---
title: "ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System"
ocid: "ocds-h6vhtk-058394"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058394"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058394.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058394.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "STRANMILLIS UNIVERSITY COLLEGE"
published: "2025-11-04"
---

# ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

Buyer: STRANMILLIS UNIVERSITY COLLEGE  
Current stage: Award  
OCID: ocds-h6vhtk-058394

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## Summary

Stranmillis University College, located in Belfast, United Kingdom, has recently concluded its procurement process for the provision, implementation, support, and maintenance of a new finance system. This procurement falls under the industry categories of IT services and software development, with specific focus on software packages and information systems. The contract has been awarded through an open procedure to Sherwood Systems Limited, a small and medium enterprise (SME) based in Belfast. The entire contract is set to start immediately after its award in late 2025, with the complete implementation required by 28 February 2026. The initial contract period lasts for five years starting from 1 March 2026, with options to extend up to a maximum of seven and a half years.

This contract represents a significant opportunity for businesses experienced in providing IT consultancy, software development, and maintenance services to the public sector, particularly within the education and central government domains. Companies specializing in off-the-shelf financial software solutions and possessing robust support and maintenance capabilities would find this a lucrative project. Additionally, the contract includes optional modules such as Customer Self-Service Portal and Payroll systems, allowing for further business extension opportunities. SMEs, like Sherwood Systems Limited, have demonstrated competitive ability in this tender, indicating possible accessibility for similarly scaled companies in future procurements.

## Notice

Stranmillis University College (The Buyer) wishes to establish a contract with a Supplier to provide a commercial, off-the shelf solution for the provision, support and maintenance of a finance system, which must be fully operational by 1 March 2026. The Contract will commence immediately following Award, with an implementation phase, which must be completed by 28 February 2026. The initial 5-year period will commence on the Go-Live date of 1 March 2026, and include options to extend for 2 further up to one-year periods (i.e. a maximum of 7.5 years, dependent on the Contract Award date and Implementation Phase). Suppliers should refer to the Specification Schedule for full detail on the deliverables of this contract. This procurement is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the PA 2023.

### Lot Information

Lot 1

Renewal: Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/070736-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Nov 2025 |
| Submission deadline | 8 Sep 2025 |
| Future notice date | Not specified |
| Award date | 1 Oct 2025 |
| Contract period | 16 Oct 2025 - 28 Feb 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £596,000 |
| Lots value | £596,000 |
| Awards value | £582,291 |
| Contracts value | £582,291 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | STRANMILLIS UNIVERSITY COLLEGE |
| Additional buyers | CPD - SUPPLIES & SERVICES DIVISION |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT9 5DY |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SHERWOOD SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48440000 - Financial analysis and accounting software package
- 48443000 - Accounting software package
- 48444000 - Accounting system
- 48450000 - Time accounting or human resources software package
- 48600000 - Database and operating software package
- 48612000 - Database-management system
- 48780000 - System, storage and content management software package
- 48783000 - Content management software package
- 48800000 - Information systems and servers
- 72000000 - IT services: consulting, software development, Internet and support
- 72200000 - Software programming and consultancy services
- 72212000 - Programming services of application software
- 72212400 - Business transaction and personal business software development services
- 72212440 - Financial analysis and accounting software development services
- 72212443 - Accounting software development services
- 72212450 - Time accounting or human resources software development services
- 72212700 - Software development services utilities
- 72212760 - Virus protection software development services
- 72212783 - Content management software development services
- 72253000 - Helpdesk and support services
- 72500000 - Computer-related services
- 72610000 - Computer support services

## Release History

- 4 Nov 2025 at 10:50 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/070736-2025
- 3 Oct 2025 at 11:50 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/062135-2025
- 7 Aug 2025 at 14:33 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047005-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/070736-2025
  4th November 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062135-2025
  3rd October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047005-2025
  7th August 2025 - Tender notice on Find a Tender

## Notice URLs

- http://sherwoodsys.com
- https://etendersni.gov.uk/epps
- https://www.finance-ni.gov.uk/topics/procurement
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.stran.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058394. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058394.json.