--- title: "Re-tender of Electronic Patient Record (EPR) system for Cardiff and Vale UHB Mental Health and Community Services" ocid: "ocds-h6vhtk-0565be" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0565be" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0565be.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0565be.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2025-07-24" --- # Re-tender of Electronic Patient Record (EPR) system for Cardiff and Vale UHB Mental Health and Community Services Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Planning OCID: ocds-h6vhtk-0565be [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0565be) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0565be.json) ## Summary The NHS Wales Shared Services Partnership-Procurement Services, acting as the buying organisation hosted by Velindre University NHS Trust, is currently in the planning stage for the re-tendering of an Electronic Patient Record (EPR) system intended for Cardiff and Vale University Health Board's Mental Health and Community Services. This procurement falls under the software package and information systems industry category, with a project value of up to £45.6 million. The completed EPR system must incorporate mobile access and interoperability to enhance service delivery across the region. Key dates for interested parties include a scheduled market engagement on 30th August 2025 and a future notice date set for 1st October 2025. The procurement process is expected to progress to the next phase by November 2025, covering a contract period from 1st November 2025 to 31st March 2032, primarily delivered within the UKL geographic region. This tender presents a significant opportunity for businesses specialising in information systems and software packages to enter a collaboration with a major public authority. Businesses capable of offering cutting-edge digital solutions that integrate mobile access and system interoperability will find this procurement particularly fitting. Engaging with this project could significantly enhance a company's portfolio and establish ongoing partnerships with the NHS in the UK, providing a substantial growth prospect for technology providers looking to cement their reputation in the public health sector. ## Notice The Cardiff and Vale UHB Mental Health and Community Information System (MHCS) Programme is responsible for digitally enabling around 190 clinical services mainly within the areas of Mental Health, Community and Therapies through the PARIS (Civica) EPR, sustaining operational processes and clinical information across about 40% of the CAV Health Board. The current contract for PARIS runs until 31st March 2028 and in view of securing digital enablement for its services beyond this date the MHCS Programme is developing a Business Case to seek funding for re-procurement of an EPR to meet current business needs. Whilst funding has not yet been secured, the MHCS Programme is developing requirements to go out to market for a single EPR for both Mental Health and Community services with the key capabilities of mobile access and interoperability. ### Planning Information The Cardiff and Vale UHB Mental Health and Community Information System (MHCS) Programme is responsible for digitally enabling over 170 clinical services mainly within the areas of Mental Health, Community and Therapies through the PARIS (Civica) EPR, sustaining operational processes and clinical information across about 30% of the CAV Health Board. The current contract for PARIS runs until 31st March 2028 and in view of securing digital enablement for its services beyond this date the MHCS Programme is developing a Business Case to seek funding for re-procurement of an EPR to meet current business needs. Whilst funding has not yet been secured, the MHCS Programme is developing requirements to go out to market for a single EPR for both Mental Health and Community services with the key capabilities of mobile access and interoperability. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/042908-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jul 2025 | | Submission deadline | Not specified | | Future notice date | 1 Oct 2025 | | Award date | Not specified | | Contract period | 1 Nov 2025 - 31 Mar 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £38,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 3UZ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Gabalfa | | Westminster constituency | Cardiff North | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 24 Jul 2025 at 15:09 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/042908-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/042908-2025 24th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0565be. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0565be.json.