--- title: "Governor Document Storage and Communications Platform" ocid: "ocds-h6vhtk-056862" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056862" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056862.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056862.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "CAMBRIDGESHIRE COUNTY COUNCIL" published: "2025-08-12" --- # Governor Document Storage and Communications Platform Buyer: CAMBRIDGESHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-056862 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056862) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-056862.json) ## Summary Cambridgeshire County Council is currently seeking proposals for the provision of a "Governor Document Storage and Communications Platform", aimed at governance bodies within the region. This tender falls under the "Software package and information systems" category, with a focus on goods within the UKH12 region. The procurement process is at the tender stage and involves an open competition method, remaining below the threshold. Key deadlines include the closure of the tender period on 19th August 2025 at 09:00 AM, and the end of the enquiry period on 14th August 2025 at 06:00 PM. The contract is to commence on 1st September 2025 and conclude on 31st August 2027. This tender presents substantial opportunities for businesses specialising in software development, particularly those adept at creating secure, GDPR-compliant platforms. Companies that can provide integrated solutions with training capabilities, and enhanced user engagement functions will be well-suited to compete. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) with a focus on governance software solutions have a great opportunity to expand their operations by securing a contract valued at £73,000. The procurement's focus on quality and innovation, as reflected in its 50% Quality and 50% Price award criteria, rewards businesses that deliver superior and secure digital solutions tailored to educational and public sector needs. ## Notice Provision of a document storage and communications platform for governance bodies within Cambridgeshire. The Council is looking for a provider to deliver on, but not limited to, the following: 3.1 A maximum of 121 licenses (school settings) to utilise an online document storage and communications platform for Governing Bodies of its schools and academies, with a total approximate user count of 1500. 3.2 Provide necessary training and development to enable new users and employees (e.g. Clerks to Governors) to access and utilise software appropriately 3.3 Provide opportunities for secure, GDPR compliant online documentation storage which can be uploaded by assigned users 3.4 Provide opportunities for assigned members to access broader Local Authority support and guidance documentation from a centralised library of documents (with restrictions as defined by the purchaser) 3.5 Provide a secure platform for communications amongst members of the Governing Body 3.6 Provide the purchaser with the opportunity to oversee engagement and usage, as well as accessing documentation with the prior permission of end users. 3.7 Enable integration with complementary governance tools, allowing seamless access to expert guidance, policy templates, and sector updates directly within the platform. 3.8 Provide functionality for scheduling meetings, sharing agendas, and tracking attendance, with automated reminders and calendar syncing for Governing Body members. 3.9 Support granular permission settings to ensure that users (e.g. governors, clerks, headteachers) only access documents and features relevant to their roles, enhancing security and usability. 3.10 Provide customisable dashboards for individual schools or academies to highlight key documents, upcoming meetings, and recent communications. 3.11 Offer configurable notifications and alerts for new documents, messages, or updates, helping users stay informed and engaged. 3.12 Provide functionality for Governing Body members to complete and record statutory compliance tasks via tick-box declarations, including but not limited to: Confirmation of having read Keeping Children Safe in Education guidance and Declaration of Pecuniary Interests. 3.13 Potential to provide functionality for Governing Body members and Clerks to browse, register, and manage attendance for online training sessions directly through the platform. ### Planning Information Cambridgeshire County Council is interested in understanding from suppliers whether the requirements scoped out above can be supplied by any organisations to allow the council to deliver this service across the county. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/048190-2025 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Below threshold - open competition | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Aug 2025 | | Submission deadline | 19 Aug 2025 | | Future notice date | 6 Aug 2025 | | Award date | Not specified | | Contract period | 31 Aug 2025 - 31 Aug 2027 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £73,000 | | Lots value | £73,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGESHIRE COUNTY COUNCIL | | Locality | ALCONBURY WEALD, HUNTINGDON | | Post town | Peterborough | | Postcode | PE28 4YE | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Huntingdonshire | | Electoral ward | The Stukeleys | | Westminster constituency | Huntingdon | | Delivery location | TLH East (England), TLH12 Cambridgeshire CC | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 12 Aug 2025 at 16:03 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/048190-2025 - 12 Aug 2025 at 15:52 - TenderUpdate - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/048186-2025 - 12 Aug 2025 at 11:22 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047981-2025 - 29 Jul 2025 at 15:25 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/043993-2025 - 29 Jul 2025 at 15:22 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/043989-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/048190-2025 12th August 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/048186-2025 12th August 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/047981-2025 12th August 2025 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/043993-2025 29th July 2025 - Preliminary market engagement notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/043989-2025 29th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://procontract.due-north.com/Advert?advertId=351b67ae-3874-f011-813a-005056b64545&fromRfxSummary=True&rfxId=816f66c9-6b77-f011-813a-005056b64545 - https://www.cambridgeshire.gov.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056862. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056862.json.