---
title: "Notice and Permit Processing System"
ocid: "ocds-h6vhtk-0586b4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0586b4"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0586b4.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0586b4.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "SOUTHEND-ON-SEA CITY COUNCIL"
published: "2025-11-12"
---

# Notice and Permit Processing System

Buyer: SOUTHEND-ON-SEA CITY COUNCIL  
Current stage: Tender  
OCID: ocds-h6vhtk-0586b4

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## Summary

Southend-on-Sea City Council is the buying organisation for a significant procurement exercise involving a secure, cloud-hosted, browser-based Notice and Permit Processing System, which is now in the tender stage. This system is aimed at managing Penalty Charge Notices (PCNs), permits, visitor vouchers, and related services. The procurement is based in Southend On Sea, Essex, classified under the "Parking services" industry category. The procurement process follows an open procedure, and the tender was initially closed on 7 October 2025. The main goal is to ensure integration with key agencies and facilitate real-time enforcement operations, with the overall contract having a gross value of GBP 288,000. The contract period is set from 5 January 2026 to 4 January 2029, with a possible renewal of twelve months.

This tender represents a promising opportunity for businesses specialising in IT services, particularly those capable of delivering advanced cloud-based solutions and seamless integration with existing platforms. Companies with expertise in developing comprehensive and statutory-compliant systems for traffic and parking management, equipped with robust self-service portals and real-time data functionalities, are well-suited to compete. The need for mobile solutions and comprehensive support services like mobilisation support, training, and fault management, positions businesses with such capabilities to leverage this contract for growth and expansion within the public sector procurement landscape. Additionally, the inclusion of SMEs in the suitability criteria indicates a welcoming environment for businesses keen to expand their footprint in the public services domain.

## Notice

This notice is published retrospectively to meet transparency requirements under the Procurement Act 2023. The actual tender period closed on 07 October 2025. No further submissions will be accepted. This publication is for compliance only and links to the award notice for full visibility Southend-on-Sea City Council is engaging the market ahead of its procurement exercise for a secure, cloud-hosted, browser-based Notice and Permit Processing System to manage the full lifecycle of Penalty Charge Notices (PCNs), permits & visitor vouchers (virtual and physical), parking suspensions, and dispensations. The system must integrate with key agencies and platforms, support statutory compliance, improve customer access, and enable real-time enforcement operations. Overview of Requirement Cloud-hosted, browser-based platform for managing PCNs, permits & visitor vouchers (virtual and physical), suspensions, dispensations, and vehicle removals. Supports full lifecycle management of parking, bus lane, moving traffic and removal of vehicles. Integrates with DVLA, TEC, TPT, payment systems, and parking hardware. Provides self-service portals for evidence, challenges, applications, and payments. Delivers automated workflows for PCN progression, appeals, and evidence packs for PCNs. Offers reporting dashboards for KPIs and operational analytics for all modules. Migrates historical data with full audit controls for PCNs and permits. Ensures compliance with existing legislation and future changes or needs. Supplies handheld devices with Bluetooth printers deployed for enforcement. Includes dedicated mobilisation support, training and fault management.

### Planning Information

The meeting will be held on Teams on the 19 August 2025 11:00 - 12:00
Southend-on-Sea City Council is engaging the market ahead of its procurement exercise for a secure, cloud-hosted, browser-based Notice and Permit Processing System to manage the full lifecycle of Penalty Charge Notices (PCNs), permits & visitor vouchers (virtual and physical), parking suspensions, and dispensations.
This will be the provision of a Notice and Permit Processing System to manage PCNs, parking permits, visitor vouchers, suspensions, dispensations, and vehicle removals.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/073355-2025 |
| Notice type | UK4 - Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning, Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Nov 2025 |
| Submission deadline | 7 Dec 2025 |
| Future notice date | 29 Aug 2025 |
| Award date | Not specified |
| Contract period | 5 Jan 2026 - 4 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £240,000 |
| Lots value | £240,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA CITY COUNCIL |
| Locality | SOUTHEND ON SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6FA |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | TLH31 Southend-on-Sea |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63712400 - Parking services

## Release History

- 12 Nov 2025 at 19:32 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/073355-2025
- 13 Aug 2025 at 09:41 - PlanningUpdate - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048308-2025
- 13 Aug 2025 at 09:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048264-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/073355-2025
  12th November 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048308-2025
  13th August 2025 - Preliminary market engagement notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048264-2025
  13th August 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://supplierlive.proactisp2p.com/Account/Login
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0586b4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0586b4.json.