---
title: "Unit4 Enterprise Resource Planning Software"
ocid: "ocds-h6vhtk-05641c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05641c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05641c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05641c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST MIDLANDS COMBINED AUTHORITY"
published: "2025-07-22"
---

# Unit4 Enterprise Resource Planning Software

Buyer: WEST MIDLANDS COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-05641c

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## Summary

The West Midlands Combined Authority has completed a procurement process for the renewal of their Enterprise Resource Planning (ERP) software, specifically the "Business World" system, under the legal framework of the Procurement Act 2023. The procurement stage concluded with a direct award to the large-scale supplier UNIT4 BUSINESS SOFTWARE LIMITED, located in London, United Kingdom. This contract, valued at £2,006,438.43, includes additional functionalities such as Proactis Rego Contract Management and Supplier Relationship Management, alongside professional support services. The contract's duration spans from 1 August 2025 to 31 July 2028, with options for two additional 12-month extensions. The procurement method was a direct award due to the technical and economic impracticality of switching suppliers within the required timeframe, and there were no competitive alternatives providing equivalent value identified.

This tender presents significant opportunities for businesses within the software industry, particularly those specialising in ERP systems, to explore partnerships and integrated service solutions with the West Midlands Combined Authority or similar regional government bodies. Large software enterprises with the capacity to offer comprehensive ERP solutions and ongoing support will find themselves best suited to compete in comparable procurement opportunities. The inclusion of professional support services in the contract highlights a demand for skilled project management and consultancy services, suggesting potential areas for specialised firms to engage in public sector projects. This contracting process underlines the importance of existing supplier relationships and showcases the benefits of being a critical technology provider capable of delivering essential and integrated services under direct award contracts.

## Notice

West Midlands Combined Authority require the renewal of its current Enterprise Resource Planning software known as Business World, which was originally implemented in the organisation in July 2021. Alongside the renewal of its current offering, the following additional functionality will be made available: 1) Proactis Rego Contract Management 2) Supplier Relationship Management 3) Marketplace Furthermore, this award also includes the following Professional Support Services for WMCA to utilise as/when required over the duration of the contract: - Project Management x 105 hours - Consultant x 50 hours - Architect x 37.5 hours

### Procurement Information

The West Midlands Combined Authority (WMCA) intends to directly award a three-year (with x2 12 month extension period available) contract to the incumbent supplier in accordance with the provisions of the Procurement Act 2023. This decision is based on the grounds of technical and economic impracticality of switching suppliers within the required timeframe and the absence of a suitable competitive alternative that delivers equivalent value and continuity. The incumbent supplier currently provides a core enterprise software solution that underpins critical WMCA operations. Following an assessment of market options, including the use of existing public sector frameworks, it has been determined that these do not offer commercially viable or value-for-money alternatives when compared to the terms achievable through direct negotiation with the current supplier. Benchmarking has shown that framework options carry significantly higher cost implications over the same period. Due to the complexity and integration of the existing system across multiple departments, transitioning to an alternative provider would require extensive procurement lead time, significant implementation resources, and a high-risk migration programme - all of which would exceed the remaining duration of the current contract and introduce potential service disruption. A short-term contract was considered but discounted due to the disproportionate resource cost of running multiple procurements and the operational impact of another full-scale procurement process within a short timeframe. This three-year (plus x2 12 month extension options) contract via direct award is considered a proportionate and necessary step to: maintain business-critical operations without disruption; allow for continued value through negotiation with the incumbent supplier; support the authority in developing a longer-term digital and procurement strategy that can allow for genuine competition at the appropriate point in the future. WMCA is committed to ensuring transparency and compliance with procurement principles and will publish further updates should market conditions or internal planning timelines require adjustment. This direct award does not preclude future market engagement or competitive opportunities and is intended to ensure legal, operational, and economic stability in the interim.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042151-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Jul 2025 |
| Contract period | 31 Jul 2025 - 31 Jul 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £2,186,063 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MIDLANDS COMBINED AUTHORITY |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B19 3SD |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | UNIT4 BUSINESS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48451000 - Enterprise resource planning software package

## Release History

- 22 Jul 2025 at 15:25 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/042151-2025
- 22 Jul 2025 at 15:15 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/042144-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/042151-2025
  22nd July 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042144-2025
  22nd July 2025 - Transparency notice on Find a Tender

## Notice URLs

- http://www.unit4.com
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05641c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05641c.json.