---
title: "Asset Management System"
ocid: "ocds-h6vhtk-056552"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056552"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056552.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056552.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "TYNE AND WEAR PASSENGER TRANSPORT EXECUTIVE T/A NEXUS"
published: "2026-06-02"
---

# Asset Management System

Buyer: TYNE AND WEAR PASSENGER TRANSPORT EXECUTIVE T/A NEXUS  
Current stage: Award  
OCID: ocds-h6vhtk-056552

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056552)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056552.json)

## Summary

The procurement process for the Asset Management System conducted by the Tyne and Wear Passenger Transport Executive, trading as Nexus, has reached the award stage. Located in Newcastle upon Tyne, this public undertaking sought a robust, modern solution to replace their current asset management system through a direct award method. The process follows the unsuccessful attempts to source a provider via competitive tendering, as outlined by the Procurement Act 2023. The awarded contract, valued at £1,824,127.20, is scheduled to commence on 13th July 2026, with an end date of 30th April 2032, and may extend until 2035. This contract falls under the industry category for software package and information systems, targeting the region UKC in the United Kingdom.

This procurement offers significant opportunities for businesses specialising in asset management systems, particularly those able to deliver a solution meeting Nexus' requirements for efficiency and data accuracy. While the current award was made to IFS Ultimo LTD, larger corporations or SMEs with innovative software solutions and strong technical capabilities might find future opportunities in similar tenders with Nexus or other public sector undertakings. The tender process highlighted the essential need for services that can adapt to sophisticated asset management demands, particularly in the public transportation sector.

## Notice

Nexus is seeking the provision of a new Asset Management System to replace its existing Asset Management System with a modern, robust solution. The current system has reached its operational limits, hindering efficiency, data accuracy and overall asset management effectiveness.

### Planning Information

Nexus is undertaking an initiative to replace its existing Asset Management System with a modern, robust solution. The current system has reached its operational limits, hindering efficiency, data accuracy and overall asset management effectiveness.
By investing in a state-of-the-art Asset Management System, Nexus expects to achieve significant improvements in asset visibility, maintenance planning, financial management and reporting.
Nexus intends to circulate a questionnaire through the North East Procurement Organisation OPEN eProcurement portal, allowing you to provide more information about your interest and comment on the proposed approach. 
Suppliers will need to register to gain free access to procurement documents and, to submit questionnaire responses. If you are not registered, you can do so here: 
https://www.open-uk.org/
This Preliminary Market Engagement aims to:
• Understand the market's appetite and capability to deliver a compliant asset management system.
• Assess the markets views on Nexus Terms and Conditions
• Explore key delivery considerations
• Understand risks and issues not previously considered
• Provide potential suppliers with an opportunity to raise queries or suggest amendments in advance of any formal procurement.

### Procurement Information

The contract is to be awarded directly in accordance with the Section 43 of the Procurement Act 2023 A contracting authority may award a public contract directly to a supplier that is not an excluded supplier if- (a)the authority has invited suppliers to submit tenders as part of, or requests to participate in, a competitive tendering procedure in respect of the contract, (b)it has not received any suitable tenders or requests in response, and (c)it considers that award under section 19 is not possible in the circumstances. Nexus has made two attempts to procure an asset management system through a competitive tendering process and did not receive any suitable tenders. Nexus have also reviewed all applicable publicly available frameworks. This exercise was unsuccessful and did not identify any viable options that met Nexus' functional, technical, and affordability requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/052073-2026 |
| Notice type | UK5 - Transparency Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Direct |
| Procurement method details | Direct award |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Planning, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 2 Jun 2026 |
| Submission deadline | Not specified |
| Future notice date | 15 Aug 2025 |
| Award date | 2 Jun 2026 |
| Contract period | 12 Jul 2026 - 30 Apr 2032 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,300,000 |
| Lots value | Not specified |
| Awards value | £1,824,127 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TYNE AND WEAR PASSENGER TRANSPORT EXECUTIVE T/A NEXUS |
| Locality | NEWCASTLE UPON TYNE |
| Post town | Newcastle upon Tyne |
| Postcode | NE4 5DE |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Arthur's Hill |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | IFS ULTIMO |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 2 Jun 2026 at 15:56 - Award - UK5 - Transparency Notice - https://www.find-tender.service.gov.uk/Notice/052073-2026
- 24 Jul 2025 at 11:10 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042702-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/052073-2026
  2nd June 2026 - Transparency notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/042702-2025
  24th July 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.open-uk.org/
- https://www.ultimo.com/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056552. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056552.json.