---
title: "People Team Administration System and Software Maintenance"
ocid: "ocds-h6vhtk-056391"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056391"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056391.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056391.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE SHEFFIELD COLLEGE"
published: "2025-07-22"
---

# People Team Administration System and Software Maintenance

Buyer: THE SHEFFIELD COLLEGE  
Current stage: Award  
OCID: ocds-h6vhtk-056391

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056391)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056391.json)

## Summary

The procurement process initiated by The Sheffield College focuses on the acquisition of a "People Team Administration System and Software Maintenance." As a public authority under central government, located in Sheffield, UK, the college opted for a direct award procurement method citing cost-effectiveness and efficiency. The industry category pertains to time accounting or human resources software packages, with the contract awarded to MHR International UK LTD, a large-scale supplier based in Nottingham. The procurement process is complete, with key activities having concluded towards the latter part of July 2025, and the contract period scheduled to commence on 1st August 2025, extending until 30th June 2030, with potential renewal options for continuity.

This tender offers substantial growth opportunities for suppliers specialising in HR and payroll software solutions. Businesses that can provide end-to-end solutions encompassing recruitment, induction, GDPR compliance, and additional functionalities, without the intermediary costs and delays of traditional tender routes, will find this process particularly advantageous. Small and medium enterprises (SMEs), along with Voluntary, Community, and Social Enterprises (VCSEs), are suitable for such procurement opportunities given their typically agile nature and ability to meet specific requirements. The direct procurement method benefits businesses that can swiftly and directly engage with contracting authorities, ensuring both efficiency and cost control.

## Notice

HR software, Payroll Software, Recruitment and Induction modules, GDPR modules along with other functionality.

### Procurement Information

The intent is to not go to tender, as there will be increased cost - as we've incurred this time with Insights who charge us 4% of anything we spend with MHR - on top of MHR's own costs. Therefore by going direct with MHR this time round will prevent these costs from occurring. Going to tender will automatically increase the cost that we pay for the iTrent product - as we've already done this time round with Insights. We've paid an additional 4% on top of any costs we've paid to MHR - just for Insights managing our contract. We receive no additional services from Insights and have incurred extensive delays in Insights moving our customer service needs forward. Therefore, to go direct with MHR, will prevent these additional costs and mean quicker response times as we can go direct.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/041898-2025 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Jul 2025 |
| Contract period | 1 Aug 2025 - 30 Jun 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £578,653 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE SHEFFIELD COLLEGE |
| Locality | SHEFFIELD |
| Post town | Sheffield |
| Postcode | S2 2RL |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE32 Sheffield |
| Local authority | Sheffield |
| Electoral ward | Park and Arbourthorne |
| Westminster constituency | Sheffield Heeley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MHR INTERNATIONAL |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48450000 - Time accounting or human resources software package

## Release History

- 22 Jul 2025 at 10:17 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/041898-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/041898-2025
  22nd July 2025 - Transparency notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.sheffcol.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056391. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056391.json.