---
title: "TD2290 - Maintenance & Repair Services for Derby City Councils (DCC') Highways Feet"
ocid: "ocds-h6vhtk-058592"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058592"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058592.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058592.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2025-12-15"
---

# TD2290 - Maintenance & Repair Services for Derby City Councils (DCC') Highways Feet

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-058592

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## Summary

Derby City Council has engaged in a public procurement process under the title "TD2290 - Maintenance & Repair Services for Derby City Council's Highways Fleet" within the repair and maintenance services category. The procurement spans multiple contracts, and as of December 2025, amendments have been proposed to the existing contract to include additional maintenance tasks without altering its substantial nature. The procurement follows an open procedure and covers services within the Derby region (UKF11), initially published for tender in August 2025. The council's focus is to secure maintenance for its expanding fleet, necessitated by anticipated structural changes like the East Midlands Combined County Authority formation and Local Government Reorganisation. Key contract activities are planned to commence from February and July 2026, with completion expected by 2029, and extension options available based on performance.

This extensive maintenance and repair contract offer lucrative business growth opportunities for suppliers experienced in large fleet and equipment services, particularly SMEs like HW Martin Fleet Maintenance Limited, who have already been successfully engaged. Businesses adept in HGV maintenance, plant machinery servicing, and those capable of scaling operations to accommodate fleet expansions will be well-suited to compete. The contract anticipates potential changes in fleet size and service areas, allowing suppliers to plan future expansions strategically. Engaging in such long-term public sector contracts can provide businesses with steady revenue streams and opportunities for establishing long-standing partnerships with local councils.

## Notice

Derby City Council (The Council) is undertaking this procurement to establish a contract for the provision of Maintenance for The Council's HGV Fleet and items of Plant & Equipment which operates within the Highways maintenance service. The Highways maintenance service is responsible for the repair and maintenance of the roads and pavements within the Derby City Council remit. This includes repairing potholes, road resurfacing, gully emptying and winter maintenance. The fleet is currently maintained by an in-house workshop, but capacity will be exceeded with planned fleet expansion in other areas of the authority. This has created a need for an experienced and competent Supplier/s to maintain, repair, and modify (where necessary) all HGV's and plant operated by the Highways department The requirement has been split into 4 lots: Provision of full planned preventative maintenance of the Council's Heavy Goods Vehicle's (HGV's) operated by the highways department, which is Operator's Licence (OLicence) compliant. Lots 2, 3 & 4 Provision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment; Lot 3 - Rollers and pavers; and Lot 4 - Multihog. The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029. The initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029. There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2. For this contract, Derby City Council expects that the following changes may take place during the contract term: *Change in vehicle make or model - The Council may need to switch to different types or brands of vehicles during the contract. *Fleet size changes - The number of vehicles required may increase, which could affect the overall contract cost. oThe Council anticipate that due to the creation of the East Midlands Combined County Authority (EMCCA) there may result in changed to the council structures and service delivery For this contract it is anticipated that the effects of EMCCA may lead to an increased Fleet size and structure. *Change in service areas - The geographical area may change, particularly if there are updates due to Local Government Reorganisation (LGR). oLocal Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased Fleet size and structure. o The core contract value, estimated at PS1,415,000.00, based on known current service requirements o An additional estimated value of PS705,000.00 - PS1,000,000.00 to reflect potential future changes in service scope or volume linked to LGR / EMCCA. It is unknown at this stage how this value will be split. These are not guaranteed changes but are to provide early notice to ensure they can be factored into your planning

### Lot Information

HGV Fleet

Provision of full planned preventative maintenance of the Council's Heavy Goods Vehicle's (HGV's) operated by the highways department, which is Operator's Licence (O-Licence) compliant. This includes: (a) MOT testing. (b) Six-weekly inspections, and servicing in accordance with manufacturers' guidelines, covering both vehicles and onboard equipment such as Scarab sweepers, Whale and Bucher gully systems, Econ gritting bodies, and Atlas cranes. Lifting Operations and Lifting Equipment Regulations (LOLER) examinations are also required where applicable. * Recovery, reactive and corrective maintenance must also be provided.

Options: The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029. The initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029. There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Renewal: There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

JCB

Provision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment This includes: * Provide full planned preventative maintenance for The Council's Highways service plant, in accordance with manufacturer recommendations. (c) Include all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog. * Recovery, reactive and corrective maintenance must also be provided. The scope is further detailed in Part 3 Specification.

Options: The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029. The initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029. There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Renewal: There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Lot 3 - Rollers and pavers

Provision of full planned preventative maintenance for plant, this is split into Lot 3 - Rollers and pavers This includes: * Provide full planned preventative maintenance for The Council's Highways service plant, in accordance with manufacturer recommendations. (c) Include all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog. * Recovery, reactive and corrective maintenance must also be provided.

Options: The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029. The initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029. There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Renewal: There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Lot 4 - Multihog

Provision of full planned preventative maintenance for plant, this is split into Lot 4 - Multihog. This includes: * Provide full planned preventative maintenance for The Council's Highways service plant, in accordance with manufacturer recommendations. (c) Include all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog. * Recovery, reactive and corrective maintenance must also be provided

Options: The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029. The initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029. There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

Renewal: There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/082810-2025 |
| Notice type | UK10 - Contract Change Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Dec 2025 |
| Submission deadline | 11 Sep 2025 |
| Future notice date | Not specified |
| Award date | 2 Oct 2025 |
| Contract period | 8 Nov 2025 - 9 Nov 2028 |
| Recurrence | 2030-09-01 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,415,000 |
| Lots value | £2,415,000 |
| Awards value | £2,415,000 |
| Contracts value | £2,415,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HW MARTIN FLEET MAINTENANCE |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 15 Dec 2025 at 11:07 - ContractAmendment - UK10 - Contract Change Notice - https://www.find-tender.service.gov.uk/Notice/082810-2025
- 7 Nov 2025 at 13:41 - ContractAmendment - UK10 - Contract Change Notice - https://www.find-tender.service.gov.uk/Notice/072055-2025
- 7 Nov 2025 at 11:17 - Award - UK7 - Contract Details Notice - https://www.find-tender.service.gov.uk/Notice/071941-2025
- 3 Oct 2025 at 10:20 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/062055-2025
- 12 Aug 2025 at 07:06 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/047809-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/082810-2025
  15th December 2025 - Contract change notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/072055-2025
  7th November 2025 - Contract change notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/071941-2025
  7th November 2025 - Contract details notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/062055-2025
  3rd October 2025 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/047809-2025
  12th August 2025 - Tender notice on Find a Tender

## Notice URLs

- https://www.derby.gov.uk/
- https://www.hwmartin.com/fleet-maintenance/
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058592. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058592.json.