--- title: "GWR - Train Planning System" ocid: "ocds-h6vhtk-05621d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05621d" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05621d.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05621d.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "FIRST GREATER WESTERN LIMITED" published: "2025-07-18" --- # GWR - Train Planning System Buyer: FIRST GREATER WESTERN LIMITED Current stage: Planning OCID: ocds-h6vhtk-05621d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05621d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05621d.json) ## Summary FIRST GREATER WESTERN LIMITED, a private utility company located in Wiltshire, United Kingdom, is seeking expressions of interest for a new Train Planning System. The procurement process is in the planning stage, with a market engagement notice published on 18th July 2025. Interested suppliers have the opportunity to engage with the project team by 12th September 2025 to express their interest before the commencement of the tender process. This procurement, estimated at a gross value of £3,600,000, falls under the 'goods' category with a focus on railway traffic control software, and delivery is expected across the UK with a contract period from 2027 to 2032, potentially extending to 2034. This tender offers substantial business growth opportunities for companies specialising in railway software and systems integration, particularly those with the capability to provide robust decision support tools and seamless interfacing with existing systems. Businesses with expertise in developing complex, secure, and reliable software solutions that can handle large datasets, adhere to customisable requirements, and provide continuous technical support will find this project particularly relevant. The emphasis on utilities procurement suggests that experienced providers within this special regime are well-suited to compete, potentially enhancing their portfolio and establishing partnerships with a significant player in the UK railway network. ## Notice Introduction GWR is seeking engagement with suppliers interested in providing a Train Planning system to incorporate all its requirements for the future. GWR's timetable supports over 100 million passenger journeys per year and having robust and reliable back office systems are an essential part of us delivering that service day in and out. We are seeking a system that can combine daily routine functionality with future strategic timetable work. One of the key elements of a new system is reliable and seamless interfaces with Network Rail systems and the Control system we use at GWR. We are seeking expressions of interest from suppliers ahead of an engagement event in September followed by a tender process. The following is a basic specification of functionality we are seeking for a new system and is not exhaustive. Development of schedules * The system will need to include the ability to create, store, maintain and update train schedules for current, previous and future timetables across multiple databases, this includes the long term plan and then weekly and daily amendments for Engineering Work. * The system will need the ability to provide complex decision support tools to help planners amend and create schedules, such as graphical editing and conflict detection. * The system will need to be able to store background timetable planning rule data, geography and sectional running times to be able to pull from. * The system will need to provide a seamless way to interface information with the other modules of the system and with Control/Network Rail systems. * The system will be expected to produce and consume common interface files associated with train planning. Diagramming Functionality * The system will need to have modules for Traincrew and Rolling Stock diagramming which will need to seamlessly interface with our control, rostering and resourcing systems. * The system will need to include the ability to create, store, maintain and update stock/crew diagrams for current, previous and future timetables across multiple databases, this includes the long term plan and then weekly and daily amendments for Engineering Work. * The system will need the ability to provide complex decision support tools to help planners amend and create stock and crew diagrams, such as gantt charts. * The system will be expected to include the ability to provide detailed set up and customisation and warning flags to help minimise human error. * The system will need to be able to store background data for the diagrams to be able to pull from. * The system will be expected to produce a customisable schedule cards for traincrew- essential to our daily operations. Reporting Functionality * The system will need to have functionality to produce reports regularly used and interface with industry systems such as the MOIRA revenue system. Technical Requirements. * A detailed set of requirements will be provided. * Key requirements are around security, speed, reliability and the seamless ability to interface with different systems. Training and ongoing support * Full and ongoing support will be required during set up and implementation including training for colleagues. * We will require 24/7 tech support for any issues with the system. ### Planning Information GWR want to hear from suppliers who feel they can realistically provide the Service. The project team are happy to discuss over Teams, face to face or on site. The GWR team will agree the next steps as interest is received. Please register your interest in participating in this stage here ; http://redirect.transaxions.com/events/2p4L0 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/041302-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Jul 2025 | | Submission deadline | Not specified | | Future notice date | 12 Sep 2025 | | Award date | Not specified | | Contract period | 30 Jun 2027 - 1 Jul 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,600,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | FIRST GREATER WESTERN LIMITED | | Locality | WILTSHIRE | | Post town | Swindon | | Postcode | SN1 1HL | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Central | | Westminster constituency | Swindon South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48140000 - Railway traffic control software package ## Release History - 18 Jul 2025 at 12:31 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/041302-2025 - 18 Jul 2025 at 12:29 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/041298-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/041302-2025 18th July 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/041298-2025 18th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://redirect.transaxions.com/events/2p4L0 - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05621d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05621d.json.