---
title: "SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM"
ocid: "ocds-h6vhtk-058246"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058246"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058246.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058246.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST MIDLANDS COMBINED AUTHORITY"
published: "2026-04-28"
---

# SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM

Buyer: WEST MIDLANDS COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-058246

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058246)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058246.json)

## Summary

The West Midlands Combined Authority (WMCA) is undertaking a procurement process to supply and install a webcasting and associated services system, aimed at enhancing accessibility and transparency of public meetings. Located in Birmingham, WMCA has awarded the contract under a competitive flexible procedure, with the works to be completed by 31st May 2026, coinciding with the start of the new municipal year. This project, which falls under the goods category and is governed by the UK’s recent legislative changes on meeting protocols, marks the progression from planning to award stages in its procurement lifecycle. The contract initiation was on 28th April 2026, and it spans until 29th April 2029, with an option for two additional 12-month extensions. The procurement method being open ensures fair competition, enhancing business opportunities within the industry sector, particularly in webcasting and audio-visual equipment in the UK.

This tender presents a significant opportunity for businesses, especially small and medium enterprises (SMEs), working within the audio-visual and IT services sectors to expand their offerings to public authorities. In particular, businesses specialising in web camera technology, audio-visual equipment, and miscellaneous networking software packages can find growth potential through this project. The procurement stages have been designed with multiple assessment criteria ensuring transparency and equality, allowing businesses with innovative solutions in technical design, maintenance, software, and hardware implementation to showcase their strengths. By engaging in this project, there is potential for suppliers not only to contribute to public service improvement but also to leverage the visibility and credibility gained from collaborating with a prominent regional public authority like WMCA. Public-i Group Limited, a successful SME in this contract, sets a precedent for other similarly positioned businesses aiming to enter the public sector market.

## Notice

West Midlands Combined Authority (WMCA) is currently reviewing its on-site facilities for the delivery and management of public meetings to improve accessibility for members, and visibility to the public, in advance of proposed legislative changes to meeting protocols, as directed by the UK Government's recent consultation on remote attendance and proxy voting in local government. The main room will seat up to 43 people, with an adjacent public viewing area for 10 additional people. WMCA are looking to secure the supply and installation of a webcasting solution with works to be completed by 31st May 2026 to coincide with the start of the 2026/27 municipal year.

### Lot Information

Lot 1

Renewal: 2 x 12 month optional extension periods

### Planning Information

WMCA intend to circulate a questionnaire through Bravo (WMCA e-tendering portal), allowing you to provide more information about your interest and comment on the proposed approach.
Portal Website: https://wmca.bravosolution.co.uk
Pre Market Engagement Title: Pre Market Engagement Webcasting Services
Bravo Solution Project Reference: PQQ_258

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/038533-2026 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Apr 2026 |
| Submission deadline | 3 Feb 2026 |
| Future notice date | 31 Oct 2025 |
| Award date | 30 Mar 2026 |
| Contract period | 29 Apr 2026 - 29 Apr 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £255,000 |
| Lots value | £255,000 |
| Awards value | £236,611 |
| Contracts value | £236,611 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MIDLANDS COMBINED AUTHORITY |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B19 3SD |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PUBLIC-I GROUP |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 48 - Software package and information systems

### Codes

- 30237240 - Web camera
- 32321200 - Audio-visual equipment
- 48219000 - Miscellaneous networking software package

## Release History

- 28 Apr 2026 at 11:45 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/038533-2026
- 31 Mar 2026 at 13:20 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/029737-2026
- 7 Jan 2026 at 14:09 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001105-2026
- 6 Aug 2025 at 10:21 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/046439-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/038533-2026
  28th April 2026 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/029737-2026
  31st March 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/001105-2026
  7th January 2026 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/046439-2025
  6th August 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.WMCA.org.uk
- https://wmca.bravosolution.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058246. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058246.json.