---
title: "West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical"
ocid: "ocds-h6vhtk-0563d5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0563d5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0563d5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0563d5.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "WEST NORTHAMPTONSHIRE COUNCIL"
published: "2025-07-24"
---

# West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical

Buyer: WEST NORTHAMPTONSHIRE COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-0563d5

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## Summary

West Northamptonshire Council is currently in the planning stage of a public procurement process for Term Maintenance Contracts, focusing on mechanical services. This pre-market engagement exercise, published in July 2025, outlines the Council's intent to launch the formal procurement process in September 2025, with contracts set to commence in April 2026. Key industry categories include general mechanical work, pumps, fuel installations, and sustainable heating and cooling systems. The engagement aims to inform and shape the procurement strategy while collecting feedback from potential suppliers. Interested parties should register through the Council's In-Tend Electronic Tendering Site by 31st August 2025 to participate in this opportunity. This procurement process is aligned with the Procurement Act and Building Safety Act requirements, and it aims to strengthen supplier relationships and support fair competition.

This tender presents a significant opportunity for both local and national providers, particularly those in the mechanical services sector, to secure long-term contracts in the East Midlands region. It is suited for businesses capable of offering services in areas such as sanitary appliance maintenance, water and heat installations, and complex ventilation systems. SMEs are encouraged to participate as the framework allows for multiple suppliers, fostering diversity and competition. The framework's duration of up to eight years, with potential re-openings, offers businesses stability and growth potential through repeated involvement in mini-competitions and the possibility of direct awards under exceptional circumstances. By participating, businesses can cultivate valuable partnerships with the Council and contribute to local social and economic development by ensuring compliance with health and safety standards and supporting the local workforce.

## Notice

Pre-Market Engagement (PME) Notice Title: West Northamptonshire Council - Term Maintenance Contracts (Pre-Market Engagement) Mechanical Notice Type: Pre-Market Engagement (PME) Publication Date: 22 July 2025 Authority Name: West Northamptonshire Council Region: East Midlands (England) Overview: West Northamptonshire Council is undertaking a Pre-Market Engagement (PME) exercise ahead of a formal procurement process for Term Maintenance Contracts, anticipated to launch in September 2025. This process will help inform the market, collect feedback, and shape the final strategy for building and estate maintenance services. Background: Since the 2022 local government reorganisation, contracts inherited from legacy councils have been maintained through interim arrangements. With the Procurement Act now active, the Council intends to establish long-term contracts that strengthen strategic partnerships and reduce re-procurement frequency. Objectives: *Develop collaborative long-term relationships with suppliers *Attract both local and national providers *Maintain fair, transparent procurement processes *Use standard market-recognised contract forms *Deliver social value and community benefits *Support the local supply chain and workforce *Comply with Building Safety Act and H&S standards *Enable CPD and skills development Approach: *Frameworks with multiple suppliers *Mix of mini-competitions and direct awards *Clearly defined service area lots (e.g. roofing, electrics) *Open framework up to 8 years, with minimum two re-openings *Direct awards permitted in exceptional cases Procurement Area(s) *General mechanical: Sanitary appliances ,Disposal installations ,Water installations ,Heat sources, Ventilation systems - central ventilation, local and specialist ventilation and smoke extract/control, Boilers and heating systems: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. *Pumps: Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. * Fuel installations - storage and distribution systems : Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. *Sustainable heating and cooling systems : Framework 4 suppliers to be awarded initial framework length 4 years. 8 years total contract terms. with minimum two re-openings. Timeline: PME Launch: July 2025 *Procurement Launch: September 2025 *Contract Start: From April 2026 Supplier Engagement Activities: *Online surveys *Briefings via a supplier day How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal, as it is available in line with the procurement timetable.

### Planning Information

How to Participate: Interested suppliers are encouraged to register an account on the Council's procurement portal: In-Tend Electronic Tendering Site. Once the tender is launched, registered users will be able to access the full tender pack and associated documents, should they wish to respond to the opportunity. Further information regarding supplier days and other pre-market engagement activity will also be shared via the portal as it is available in line with the procurement timetable.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042594-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Sep 2025 |
| Award date | Not specified |
| Contract period | 1 Apr 2026 - 31 Mar 2034 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £8,333,333 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST NORTHAMPTONSHIRE COUNCIL |
| Locality | NORTHAMPTON |
| Post town | Northampton |
| Postcode | NN1 1ED |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF24 West Northamptonshire |
| Local authority | West Northamptonshire |
| Electoral ward | Castle |
| Westminster constituency | Northampton North |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 45 - Construction work
- 50 - Repair and maintenance services

### Codes

- 38431200 - Smoke-detection apparatus
- 39563530 - Ventilation ducting
- 39714110 - Extraction ventilators
- 42161000 - Hot-water boilers
- 42164000 - Auxiliary plant for use with boilers
- 42520000 - Ventilation equipment
- 42521000 - Smoke-extraction equipment
- 44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers
- 44620000 - Central-heating radiators and boilers and parts
- 44621000 - Radiators and boilers
- 44621200 - Boilers
- 44621210 - Water boilers
- 44621220 - Central-heating boilers
- 45331200 - Ventilation and air-conditioning installation work
- 45331210 - Ventilation installation work
- 45331211 - Outdoor ventilation installation work
- 50531100 - Repair and maintenance services of boilers

## Release History

- 24 Jul 2025 at 08:46 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042594-2025
- 22 Jul 2025 at 12:39 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042014-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/042594-2025
  24th July 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042014-2025
  22nd July 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0563d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0563d5.json.