--- title: "Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools" ocid: "ocds-h6vhtk-055d20" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055d20" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055d20.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055d20.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE EDUCATION AUTHORITY" published: "2026-03-19" --- # Supply and Maintenance of Multi Function Devices and Photocopiers to Education Authority (EA) Schools Buyer: THE EDUCATION AUTHORITY Current stage: Award OCID: ocds-h6vhtk-055d20 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055d20) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055d20.json) ## Summary In March 2026, the Education Authority (EA) in Northern Ireland completed the procurement process for the supply and maintenance of Multi Function Devices and Photocopiers to schools. This contract spans four years and covers institutions under the EA's jurisdiction and other educational bodies that might choose to take part. Valued at £23.4 million gross, the procurement was conducted using an open procedure, culminating in the award phase. Key dates include the contract start on 1st March 2026 and its conclusion on 28th February 2030. This procurement falls under services in IT and printing, with compliance to Northern Irish devolved regulations. This framework agreement presents significant growth opportunities for businesses specialising in IT services and printing solutions. Suppliers named in the awards include QLC Solutions Limited, Ricoh UK Limited, Konica Minolta Business Solutions (UK) Limited, Burke Systems & Solutions Limited, and Calvert Office Equipment Limited. Both small and medium-sized enterprises (SMEs) and large companies are encouraged to compete within this framework, highlighting a pathway for small businesses to collaborate with educational institutions and potentially widen their reach. The open procedure allows a broad scope for various businesses to bid, promoting diversity and innovation in supplying multi-function devices and related services to educational bodies across Northern Ireland. ## Notice The provision of Supply and Maintenance of Multi Function Devices and Photocopiers to individual schools within Northern Ireland for a period of 4 years. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the NI educational bodies as follows and at some point, during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), Pre-Schools and Nurseries included within the EA's Pre-School Education Programme (PSEP). ### Planning Information Questionnaire submission followed by Supplier Engagement days via MS Teams. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/025003-2026 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Large, SME | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Mar 2026 | | Submission deadline | 19 Jan 2026 | | Future notice date | 1 Oct 2025 | | Award date | 3 Feb 2026 | | Contract period | 1 Mar 2026 - 28 Feb 2030 | | Recurrence | 2029-11-01 | ## Values | Field | Value | | --- | --- | | Tender value | £19,500,000 | | Lots value | £19,500,000 | | Awards value | £19,500,000 | | Contracts value | £19,500,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE EDUCATION AUTHORITY | | Additional buyers | EDUCATION AUTHORITY | | Locality | BELFAST | | Post town | Northern Ireland | | Postcode | BT1 2NQ | | Country | Northern Ireland | | ITL 1 | TLN Northern Ireland | | ITL 2 | TLN0 Northern Ireland | | ITL 3 | TLN06 Belfast | | Local authority | Belfast | | Electoral ward | Duncairn | | Westminster constituency | Belfast North | | Delivery location | TLN Northern Ireland | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 5 | | Supplier names | BURKE SYSTEMS & SOLUTIONS; CALVERT OFFICE EQUIPMENT; KONICA MINOLTA BUSINESS SOLUTIONS (UK; QLC SOLUTIONS; RICOH | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 79800000 - Printing and related services - 79810000 - Printing services ## Release History - 19 Mar 2026 at 10:26 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/025003-2026 - 5 Feb 2026 at 15:54 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/010619-2026 - 12 Jan 2026 at 10:19 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002143-2026 - 15 Dec 2025 at 09:37 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/082752-2025 - 8 Dec 2025 at 15:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/080715-2025 - 10 Jul 2025 at 14:45 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/039042-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/025003-2026 19th March 2026 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/010619-2026 5th February 2026 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/002143-2026 12th January 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/082752-2025 15th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/080715-2025 8th December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/039042-2025 10th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.burkesystems.co.uk - http://www.calvert.co.uk - http://www.qlcsolutions.com - http://www.ricoh.co.uk - https://etendersni.gov.uk/ - https://www.eani.org.uk/ - https://www.education-ni.gov.uk/services/schools-plus - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055d20. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055d20.json.