--- title: "PR 2024 146 Provision of HR Onboarding Software" ocid: "ocds-h6vhtk-0568c3" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0568c3" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0568c3.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0568c3.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "CROWN PROSECUTION SERVICE" published: "2025-07-30" --- # PR 2024 146 Provision of HR Onboarding Software Buyer: CROWN PROSECUTION SERVICE Current stage: Planning OCID: ocds-h6vhtk-0568c3 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0568c3) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0568c3.json) ## Summary The Crown Prosecution Service (CPS), a central government public authority located in London, is currently in the planning stage for the procurement of HR onboarding software. The tender, titled "PR 2024 146 Provision of HR Onboarding Software," is listed under the IT services category, focusing on consulting, software development, and Internet support. An online engagement event is scheduled for 8th August 2025, where CPS will provide background information and discuss requirements. Interested parties are encouraged to register for this event, which is part of market engagement, though participating does not confer any advantage in subsequent procurement phases. The procurement method involves early market engagement with key milestones, and communication is planned to continue through early 2026 ahead of the planned contract period starting on 23rd September 2026. This procurement opportunity offers significant growth potential for businesses specialising in IT services, database software, and HR solutions. With a gross contract value of £604,800 and a focus on innovative software delivery, the tender promises long-term collaboration, extending potentially into 2029. Small and medium-sized enterprises (SMEs), especially those adept at agile delivery methodologies and software customisation, will find this business opportunity well-suited to their capabilities. The integration with systems such as Oracle Cloud highlights a demand for firms experienced in software integration and IT consultancy, facilitating streamlined onboarding processes for future CPS employees. ## Notice Crown Prosecution Service (CPS) is inviting suppliers to participate in a market engagement activity for comprehensive HR onboarding software. High level requirements are: Core Services Light touch communication channels between applicants, future direct reporting line manager(s) and extended team(s) plus CPS HQ Human Resources/Recruitment representatives. 1.1 Secure access to relevant corporate content and documentation. 1.2 The ability to provide content in a variety of types e.g flat content, video, quiz. 1.3 The ability for the applicant and recruiter to track progress of tasks. 1.4 Provide digital signature functionality to accept the offer of employment. 1.5 Modern User Interface and enhanced personalised user experience. 1.6 The ability to tailor the onboarding experience for each individual/role. 1.7 Prompts and templates for hiring managers. 1.8 Metrics for multiple hire recruitment campaigns. 1.9 Applicant feedback capability for individual content items and recruitment process in general. 1.10 Automation of processes, tasks and notifications. 1.11 Single portal based system. 1.12 Integration of data to centralised systems of record (e.g. Oracle Cloud and System Now). 1.13 Viewable from mobile and regular device. 1.14 Potentially undertake training e.g. security. 1.15 Provide a day 1 calendar/schedule for the employee. 1.16 Ability for internal CPS staff to configure and customise for each recruitment campaign and to embed videos / graphics etc. Additional Requirements 2.1 To provide a customisable onboarding software application that meets CPS functional and user experience requirements. 2.2 Utilising agile delivery methodology the supplier will undertake the full project lifecycle through discovery, beta and into live. 2.3 To be able to undertake the Discovery process to provide a clear recommendation for delivery, including the MVP, the benefit and the vision. 2.4 The supplier will work closely with key stakeholders within HQ Human Resources. This market engagement event is an opportunity for the Authority to engage early with suppliers on emerging requirements for HR Onboarding software and our procurement approach. Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event. ### Planning Information Our intention is to convene an online engagement event at which the Authority will provide some background to the organisation and our requirements. This will be followed up with a Request for Information Questionnaire which will help to inform the route to market, requirements, and procurement approach. The event will be held via Teams on Friday 8th August at 11:00. The session will be recorded and included with the subsequent procurement ITT pack. Attendance at or engagement with the market engagement activity is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. To register, you will need to: 1. Go to the URL: ADD CPS JAGGAER LINK 2. Select 'Click here to register!' 3. Read and agree to the user agreement. 4. Complete the registration form, providing information including: a. The full legal name of your organisation, b. Your company registration number, c. Your DUNS number-a unique nine-digit number provided to organisations free of charge by Dun & Bradstreet. d. Whether your organisation is a Small -Medium Sized Enterprise (SME) e. User and contact details. 5. Once registered an invite to the event will be shared with the contact provided. This invite will contain a link to the EME event. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/044152-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Jul 2025 | | Submission deadline | Not specified | | Future notice date | 28 Jan 2026 | | Award date | Not specified | | Contract period | 22 Sep 2026 - 22 Sep 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £504,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CROWN PROSECUTION SERVICE | | Locality | LONDON | | Post town | South West London | | Postcode | SW1H 9EA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48600000 - Database and operating software package - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 30 Jul 2025 at 10:03 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/044152-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/044152-2025 30th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://www.cps.gov.uk/ - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0568c3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0568c3.json.