---
title: "ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools"
ocid: "ocds-h6vhtk-055bf1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055bf1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055bf1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055bf1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE EDUCATION AUTHORITY"
published: "2025-07-23"
---

# ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

Buyer: THE EDUCATION AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-055bf1

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055bf1)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055bf1.json)

## Summary

The Education Authority in Belfast is in the process of managing a contract titled "ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools" within the industry category of goods related to office and computing machinery. This contract serves educational institutions across Northern Ireland, specifically in the UKN region. The procurement stage is currently at the contract award update, with significant modifications dated as of 23rd July 2025. The contract period has been extended by 5 months until 31st January 2026, with an increased contract value totaling £20,300,000. This procurement process employed a limited method due to economic and technical reasons necessitating continuity of service.

This tender modification offers significant opportunities for suppliers capable of delivering and maintaining advanced multi-functional devices and photocopiers. Businesses involved in the supply of office and computing machinery, particularly those located within or capable of servicing the UKN region, would be well-positioned to benefit from this contract. Small to medium enterprises like CALVERT OFFICE EQUIPMENT LTD and QLC SOLUTIONS LTD, as well as larger entities such as XEROX UK LTD, are indicative of the types of suppliers that have successfully engaged with this procurement. The contract's extension underscores the need for reliable suppliers who can ensure seamless service delivery without the disruption of existing technologies in schools.

## Notice

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools across Northern Ireland

### Lot Information

Lot 1

Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

### Procurement Information

It would appear that Regulation 72(1)(b) would apply under the circumstances. The Regulation states: (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor-- (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract; For this particular modification, (i) EA requires continuity of service from the Contractors until a replacement contract has been procured. EA cannot swap out the technology already installed by the contractors until a new contract is in place. Plus (ii) the value of the modification is 30% of the original contract value.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042284-2025 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £20,300,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE EDUCATION AUTHORITY |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT1 2NQ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Duncairn |
| Westminster constituency | Belfast North |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 3 |
| Supplier names | CALVERT OFFICE EQUIPMENT; QLC SOLUTIONS; XEROX |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages

### Codes

- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

## Release History

- 23 Jul 2025 at 09:54 - AwardUpdate - Award Notice - https://www.find-tender.service.gov.uk/Notice/042284-2025
- 9 Jul 2025 at 11:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038569-2025

## Notice URLs

- https://etendersni.gov.uk/epps
- https://etendersni.gov.uk/epps/cft/prepareViewCfTWS.do?resourceId=6034936
- https://ted.europa.eu/udl?uri=TED:NOTICE:520700-2020:TEXT:EN:HTML
- https://www.calvert.co.uk/
- https://www.qlcsolutions.com/
- https://www.xerox.co.uk/en-gb

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055bf1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055bf1.json.