--- title: "Legal Case Management System" ocid: "ocds-h6vhtk-05697c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05697c" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05697c.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05697c.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "THE NORTH YORKSHIRE COUNCIL" published: "2026-05-11" --- # Legal Case Management System Buyer: THE NORTH YORKSHIRE COUNCIL Current stage: Tender OCID: ocds-h6vhtk-05697c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05697c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-05697c.json) ## Summary The North Yorkshire Council is currently seeking to procure a cloud-based Legal Case Management System (LCMS) to enhance its legal service delivery across various functions including social care, litigation, and procurement. This tender is in the active procurement stage, with the process being conducted under the Competitive Flexible Procedure, in accordance with the Procurement Act 2023. The council is located in Northallerton, UK, and the procurement is open to all eligible suppliers with a deadline for tender submissions set for 5th June 2026. The project aims to replace the existing desktop system with a fully digital solution that includes features such as case management, document management, and integration with corporate systems. An award decision is expected by 5th August 2026, with the contract beginning on 4th September 2026. For businesses specialising in software development and IT services, this tender presents a significant opportunity for growth. Small and medium enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) may find this contract particularly appealing due to the inclusivity criteria. The project demands a provider capable of implementing a secure and resilient software system, making it ideal for companies with expertise in cloud-based solutions and digital transformation. The contract is valued at approximately £483,333.33, and includes provisions for ongoing support, maintenance, and potential extensions up to 2032, offering long-term business development potential for the winning supplier. ## Notice The Authority is seeking to procure a cloud-based Legal Case Management System (LCMS) to support the delivery of its legal services, including social care, litigation, property, planning, governance, employment, education, procurement and related functions. The solution will replace the Authority's existing desktop system and enable secure, modern, fully digital case management. The LCMS must provide core functionality including case and matter management, time recording, document management and bundling, workflows, billing and reporting, together with integration with relevant corporate systems. The contract will include implementation services such as configuration, data migration, training and project management, along with ongoing hosting, support and maintenance. The Authority intends to appoint a single Supplier capable of delivering a resilient, secure and compliant cloud-based solution that meets mandatory functional and technical requirements and supports the Authority in delivering efficient and effective legal services. ### Lot Information Lot LOT-0000 Renewal: Option to Extend 1: 04 September 2028- 03 September 2030 Option to Extend 2: 04 September 2030- 03 September 2032 ### Planning Information https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96546&B= Request for Information closes 4pm 22 August 2025. Potential discovery days will be held in September 2025 ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/042920-2026 | | Notice type | UK4 - Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Competitive flexible procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 11 May 2026 | | Submission deadline | 5 Jun 2026 | | Future notice date | 6 Mar 2026 | | Award date | Not specified | | Contract period | 4 Sep 2026 - 3 Sep 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £483,333 | | Lots value | £483,333 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE NORTH YORKSHIRE COUNCIL | | Locality | NORTHALLERTON | | Post town | Darlington | | Postcode | DL7 8AD | | Country | England | | ITL 1 | TLE Yorkshire and The Humber | | ITL 2 | TLE2 North Yorkshire | | ITL 3 | TLE22 North Yorkshire | | Local authority | North Yorkshire | | Electoral ward | Romanby | | Westminster constituency | Richmond and Northallerton | | Delivery location | TLE2 North Yorkshire | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support - 72260000 - Software-related services ## Release History - 11 May 2026 at 11:01 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/042920-2026 - 30 Jul 2025 at 15:30 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/044441-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/042920-2026 11th May 2026 - Tender notice on Find a Tender - https://www.find-tender.service.gov.uk/Notice/044441-2025 30th July 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104091&TID100109264&B= - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96546&B= - https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96546&B=RequestforInformationcloses4pm22August2025.PotentialdiscoverydayswillbeheldinSeptember2025 - https://www.legislation.gov.uk/ukpga/2023/54/contents - https://www.northyorks.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05697c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05697c.json.