---
title: "ITT/25/23 - Accommodation Management System"
ocid: "ocds-h6vhtk-05868a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05868a"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05868a.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05868a.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "CARDIFF METROPOLITAN UNIVERSITY"
published: "2025-08-12"
---

# ITT/25/23 - Accommodation Management System

Buyer: CARDIFF METROPOLITAN UNIVERSITY  
Current stage: Planning  
OCID: ocds-h6vhtk-05868a

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## Summary

Cardiff Metropolitan University is seeking to procure a modern accommodation management system to enhance its housing operations. This public procurement process is currently in the planning stage and falls under the goods category, specifically targeting software packages and information systems. The total estimated value of the contract is £168,000, with a net amount of £140,000. Interested vendors are encouraged to access the engagement process via the University’s ‘In-Tend’ portal where preliminary documentation, including a questionnaire, can be obtained. The deadline for engagement submissions is set for 12th September 2025. The University is located in Cardiff, UK, and adheres to Welsh devolved regulations, with the legal basis for this procurement aligned with UK PGA 2023/54.

This procurement presents significant opportunities for businesses involved in software development, particularly those specialising in accommodation management solutions tailored for higher education institutions. Companies with expertise in creating user-focused and efficient management systems are well-placed to benefit from this contract. The successful vendor will gain the opportunity to implement their solution across Cardiff Metropolitan University, potentially opening doors for future collaborations and projects across similar universities and institutions in the UK. Businesses looking to expand their clientele within the public authority sector will find this an attractive opportunity to demonstrate their solutions to a panel of university stakeholders, with a maximum of five firms being invited to present following the review of submissions.

## Notice

The University is looking to procure a modern, user-focused accommodation management solution to effectively support our housing operations.

### Planning Information

The process will be conducted via the University’s ‘In-Tend’ portal where interested parties will be able to access the initial documentation in the form of a questionnaire, receive all process related notifications and issues correspondence. 
The portal web address is: 
https://in-tendhost.co.uk/cardiffmet/aspx/Home
The notice web address is: 
https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/247
Outgoing messages from the University will be sent to bidders using the email address entered as part of the portal registration process. In considering what email address to use for this purpose, we strongly recommend that a generic, shared email mail account is used to help avoid any loss of communication through changes of staff or staff sickness or holidays that may occur.
On review of submissions, the University intends to invite a maximum of 5 interested parties to demonstrate their system to a panel of university stakeholders.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/048182-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Aug 2025 |
| Submission deadline | Not specified |
| Future notice date | 3 Nov 2025 |
| Award date | Not specified |
| Contract period | 12 Jan 2026 - 11 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £140,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF METROPOLITAN UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF5 2YB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Llandaff |
| Westminster constituency | Cardiff West |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 12 Aug 2025 at 15:49 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048182-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/048182-2025
  12th August 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- http://www.cardiffmet.ac.uk/procurement/
- https://in-tendhost.co.uk/cardiffmet/aspx/Home
- https://in-tendhost.co.uk/cardiffmet/aspx/ProjectManage/247
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05868a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05868a.json.