---
title: "T2648 Framework for the Hire of Ancillary Equipment"
ocid: "ocds-h6vhtk-0583d3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0583d3"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0583d3.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0583d3.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BELFAST CITY COUNCIL"
published: "2025-11-13"
---

# T2648 Framework for the Hire of Ancillary Equipment

Buyer: BELFAST CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-0583d3

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## Summary

Belfast City Council has successfully completed the procurement process for the "T2648 Framework for the Hire of Ancillary Equipment," aimed at hiring, delivering, and managing a range of event-related equipment, including modular buildings and portable facilities. The procurement process was conducted through an open procedure with the aim of appointing up to five suppliers, utilising the method of mini-competitions to ensure competitive pricing and quality. This framework operates under Northern Irish devolved regulations, covering regions within the UK, with a contract period starting on 1 February 2026 and potentially extending until 31 January 2030. The total estimated value of the framework is between £125,000 and £375,000, excluding VAT.

This procurement presents significant opportunities for businesses in the event services and hire sectors, particularly those specialising in ancillary equipment and services such as generators, lighting, and safety fencing. The framework is particularly attractive to small and medium-sized enterprises (SMEs), with Belfast City Council choosing to work with four suppliers, including Balloo Hire Centres, KDM Hire, Norspace, and Sunbelt Rentals Limited. Businesses able to provide competitively priced, high-quality services and equipment will find this framework conducive to growth opportunities, ensuring a stable demand for hire and event-related equipment over the framework’s duration.

## Notice

Belfast City Council requires a framework for the hire of ancillary equipment, the maximum number of suppliers to be appointed onto the framework will be 5 suppliers. Belfast City Council has issued this ITT in connection with a competitive tendering procedure being conducted in accordance with the Act. The Council invites Tenders from suitably qualified and experienced economic operators 'Bidders' for the hire, delivery, off-loading, positioning and pick up of ancillary equipment. The Contractor will be required to position the portable toilet facilities and modular buildings on site as instructed by the Council or Production Management Company. The framework shall operate on the basis of mini-competitions whereby all Bidders who have been successful and appointed to the framework will be invited to quote for the hire of ancillary equipment at any given time. The framework should not be seen as a firm commitment to enter into call off contracts. Each time the Council calls off this framework agreement they must provide an order form and the subsequent contract will be as per the terms and conditions set out in the documents. The Council wishes to appoint a maximum of 5 suppliers to its framework for the hire of ancillary equipment. The framework will operate on a call-off basis. Such call offs shall be awarded via mini-competition process run by an appointed Production Management Company. Minimum value range of GBP 125 000.00 exc VAT to a maximum of GBP 375 000.00 exc VAT which has been calculated on the basis of a 2 year contract through to the maximum 4 year contract including ad hoc additional events.

### Lot Information

Lot 1

Options: The Council reserves the right to purchase the following additional Goods or Services under this Contract during the Contract Period: - Additional ancillary services - the Council may require specialist event requirements not listed in the Pricing Schedule necessary to support the event/requirement. This may include labour/ staff required and associated hire costs. Additional ancillary equipment - the Council may require environmentally friendly equipment for example solar powered equipment for a range of events including those outlined within 1.4. Additional events - the Council may require ancillary services at a range of one off events across the contract period. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act 2023 and Procurement Regulations 2024.

Renewal: The Council reserves the right to extend/renew the Framework on an annual basis up to a further 2 years i.e. 1 year + 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/073527-2025 |
| Notice type | UK7 - Contract Details Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Nov 2025 |
| Submission deadline | 5 Sep 2025 |
| Future notice date | Not specified |
| Award date | 30 Oct 2025 |
| Contract period | 1 Feb 2026 - 31 Jan 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £375,000 |
| Lots value | £375,000 |
| Awards value | £375,000 |
| Contracts value | £375,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BELFAST CITY COUNCIL |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT2 8DJ |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Central |
| Westminster constituency | Belfast South and Mid Down |
| Delivery location | TLN06 Belfast |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | BALLOO HIRE CENTRES; KDM HIRE; NORSPACE; SUNBELT RENTALS |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 34 - Transport equipment and auxiliary products to transportation
- 42 - Industrial machinery
- 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31120000 - Generators
- 31300000 - Insulated wire and cable
- 31500000 - Lighting equipment and electric lamps
- 34928310 - Safety fencing
- 42410000 - Lifting and handling equipment
- 44211100 - Modular and portable buildings
- 44231000 - Made-up fencing panels
- 79952000 - Event services

## Release History

- 13 Nov 2025 at 13:17 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/073527-2025
- 3 Nov 2025 at 09:44 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/070310-2025
- 8 Aug 2025 at 07:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047100-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/073527-2025
  13th November 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/070310-2025
  3rd November 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047100-2025
  8th August 2025 - Tender notice on Find a Tender

## Notice URLs

- https://e-sourcingni.bravosolution.co.uk/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0583d3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0583d3.json.