--- title: "Servicing and Maintenance of Building Management Systems" ocid: "ocds-h6vhtk-055e39" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e39" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055e39.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055e39.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE UNIVERSITY OF CHICHESTER" published: "2025-10-01" --- # Servicing and Maintenance of Building Management Systems Buyer: THE UNIVERSITY OF CHICHESTER Current stage: Award OCID: ocds-h6vhtk-055e39 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e39) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055e39.json) ## Summary The University of Chichester, a public authority in the UK, initiated a tender for the "Servicing and Maintenance of Building Management Systems" across its campuses in West Sussex. This open competition, under the "Below threshold - open competition" procurement method, falls under the services category with a focus on the repair and maintenance of electrical and mechanical building installations. The procurement process has reached the award and contract stage as of 1st October 2025, with Saunders Specialised Services Limited being the successful supplier. The contract, valued at £48,078 and starting on 1st October 2025, will run until 30th September 2028, with an option for a 24-month extension. Businesses specialising in electrical and mechanical maintenance services, particularly SMEs like Saunders Specialised Services Limited, can find significant growth opportunities with such contracts. The consistent need for maintenance services means that companies with a strong track record and capability to manage building systems efficiently could benefit greatly. This contract showcases the potential for service providers to establish a lasting partnership with educational institutions, expanding their portfolio and enhancing their market credibility. The detailed requirements and scheduled service commitments outlined provide clarity and allow suppliers to demonstrate their expertise effectively. ## Notice The University of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems. The University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other Managed' properties. It should be noted that the University operates a non-smoking policy. Current Service Operations The contract will operate for 52 weeks a year. Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University Access Arrangements Services normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas Arrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations. Entry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University's Estate Management Department 48 hours' notice minimum of its intention to carry out a service visit. A full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7. These documents should be read and understood. ### Lot Information Lot 1 Renewal: An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/061417-2025 | | Notice type | UK7 - Contract Details Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Oct 2025 | | Submission deadline | 14 Aug 2025 | | Future notice date | Not specified | | Award date | 14 Sep 2025 | | Contract period | 30 Sep 2025 - 30 Sep 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £40,500 | | Lots value | £40,500 | | Awards value | £48,078 | | Contracts value | £48,078 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE UNIVERSITY OF CHICHESTER | | Locality | CHICHESTER | | Post town | Portsmouth | | Postcode | PO19 6PE | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ27 West Sussex (South West) | | Local authority | Chichester | | Electoral ward | Chichester North | | Westminster constituency | Chichester | | Delivery location | TLJ27 West Sussex (South West) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SAUNDERS SPECIALISED SERVICES | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50710000 - Repair and maintenance services of electrical and mechanical building installations ## Release History - 1 Oct 2025 at 14:18 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/061417-2025 - 15 Sep 2025 at 14:28 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/056635-2025 - 24 Jul 2025 at 14:28 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042861-2025 - 21 Jul 2025 at 14:41 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/041727-2025 - 14 Jul 2025 at 09:44 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/039509-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/061417-2025 1st October 2025 - Contract details notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/056635-2025 15th September 2025 - Contract award notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/042861-2025 24th July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/041727-2025 21st July 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/039509-2025 14th July 2025 - Tender notice on Find a Tender - https://help.chi.ac.uk/tenders The tender document and any supporting documents should be submitted to tenders@chi.ac.uk. Full details are available at https://help.chi.ac.uk/tenders - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3008 Main Tender Document including Appendix 1 and 2 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3009 Appendix 3 - Schedule of BMS Systems - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3010 Appendix 4 - Proposed Contract - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3011 Appendix 5 - Schedule and SLAs - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3012 Appendix 6 - Maintenance documents of Automatic Control Valves and Actuators - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3013 Appendix 7 - Maintenance documents of Optimisers Compensators - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3273 Main tender document including Appendix 1 and 2 ## Notice URLs - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055e39. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055e39.json.