---
title: "Visitor Management & Meeting Room Booking System"
ocid: "ocds-h6vhtk-056529"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056529"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056529.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056529.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "YORKSHIRE HOUSING LIMITED"
published: "2026-01-13"
---

# Visitor Management & Meeting Room Booking System

Buyer: YORKSHIRE HOUSING LIMITED  
Current stage: Tender  
OCID: ocds-h6vhtk-056529

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056529)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056529.json)

## Summary

The procurement process for a "Visitor Management & Meeting Room Booking System" initiated by Yorkshire Housing Limited, located in Leeds, United Kingdom, was focused on delivering a solution that integrates with their existing IT infrastructure. The tender, categorized under the software package and information systems industry, aimed at enhancing capabilities across multiple sites and users. Initially published on 24th July 2025, the procurement was an open competition with a tender period ending on 15th August 2025. Although it reached the award stage, the process was ultimately cancelled in January 2026 due to project reprioritisation, delaying any immediate contract award and necessitating future reevaluation under a new opportunity.

This procurement presented prospective growth opportunities for businesses, particularly those with expertise in developing integrated software solutions for visitor management and booking systems. Companies with robust capabilities in IT infrastructure integration, self-service technologies, and analytics would have been well-positioned to compete. Despite the current cancellation, organisations ready to offer innovative, scalable solutions could benefit when the tender is revisited, as Yorkshire Housing may adjust the scope and potentially increase requirements, thus creating a fertile ground for competitive enterprises in the technology and services sectors.

## Notice

Yorkshire Housing requires a suitably qualified and experienced Provider to deliver a room booking and visitor management system. The solution must integrate with our existing IT infrastructure, support multiple sites and users, enable self-service for employees and guests, and provide robust reporting and analytics

### Lot Information

Lot LOT-0000

Renewal: Option to extend by 2 periods of 24 months.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002682-2026 |
| Notice type | UK12 - Procurement Termination Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Below threshold - open competition |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Jan 2026 |
| Submission deadline | 15 Aug 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 12 Sep 2025 - 11 Sep 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £75,000 |
| Lots value | £75,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YORKSHIRE HOUSING LIMITED |
| Additional buyers | Missing |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS10 1FB |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Hunslet & Riverside |
| Westminster constituency | Leeds South |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 13 Jan 2026 at 13:53 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/002682-2026
- 24 Jul 2025 at 09:20 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042619-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/002682-2026
  13th January 2026 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042619-2025
  24th July 2025 - Tender notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96374&B=
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056529. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056529.json.