--- title: "Strategic File Management System - Common Data Environment (CDE)" ocid: "ocds-h6vhtk-056090" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056090" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056090.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056090.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "ENVIRONMENT AGENCY" published: "2026-02-23" --- # Strategic File Management System - Common Data Environment (CDE) Buyer: ENVIRONMENT AGENCY Current stage: Tender OCID: ocds-h6vhtk-056090 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056090) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056090.json) ## Summary The Environment Agency, in collaboration with the Department for Environment, Food and Rural Affairs, is progressing with the procurement of the Strategic File Management System - Common Data Environment (CDE). The aim is to establish a world-class system for managing asset management files, leveraging centralised processes and advanced technology. The procurement is carried out under the Competitive Flexible Procedure, in alignment with the Procurement Act 2023, and falls under IT services with the specific focus on data management, storage services, and consulting. The invitation for expressions of interest will close on 16th March 2026, with the overall contract running from 12th October 2026 to 11th October 2031, and with a potential extension up to 2036, reflecting a maximum ten-year term. The contract promises significant value, estimated at £6.5 million excluding VAT, and aims to ensure compliance with ISO standards and support sustainability goals. This tender presents significant growth opportunities for businesses specialising in IT services, especially those involved in digital asset management, data governance, and security solutions. Ideal candidates would be SMEs capable of providing a compliant and centralised file management system that supports the entire asset lifecycle of the Environment Agency. With the procurement tailored to ensure connectivity and interoperability with existing systems, businesses adept in creating integrated solutions can benefit from the opportunity to expand their operations and perhaps engage with other departments within the Defra Group. The procurement's focus on enhancing data accessibility and governance also opens avenues for businesses proficient in leveraging artificial intelligence to deliver improved user experiences and sustainable practices. ## Notice The Digital Asset Data Information (DADI) programme is a digital programme of work within the overarching Asset Management Improvement Portfolio, with a whole life focus on how the Environment Agency as an owner-operator will digitally create, maintain and operate its asset estate in the future. As part of the DADI programme, the Strategic File Management (SFM) project underpins the Agency's ambition to be recognised as a world-class Asset Management (AM) organisation. The SFM goal is to deliver a solution for the management of the Environment Agency's AM files which will be based on standardised and governed processes and include the supporting technological capability to carry out these processes. The desired solution will ensure that documentation relevant to an asset's entire lifecycle is effectively managed and can be retrieved and accessed by a wide range of users in a number of formats. The business objectives of this procurement are as follows: * Implement a compliant, centralised file management system. * Create a single source of truth supporting the entire asset lifecycle. * Enable accurate, trusted Business Intelligence. * Achieve ISO19650 and ISO55000 compliance. * Improve file accessibility, storage, sharing, and user experience. * Enhanced data governance and risk mitigation (e.g., reduced security and legal risks). * Reduced inefficiencies, such as duplication and process waste. * Ensure connectivity and interoperability with other Asset Management systems to support efficient sharing and consistency of asset information. * Support carbon reduction and improved sustainability through streamlined practices. * Provide the option for other Defra Group Bodies (https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs) and other UK "Paying Agencies" to utilise the contract. The purpose of this notice is for DEFRA (on behalf of the EA) to make known that a Further Competition is being conducted via a Competitive Flexible procedure for Procurement of Enterprise Asset Management Common Data Environment (CDE). Additional Information: The budget for the initial term (five (5) years) is at a total of PS3.7m (ex VAT) with the total contract value expected to be up to a total cost of PS6.5m (ex VAT) during the overall maximum 10-year term (5+2+2+1), which includes the cost of implementation, delivery of the Service, and Exit and Transition. The contract value is an estimate only. The contract value estimate will be dependent upon whether an extension (in part or in whole) is enacted, whether any optional services (in part or in whole) are enacted, the extent of any contract changes, and the indices used to index prices. Suppliers can access this by visiting https://defra-family.force.com/s/Welcome - this will require signing up to the Atamis system and following the instructions within the Portal. ### Lot Information Lot 1 Options: It should be noted that these optional years of contract extension can be executed in smaller increments if required. These will be to continue the Service for a longer duration but may introduce options to scale the service or widen the contract scope. Renewal: The contract term will consist of an initial 5 year term (inclusive of a break clause at the third year), with the option to extend for a further 5 years in the following increments: 2+2+1 (subject to further approvals). ### Planning Information Please note this is an update to the previous notice. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/016175-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Feb 2026 | | Submission deadline | 5 Mar 2026 | | Future notice date | 16 Feb 2026 | | Award date | Not specified | | Contract period | 11 Oct 2026 - 11 Oct 2031 | | Recurrence | 2026-10-08 | ## Values | Field | Value | | --- | --- | | Tender value | £6,500,000 | | Lots value | £6,500,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ENVIRONMENT AGENCY | | Additional buyers | DEPARTMENT FOR ENVIRONMENT, FOOD AND RURAL AFFAIRS | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 4DF | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72317000 - Data storage services - 72322000 - Data management services ## Release History - 23 Feb 2026 at 15:29 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016175-2026 - 23 Feb 2026 at 14:32 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016126-2026 - 19 Feb 2026 at 15:07 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015330-2026 - 28 Jan 2026 at 12:08 - PlanningUpdate - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/007548-2026 - 23 Jan 2026 at 11:53 - Planning - UK1 - Pipeline Notice - https://www.find-tender.service.gov.uk/Notice/006133-2026 - 22 Jan 2026 at 16:00 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/005900-2026 - 18 Jul 2025 at 12:27 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/041297-2025 - 17 Jul 2025 at 11:51 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/040923-2025 - 16 Jul 2025 at 14:52 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/040614-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/016175-2026 23rd February 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/016126-2026 23rd February 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/015330-2026 19th February 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/007548-2026 28th January 2026 - Pipeline notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/006133-2026 23rd January 2026 - Pipeline notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/005900-2026 22nd January 2026 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/041297-2025 18th July 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040923-2025 17th July 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/040614-2025 16th July 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/Attachment/A-12301 This Bidder Pack is issued in accordance with the provisions of the Procurement Act 2023. All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the regulations and guidelines set forth in the Procurement Act 2023. Bidders are required to comply with the Act's stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This first part, The Core Requirements, provides details of the General Requirements, Government Transparency Agenda and Government Priorities. - https://www.find-tender.service.gov.uk/Notice/Attachment/A-12302 This procurement is being carried out by Defra group Commercial in accordance with the Competitive Tendering Procedure as set out in the Procurement Act 2023 on behalf of the Environment Agency (EA). All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the Procurement Act 2023. Bidders are required to comply with the Act's stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This, the second part, the Procurement Specific Requirements, provides details of the Specification Requirements, Terms and Conditions of Contract, Evaluation Methodology, Procurement Timetable and Definitions. - https://www.find-tender.service.gov.uk/Notice/Attachment/A-12422 This procurement is being carried out by Defra group Commercial in accordance with the Competitive Tendering Procedure as set out in the Procurement Act 2023 on behalf of the Environment Agency (EA). All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the Procurement Act 2023. Bidders are required to comply with the Act's stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This, the second part, the Procurement Specific Requirements, provides details of the Specification Requirements, Terms and Conditions of Contract, Evaluation Methodology, Procurement Timetable and Definitions. - https://www.find-tender.service.gov.uk/Notice/Attachment/A-12445 This procurement is being carried out by Defra group Commercial in accordance with the Competitive Tendering Procedure as set out in the Procurement Act 2023 on behalf of the Environment Agency (EA). All procurement activities and contractual obligations arising from this Bidder Pack will be governed by the Procurement Act 2023. Bidders are required to comply with the Act's stipulations, ensuring transparency, fairness, and integrity throughout the procurement process. The Bidder Pack comes in two parts. This, the second part, the Procurement Specific Requirements, provides details of the Specification Requirements, Terms and Conditions of Contract, Evaluation Methodology, Procurement Timetable and Definitions. ## Notice URLs - https://defra-family.force.com/s/Welcome - https://www.gov.uk/government/organisations#department-for-environment-food-rural-affairs - https://www.gov.uk/government/publications/procurement-act-2023-short-guides/suppliers-how-to-register-your-organisation-and-first-administrator-on-find-a-tender-in-three-easy-steps-html - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056090. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056090.json.