---
title: "Exacom - Idox Software Ltd"
ocid: "ocds-h6vhtk-055ece"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055ece"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-055ece.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-055ece.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BEDFORD BOROUGH COUNCIL"
published: "2025-07-14"
---

# Exacom - Idox Software Ltd

Buyer: BEDFORD BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-055ece

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055ece)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-055ece.json)

## Summary

Bedford Borough Council, based in Bedford, United Kingdom, has completed a procurement process titled "Exacom - Idox Software Ltd." This process falls under the industry category of software package and information systems. The direct procurement method was used due to the contractual value being below the competition threshold. The contract involves the extension of services from Idox Software Ltd for a further three years starting from 10th June 2025 and concluding on 31st March 2028, with a total contract value of £40,122.49. This extension is critical for the continuous monitoring and reporting of Section 106 planning obligations, which are crucial to the Council’s operations.

This tender offers significant opportunities for businesses involved in software development and data systems, especially those specialising or looking to enter the public sector. As the procurement process involved a direct award with Idox Software Ltd, organisations with established relationships or specialised products aligned with government operational needs might find similar opportunities beneficial. Additionally, the focus on Section 106 planning obligations suggests prospects for companies experienced in managing compliance and legal frameworks within the construction and planning sectors. Businesses positioned to offer unique or complementary software solutions that enhance or expand existing systems may find advantageous engagements with public authorities through similar tenders.

## Notice

Waiver - Product Reasons Exacom is the electronic planning data base system designed to record, monitor and report Section 106 planning obligations (financial and non financial) The Council has had a previous agreed contract with Idox to supply Exacom to the Planning Service up until April 2025. This waiver is to extend the contract for a further 3 years, given the work, training and data that has already been inputted into the system and is critical for the day to day recording, monitoring and reporting of S106 obligations which can run into millions of pounds. To migrate this to a different system, would not be cost efficient both in terms of time and finance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039708-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Below threshold - without competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 8 Jun 2025 |
| Contract period | 9 Jun 2025 - 31 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £33,435 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BEDFORD BOROUGH COUNCIL |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK42 9AP |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | Cauldwell |
| Westminster constituency | Bedford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IDOX SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 14 Jul 2025 at 14:45 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/039708-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/039708-2025
  14th July 2025 - Contract details notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-055ece. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-055ece.json.