--- title: "Housing with Care Data System" ocid: "ocds-h6vhtk-056030" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056030" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056030.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056030.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE CAMBRIDGE HOUSING SOCIETY LTD" published: "2026-01-16" --- # Housing with Care Data System Buyer: THE CAMBRIDGE HOUSING SOCIETY LTD Current stage: Tender OCID: ocds-h6vhtk-056030 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056030) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056030.json) ## Summary The Cambridge Housing Society Ltd initiated a public procurement process for the "Housing with Care Data System," aiming to provide a comprehensive database to record residents' care information securely. Initially planned in 2025, this tender underwent various stages, from planning in July to an active status in November 2025, with a gross value of £200,000. The procurement method utilised was an open procedure, targeting an industry category of software packages and information systems. Located in the UK, the submission deadline was set to 8th December 2025, with the award period concluding by 23rd December 2025. However, the procurement was ultimately cancelled in January 2026 as no bids met the requirements, particularly regarding the integration solution related to the medication area. For businesses in the IT and software development sectors, this kind of tender represents a significant opportunity to collaborate with a public authority like The Cambridge Housing Society Ltd. Companies equipped to develop secure, innovative database solutions, especially those with existing eMAR systems, could find substantial growth prospects through such tenders. The emphasis on software packages and information systems aligns with firms specialising in software development, data management, and health care information systems. Despite the current cancellation, revisiting similar opportunities could benefit SMEs by offering potential market expansion through long-term contracts and renewals of up to 96 months, contingent upon successful project delivery. ## Notice Database system to securely record residents' care information and allow sharing of up-to-date information with authorised staff and organisations. * Hold care plan information and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. * Hold risk assessments and allow access by authorised staff on either mobile devices or desktop computer. Allow staff to amend details as agreed. * Allow generation of daily care cards - a schedule of appointments to be followed by each member of care staff and filled in as appointments are completed. Care cards to be accessed on secure mobile devices. * Hold electronic MAR charts, with details of medicines held, to be filled in as appointments are completed. MAR charts to be accessed on secure mobile devices. * Have a method of staff being able to log their arrival at a resident's flat and departure to show attendance times. * Interface with pharmacy to allow medicines received to be entered at start of 4-weekly medicine cycle, and medications to be ordered at the end of the cycle. * Hold power of attorney documents, where held, linked to the care plan. * Hold consent in line with GDPR requirements - replacing authorisation documents linked to care plan. * Hold restriction record /best interests where recorded. * Hold staff availability and allow for the creation of rotas, taking into consideration resident preferences. Allow rotas to be amended reactively. * Allow agreed resident information to be displayed on a secure portal to be viewed by families. * Allow residents to access their own records on the secure portal * Allow for creation of reports. * Allow for easy export of data set in accordance with a subject access request. * Allow for automatic import of tenant data when added on Aareon QL Housing system. Receive care requirements from Cambridgeshire County Council, either as an initial request or as an amendment in agreed format. ### Lot Information Lot 1 Renewal: There is the potential for a contract extension of up to 8 years (96 months), depending on both the success in achieving the required outcomes and availability of further funding. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003726-2026 | | Notice type | UK12 - Procurement Termination Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 Jan 2026 | | Submission deadline | 8 Dec 2025 | | Future notice date | 15 Sep 2025 | | Award date | Not specified | | Contract period | 2 Feb 2026 - 1 Feb 2031 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | £200,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Cancelled | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE CAMBRIDGE HOUSING SOCIETY LTD | | Additional buyers | Missing | | Locality | HISTON | | Post town | Cambridge | | Postcode | CB24 9ZR | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | South Cambridgeshire | | Electoral ward | Histon & Impington | | Westminster constituency | St Neots and Mid Cambridgeshire | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 16 Jan 2026 at 09:39 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/003726-2026 - 1 Dec 2025 at 15:38 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/078587-2025 - 1 Dec 2025 at 11:29 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/078422-2025 - 26 Nov 2025 at 12:12 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/077201-2025 - 26 Nov 2025 at 11:57 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/077182-2025 - 24 Nov 2025 at 16:50 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/076635-2025 - 28 Aug 2025 at 08:13 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/051772-2025 - 16 Jul 2025 at 10:48 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/040470-2025 - 16 Jul 2025 at 10:45 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/040469-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/003726-2026 16th January 2026 - Procurement termination notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/078587-2025 1st December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/078422-2025 1st December 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/077201-2025 26th November 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/077182-2025 26th November 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/076635-2025 24th November 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/051772-2025 28th August 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040470-2025 16th July 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040469-2025 16th July 2025 - Planned procurement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-3123 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-4644 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8333 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8334 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8335 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8336 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8337 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8338 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8339 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8340 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8341 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8342 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8343 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8344 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8394 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8397 - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8541 Please find a list of answers we have provided to questions of potential bidders. - https://www.find-tender.service.gov.uk/Notice/Attachment/A-8621 Updated questions and answers for potential bidders. ## Notice URLs - https://www.chsgroup.org.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056030. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056030.json.