---
title: "BLC0177 - Legacy Media Digitisation Framework"
ocid: "ocds-h6vhtk-0584db"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0584db"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0584db.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0584db.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "BLUELIGHT COMMERCIAL LIMITED"
published: "2025-10-17"
---

# BLC0177 - Legacy Media Digitisation Framework

Buyer: BLUELIGHT COMMERCIAL LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-0584db

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## Summary

BLUELIGHT COMMERCIAL LIMITED, located in London, is overseeing the procurement process for the "BLC0177 - Legacy Media Digitisation Framework". This procurement pertains to the industry category of media and data conversion services, with a focus on converting legacy media to digital form. The process has advanced through several stages including tender and award with recent updates on the procurement stage as of 17th October 2025. Initial documentation was made available from 11th August 2025, and a contract period is set from 10th October 2025 to 9th October 2029. The procurement method employed is an open procedure, and the procurement activities include six lots focusing on services such as VHS media conversion and niche media digitisation with integrations to Digital Evidence Management Solutions (DEMS).

This tender presents significant opportunities for businesses specialising in media storage, multimedia equipment, and data conversion services. Companies engaged in these fields, especially those with capabilities in software and hardware provision for media conversion as well as third-party service providers, are well-suited to engage in this tender. The framework allows for a mix of direct awards and further competition, creating dynamic opportunities for business growth. Businesses that can offer comprehensive solutions integrating with existing digital systems will find this procurement especially beneficial. With the contract value in the hundreds of millions and spanning several years, this is an advantageous proposition for large-scale suppliers able to fulfil robust technical and service-oriented criteria.

## Notice

BlueLight Commercial are looking to implement a Framework for the delivery of Media Digitisation Services. This will include the conversion of legacy media to digital records including meta data for integration with a Digital Evidence Management system. Tender Documentation is scheduled to be published on 11th August and no documentation will be available before this date. The Framework will include 6 lots which are: Lot 1: VHS Media Conversion - In House - With DEMS Integration - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer. Lot 2: VHS Media Conversion - In House - With DEMS Provided - This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 3: VHS Media Conversion - Outsource - With DEMS Integration - This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer. Lot 4: VHS Media Conversion - Outsource - With DEMS Provided - This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution. Lot 5: Niche Media Digitisation - DEMS Integration: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer. Lot 6: Niche Media Digitisation - DEMS Provided: This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

### Lot Information

Lot 1: VHS Media Conversion - In House - With DEMS Integration

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files imported via integration with a Digital Evidence Management Solution (DEMS) managed by the Customer.

Lot 2: VHS Media Conversion - In House - With DEMS Provided

This lot is for the provision of software, hardware and training to enable a Customer to convert VHS tapes to digital files and have the files available via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 3: VHS Media Conversion - Outsource - With DEMS Integration

This lot is for the provision of conversion services delivered completely by a third party with electronic files being returned securely to the Customer and ingested by a Digital Evidence Management Solution managed by the Customer.

Lot 4: VHS Media Conversion - Outsource - With DEMS Provided

This lot is for the provision of conversion services delivered completely by a third party with electronic files being available to the Customer via a Digital Evidence Management Solution (DEMS) provided as part of your solution.

Lot 5: Niche Media Digitisation with DEMS Integration

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution managed by the Customer.

Lot 6: Niche Media Digitisation with DEMS Provided

This lot is for the conversion of other forms of legacy media, I.e. microfiche, CD, DVD's to an electronic file for ingestion by a Digital Evidence Management solution provided as part of your solution.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/066333-2025 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Oct 2025 |
| Submission deadline | 10 Sep 2025 |
| Future notice date | Not specified |
| Award date | 12 Oct 2025 |
| Contract period | 3 Nov 2025 - 2 Nov 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000,000 |
| Lots value | £300,000,000 |
| Awards value | £50,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active, Cancelled |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BLUELIGHT COMMERCIAL LIMITED |
| Additional buyers | Missing |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1P 3JS |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CLEARDATA; MEMNON ARCHIVING SERVICES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 30233000 - Media storage and reader devices
- 32322000 - Multimedia equipment
- 72311100 - Data conversion services

## Release History

- 17 Oct 2025 at 12:58 - TenderCancellation - UK12 - Procurement Termination Notice - https://www.find-tender.service.gov.uk/Notice/066333-2025
- 15 Oct 2025 at 10:39 - AwardUpdate - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/065533-2025
- 14 Oct 2025 at 17:06 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/065376-2025
- 11 Aug 2025 at 09:09 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047521-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/066333-2025
  17th October 2025 - Procurement termination notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/065533-2025
  15th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/065376-2025
  14th October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047521-2025
  11th August 2025 - Tender notice on Find a Tender

## Notice URLs

- http://www.bluelightcommercial.police.uk/
- https://sell2.in-tend.co.uk/blpd/home
- https://sell2.in-tend.co.uk/blpd/homePleaseregisterfortheopportunityandsubmityourbidviathee-tenderingportal.Pleasenote,thetenderwillnotbepublishedbefore11thAugust2025
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0584db. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0584db.json.