---
title: "Provision of an end-to-end Catering Services"
ocid: "ocds-h6vhtk-05873b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05873b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-05873b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-05873b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FIRST TRENITALIA WEST COAST RAIL LIMITED"
published: "2026-05-15"
---

# Provision of an end-to-end Catering Services

Buyer: FIRST TRENITALIA WEST COAST RAIL LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-05873b

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## Summary

The procurement process initiated by First Trenitalia West Coast Rail Limited involves the provision of end-to-end catering services, covering product sourcing, procurement, supply chain management, and logistics to train sides in locations across the United Kingdom. This tender, under the "Catering services for transport enterprises" industry category, is at the award stage as of 15th May 2026. The competitive flexible procedure chosen by the buyer adheres to a selective procurement method. The contract is aimed at a contract period commencing on 1st July 2026 and extending until 30th June 2031, with an optional extension for up to two additional years. The standstill period ends on 29th May 2026, and the future contract signature is scheduled for the 30th of June 2026.

This tender provides substantial growth opportunities for businesses, especially those with expertise in large-scale catering services and logistics management. With an estimated gross contract value of £311.76 million, this contract is significant in size and scope, ideal for large enterprises such as DHL Supply Chain Limited, which has been identified as a supplier, and Rail Gourmet U.K. Limited, which participated in the tendering process. Businesses with experience in maintaining competitive supplier bases and managing dynamic supply chains are well-suited to compete in tenders like this. The emphasis on safe, efficient operations and supplier management ensures that companies with robust safety systems and effective staff management will benefit greatly from participating in such high-profile public procurement opportunities.

## Notice

Provision of an end-to-end Catering Services including product sourcing & procurement with associated supply chain management into service centres and final mile logistics (from receipt of goods into service centre through to delivery to train side). Procurement of Catering services to include: 1) New Product Development and Procurement for AWC Catering Sourcing and Management: Identify and procure food, drink, consumables, and equipment at the best value for money, ensuring competitiveness throughout the product lifecycle, and value chain. Supplier Assurance: Maintain a safe and responsible supplier base. Supplier Management: Oversee lower-tier food and product suppliers, whether sourced by the supplier or designated by AWC. Product Specification and Supply: Specify, order, and supply food and ancillary catering products. This includes creating documentation such as calorific and allergen information and maintaining the bill of materials. Inventory Accountability: Ensure the correct level of food and catering products are available for order and/or distribution to the final mile logistics supplier. 2) Logistics End-to-End Last Mile Delivery of Produce to Trains Warehouse Management: Ensure professional, safe, and efficient warehouse operations, including the use of relevant IT systems, ensuring 'best in class inventory management. Availability and Waste Management: Maximise product availability while minimising waste. Delivery Coordination: Deliver products to trains, lounges, and other locations as per AWC's forecasts and orders. Premises and Asset Maintenance: Maintain AWC premises and assets. Safety Systems: Implement robust safety and food safety systems to manage, monitor, and minimize all safety risks. Supplier Staff Management: Engage and manage supplier staff to minimise sickness and turnover Note: TUPE applies for incumbent Supplier staff to the provision of Catering Services. Details on the T&Cs and the extent/nature of dialogue/negotiation during the process will be provided to down-selected bidders only during the ITN stage.

### Lot Information

Lot 1

Renewal: The contract length is anticipated to be five (5) years with an option to extend for another 2 years (as a 1+1 option). The estimated contract value stated above is for the total term i.e. 7 years (5+2). Estimated Value below; 26/27 PS34.3M 27/28 PS35.7M 28/29 PS36.2M 29/30 PS37.3M 30/31 PS38.0M 31/32 PS38.8M 32/33 PS39.6M The spend indicated within this tender process is not fully committed as the actual annual budgets will be subject to approval by Department for Transport from time to time, usually annually. Please note, we would reserve the right to reduce or increase the budgets as necessary at any point in time.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/045102-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Competitive flexible procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 May 2026 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 13 May 2026 |
| Contract period | 30 Jun 2026 - 30 Jun 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £259,800,000 |
| Lots value | £259,800,000 |
| Awards value | £259,800,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIRST TRENITALIA WEST COAST RAIL LIMITED |
| Locality | LONDON |
| Post town | West London |
| Postcode | W2 1AF |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | Hyde Park |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DHL SUPPLY CHAIN |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55522000 - Catering services for transport enterprises

## Release History

- 15 May 2026 at 16:03 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/045102-2026
- 13 Aug 2025 at 14:38 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/048484-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/045102-2026
  15th May 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/048484-2025
  13th August 2025 - Tender notice on Find a Tender
- http://redirect.transaxions.com/events/1O0sY

## Notice URLs

- http://redirect.transaxions.com/events/1O0sYGainingAccesstothePQQDocumentation-PleasegototheWaxPortalusingthewebaddressaboveandclickontheexpressionofinterestsubmissionbutton.-WealsorequireanNDAtobecompletedpriortoreleasingthePQQdocuments.Pleaseeither:1.ProvideevidencethatasuitableNDAisalreadyinexistencebetweenourcompanies,OR2.Download,complete,signandreturntheattachedNDAwithintheWaxPortal(whichcanbefoundinthe"AttachmentsSection"ofthisEoI),totheProcurementLead,RuchiieSehdev,atruchiie.sehdev@avantiwestcoast.co.uk.-ThePQQdocumentswillbereleasedtoyouoncetheexpressionofinteresthasbeensubmittedandtheNDAdocumentationhadbeenreceivedbytheProcurementLead.-OnceyougainaccesstothePQQdocuments,pleasebeginyourreview,andifyouintendtoparticipate,pleasesubmityourPQQresponseinlinewiththepublishedPQQsubmissiontimetable.Alternatively,ifyoudecidenottoparticipatepleasedeclinetheinviteandprovideareason.-Thedeadlineforexpressionofinterestis13thSeptember2025(12:00).
- http://www.dhl.com
- http://www.rgworld.co.uk
- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-05873b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-05873b.json.