town | North West London |
| Postcode | NW3 2QG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Gospel Oak |
| Westminster constituency | Hampstead and Highgate |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SYSTEM C HEALTHCARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 8 Jul 2025 at 14:40 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/038324-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/038324-2025
  8th July 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.systemc.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055b56. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055b56.json.