---
title: "WP040 - Voter Materials Design and Fulfilment"
ocid: "ocds-h6vhtk-056548"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056548"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056548.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056548.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "THE ELECTORAL COMMISSION"
published: "2025-07-24"
---

# WP040 - Voter Materials Design and Fulfilment

Buyer: THE ELECTORAL COMMISSION  
Current stage: Planning  
OCID: ocds-h6vhtk-056548

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056548.json)

## Summary

The Electoral Commission, acting as the buying organisation, is initiating a procurement process titled "WP040 - Voter Materials Design and Fulfilment". This project falls under the "goods" industry category, specifically focusing on electoral forms. The procurement process involves an open method, utilising a competitive flexible procedure. Located in London, UK, the Electoral Commission plans this procurement to ensure the creation and updating of voter materials across the United Kingdom. Key dates include a tender submission deadline on 15th September 2025 and an award period ending on 15th October 2025. The contracted period is scheduled to commence on 3rd November 2025, concluding on 2nd November 2028, with potential renewals upon completion.

This tender presents significant opportunities for businesses that excel in design, translation, and fulfilment services, particularly those capable of producing materials in multiple languages. Companies recognised as suitable for SMEs are encouraged to participate. The nature of the contract—spanning the production of over 500 different forms and letters—offers substantial volume and scope for companies seeking to expand their portfolio within public sector engagements. The inclusion of translation services points towards additional business prospects, potentially involving localisation and adaptation of documents, thereby catering to a diverse voter base. This procurement opens the door for scalability and partnership in delivering essential public services.

## Notice

The Electoral Commission requires an agency to create and update voter materials including forms, letters and information for voters. We produce over 500 forms and letters for various electoral purposes, including voter registration, postal and proxy vote requests and applications for Voter ID. All our voter materials are produced in both English and Welsh. We also require the agency to provide translation services to produce the voter materials in other languages and formats, as well as for other campaign and partnership resources we produce.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/042899-2025 |
| Notice type | UK3 - Planned Procurement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Jul 2025 |
| Submission deadline | 15 Sep 2025 |
| Future notice date | 20 Aug 2025 |
| Award date | Not specified |
| Contract period | 3 Nov 2025 - 2 Nov 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE ELECTORAL COMMISSION |
| Locality | LONDON |
| Post town | Central London |
| Postcode | EC1Y 8YZ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI43 Haringey and Islington |
| Local authority | Islington |
| Electoral ward | Bunhill |
| Westminster constituency | Islington South and Finsbury |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 22 - Printed matter and related products

### Codes

- 22821000 - Electoral forms

## Release History

- 24 Jul 2025 at 15:02 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/042899-2025
- 24 Jul 2025 at 11:03 - PlanningUpdate - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/042691-2025
- 24 Jul 2025 at 10:56 - Planning - UK3 - Planned Procurement Notice - https://www.find-tender.service.gov.uk/Notice/042686-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/042899-2025
  24th July 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042691-2025
  24th July 2025 - Planned procurement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042686-2025
  24th July 2025 - Planned procurement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056548. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056548.json.