---
title: "CFM0398 - Plotbox Digital Bereavement System"
ocid: "ocds-h6vhtk-055cbc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055cbc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055cbc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055cbc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FIFE COUNCIL"
published: "2025-07-23"
---

# CFM0398 - Plotbox Digital Bereavement System

Buyer: FIFE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-055cbc

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## Summary

The public procurement process for the purchase of the CFM0398 - Plotbox Digital Bereavement System has been completed by Fife Council, the regional authority responsible for general public services in the Fife area of the United Kingdom. The contract was awarded on 10th July 2025 to the supplier GSS NI t/a PlotBox under a limited procurement method, without prior publication of a call for competition due to the unique services provided by Plotbox. This process involved software-related services for managing crematoriums and cemeteries, with deliveries to the UKM72 region. Due diligence was conducted by Fife Council to ensure transparency and openness, as no known alternative could match the bespoke features offered by Plotbox, such as portals for Funeral Directors and Memorial Masons.

This contract presents substantial opportunities for businesses engaged in software-related services, particularly those specialising in cloud-based solutions for bereavement management and cemetery operations. The contract's unique nature and the direct award style underscore a significant market lead and competitive advantage for suppliers offering distinct solutions in this niche. SMEs operating within the UK's framework may find similar opportunities by offering exclusive, high-standard services that cater to specific needs not widely available on existing platforms. The supplier's engagement with Fife Council not only expands their reach but also sets an industry benchmark for innovative bereavement management systems.

## Notice

This procurement is for the purchase of the Plotbox system. This is a digital bereavement system that allows management of crematorium, cemetery and burials.

### Lot Information

Lot 1

This contract is for the provision of the Plotbox Pro bereavement digitisation system. Plotbox is a cloud-based cemetery, crematorium and bereavement management solution that helps crematoria and cemeteries operate to high standards. The area of Fife has 2 crematoria located in Dunfermline and Kirkcaldy. The crematoria in Dunfermline covers the west of Fife and the Kirkcaldy crematoria covers the east. There are currently 115 cemeteries that Fife Council are responsible for with 62 of these cemeteries actively hosting burials.

### Procurement Information

Proposed direct award due to the uniqueness of the system that is being purchased. Fife Council's Procurement have researched multiple frameworks for possible alternatives to ensure a transparent, open and fair procurement process if conducted. Plotbos offer unique services that no known alternative could provide according to the market research that was conducted. Things such as portals for Funeral Directors and Memorial Masons were not something that was commonly found on any other alternative/framework.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042320-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £250,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIFE COUNCIL |
| Locality | GLENROTHES |
| Post town | Kirkcaldy |
| Postcode | KY7 5LT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Glenrothes Central and Thornton |
| Westminster constituency | Glenrothes and Mid Fife |
| Delivery location | TLM72 Clackmannanshire and Fife |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GSS NI T/A PLOTBOX |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72260000 - Software-related services

## Release History

- 23 Jul 2025 at 11:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/042320-2025
- 10 Jul 2025 at 10:34 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/038876-2025

## Notice URLs

- http://www.fife.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804050
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055cbc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055cbc.json.