---
title: "External Venue Hire for Exams 2024-25"
ocid: "ocds-h6vhtk-055e32"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e32"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055e32.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055e32.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2025-07-14"
---

# External Venue Hire for Exams 2024-25

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-055e32

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e32)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055e32.json)

## Summary

Cardiff University has successfully completed the procurement process for the "External Venue Hire for Exams 2024-25", with the award contract dated 14th July 2025. The procurement falls under the services category, specifically non-residential property renting or leasing services, and covers events in the regions of the UK. The contract entails hiring venues for exam periods such as Autumn from 13th to 24th January 2025, Spring from 12th May to 13th June 2025, and Resits from 11th to 22nd August 2025, all including weekends. The procurement method used was limited, involving an award procedure without prior publication due to specific technical reasons, and the contract was awarded to "live nation" for £401,190.40.

This procurement represents an opportunity for businesses specialising in large-capacity non-residential venue provision, particularly those in Cardiff or with the ability to cater to the specified dates. Companies with the capability to host significant numbers and provide event services will find such tenders particularly lucrative as they align with high-demand university schedules. While this contract has been awarded, similar future opportunities may be of interest to enterprises seeking to expand their market presence in the education sector.

## Notice

Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn - 13th - 24th January 2025 (includes Saturdays) - Spring - 12th May - 13th June 2025(includes Saturdays) - Resits - 11th August - 22nd August 2025 (includes Saturdays)

### Procurement Information

There are very limited spaces of this size within Cardiff on the required dates.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039499-2025 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 13 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £401,190 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 4HQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LIVE NATION |

## CPV Codes

### Divisions

- 70 - Real estate services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 70220000 - Non-residential property renting or leasing services
- 79952000 - Event services

## Release History

- 14 Jul 2025 at 09:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039499-2025

## Notice URLs

- http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e32. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055e32.json.