---
title: "Soft Market Test for Geographic Information Systems (GIS)"
ocid: "ocds-h6vhtk-056a3c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056a3c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-056a3c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-056a3c.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CORNWALL COUNCIL"
published: "2025-07-31"
---

# Soft Market Test for Geographic Information Systems (GIS)

Buyer: CORNWALL COUNCIL  
Current stage: Planning  
OCID: ocds-h6vhtk-056a3c

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## Summary

Cornwall Council is conducting a soft market test for its Geographic Information Systems (GIS) contract, focusing on planning the procurement process to replace its existing platform, which is provided by ESRIUK and due to expire in February 2026. The Council is seeking innovative solutions within the IT services industry category, particularly in Geographic Information Systems and Software package and information systems, with an emphasis on SaaS (Software as a Service) offerings that minimise reliance on on-premises servers or Cornwall Council's Azure infrastructure. The preliminary market engagement is currently underway, with milestones including a Request for Information (RFI) due by the 15th of August 2025. Interested suppliers should contact Alex Kirk and Elaine Bennett for further documentation. The procurement stage is presently in planning, highlighting key engagement opportunities in Truro, UK, with a gross value of £2,000,000 allocated to this initiative.

This tender presents significant business growth opportunities for companies specialising in IT services, consulting, software development, and GIS solutions. SMEs are particularly encouraged to compete, given the potential to contribute to Cornwall Council's transition to a modern, cloud-hosted GIS service that supports the Council's strategic aims over the next decade. Businesses with expertise in SaaS services, capable of delivering complex migration plans and seamless integration into the Council's IT ecosystem, stand to benefit from engaging in this procurement process. The opportunity to work with a public authority in sub-central government offers a valuable avenue for establishing partnerships and expanding influence in the public sector procurement landscape. Anticipated renewal options further enhance the prospects for sustained engagements through 2036.

## Notice

A comprehensive overview of Cornwall Council's Geographic Information System (GIS) platform and detailed description of the Council's GIS contract requirements can be attained by emailing Alex Kirk (Alex.Kirk@cornwall.gov.uk) and Elaine Bennett (Elaine.Bennett@cornwall.gov.uk) to request copies of the Request for Information (RFI) and draft Statement of Requirements (SoR) documents. A brief overview is provided below. Cornwall Council currently procure their Enterprise Geographic Information System (GIS) platform from ESRIUK. The contract ends in mid February 2026, so we are coming to the market to ensure we have a single integrated platform in place to allow us to seamlessly continue supporting the business needs of the Council after that date. An overview of the environment in which the platform will need to operate and the GIS services we currently provide is given below for your information. We are also focusing on the areas of development within this industry segment and how they will enable us to align the delivery of the GIS service with the wider technical and strategic aims of the Council over the next ten years on a 5 year plus 5 year basis. To that end, the solution must be a Software as a Service (SaaS) platform that includes a professional GIS product or links to one client-side. The platform and migration methodology must enable us to seamlessly continue to support the business needs of the Council whilst removing the dependency on on-premises or Council cloud hosted server solutions by 2030 at the latest. Any submission must clearly show that the offer will allow for both the continuation of services and migration to cloud hosted (SaaS) services for server-based functionality and data storage with no dependency on on-premise servers and no or minimal dependency on Cornwall Council's Azure infrastructure. We are aware that the current platform is large scale and complex meaning that the migration to a SaaS service will require extensive assessment and planning to ensure its success. Therefore, we are seeking a detailed and costed migration plan as part of this tender with the view to assessing the likely impacts and costs of migration, but the delivery of that migration will not be in scope.

### Planning Information

Cornwall Council is issuing a preliminary market engagement notice via the Central Digital Platform to determine if there's suitable suppliers and software solutions within the market to meet the Council's Geographic Information System (GIS) contract requirements. The Council's existing GIS contract ends mid-February 2026 and any alternative software and services must be able to provide a seamless continuation of the Council's broad, mature and fully integrated GIS related service offerings.
Cornwall Council has prepared a Request for Information (RFI) document and a draft Statement of Requirements (SoR) document. The RFI provides further background around this engagement exercise and includes a series of questions that suitable suppliers are invited to respond to. The SoR lists all of the Council's mandatory and optional GIS contract requirements. Suitable suppliers are invited to complete a check-box exercise to confirm which GIS contract requirements in the SoR they are capable of delivering for the Council.
If you wish to participate in this market engagement exercise, please contact Alex Kirk (Alex.Kirk@cornwall.gov.uk) and Elaine Bennett (Elaine.Bennett@cornwall.gov.uk) via email to request copies of the RFI and SoR documents for completion and submission.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/044769-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | 1 Sep 2025 |
| Award date | Not specified |
| Contract period | 16 Feb 2026 - 15 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,600,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CORNWALL COUNCIL |
| Locality | TRURO |
| Post town | Truro |
| Postcode | TR1 3AY |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK3 Cornwall and Isles of Scilly |
| ITL 3 | TLK30 Cornwall and Isles of Scilly |
| Local authority | Cornwall |
| Electoral ward | Truro Boscawen & Redannick |
| Westminster constituency | Truro and Falmouth |
| Delivery location | TLK South West (England) |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 38221000 - Geographic information systems (GIS or equivalent)
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 31 Jul 2025 at 13:05 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/044769-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/044769-2025
  31st July 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.cornwall.gov.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-056a3c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-056a3c.json.