---
title: "British Museum Environmental Monitoring System"
ocid: "ocds-h6vhtk-058790"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058790"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058790.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058790.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "BRITISH MUSEUM"
published: "2025-08-14"
---

# British Museum Environmental Monitoring System

Buyer: BRITISH MUSEUM  
Current stage: Planning  
OCID: ocds-h6vhtk-058790

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## Summary

The British Museum is currently in the planning stage of a procurement process for a new Environmental Monitoring System (EMS). The procurement process aims to replace the existing EMS, vital for maintaining environmental conditions affecting the museum's collection. This public tender falls under the "goods" category and covers "Temperature humidity testers" and "Environmental monitoring other than for construction" with delivery locations in the UK. The Preliminary Market Engagement (PME) is designed to gauge the market's ability to deliver the required solution, with a deadline for the engagement set for 5th September 2025. Interested parties are encouraged to submit their capabilities and pricing details as outlined in the engagement description.

This tender represents an opportunity for businesses specializing in environmental monitoring systems and related technologies. Companies providing solutions that minimise operational disruptions while meeting the high specifications required by museums and cultural institutions would be well-suited to compete. Small and medium-sized enterprises (SMEs), in particular, are encouraged to express interest, as the procurement acknowledges their suitability. Successful suppliers will have the chance to support the museum through the transition to this new system, ensuring the preservation of valuable collections across multiple UK sites.

## Notice

The British Museum (the Museum) uses an Environmental Monitoring System (EMS) to monitor environmental conditions that have the potential to damage the collection (including temperature, relative humidity, luminescence, and UV). This covers all sites where the collection is stored and exhibited, both on the Museum's estate (three UK locations) and offsite (e.g. in transit). As the Museum's current EMS is approaching the end of its support period for the heritage sector, the Museum is looking to introduce a new EMS. An effective EMS is needed to comply with the UK's museum accreditation scheme and to align with the Museum's collection preservation policies. The EMS consists of both hardware and software. Currently, sensors capture and transmit environmental monitoring information to receivers, which subsequently upload this information to on-premises data storage. This information can then be remotely accessed and managed using the EMS software. The Museum is seeking to understand the ability of suppliers to deliver a solution that provides this critical environmental monitoring capability, whilst minimising operational disruption. The future EMS solution shall provide wireless hardware for capturing environmental monitoring data, infrastructure to upload and store this data, and software to view and manage this data. The selected supplier will be required to assist with the transfer of information from existing databases during the implementation process, provide training, and supply comprehensive documentation to ensure seamless system and process migration. A fuller description of requirements can be obtained from the contact details provided in the engagement process description provided below.

### Planning Information

The purpose of this Preliminary Market Engagement (PME) exercise is to understand the market's capacity to deliver the options being considered for the replacement of the BM's EMS. We ask that interested suppliers complete a questionnaire confirming functionalities included in their offerings (both functional and non-functional) as well a high-level pricing. The information received may be used to inform the options appraisal, budgeting and to shape the final specifications and requirements ready for the active tender phase of this procurement.
If you would like to receive the RFI Pack, please send your main contact details, including your name, email address, and phone number to ems@britishmuseum.org. 
We will send you a copy of the questionnaire along with details instructions from this address. Any correspondence relating to the PME including requests for clarification will be managed via the ems@britishmuseum.org email address, we ask that you do not contact the BM with respect to this PME exercise by any other method. 
The BM may at its discretion choose to contact specific respondents to further discuss elements of their questionnaire responses. These discussions might include emails, phone calls, or in-person/online meetings to seek further information.
By participating in this PME, suppliers should be aware that there is no guarantee they will be shortlisted for any subsequent procurement process which will be conducted in compliance with The Procurement Act 2023. The BM may at its discretion choose to award the contract via a framework, rather than an Open or Competitive Flexible Procedure, in which case only those suppliers appointed to the selected framework will be able to participate.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/048613-2025 |
| Notice type | UK2 - Preliminary Market Engagement Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Aug 2025 |
| Submission deadline | Not specified |
| Future notice date | 5 Sep 2025 |
| Award date | Not specified |
| Contract period | 30 May 2026 - 30 May 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planning |
| Lots status | Planning |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRITISH MUSEUM |
| Locality | LONDON |
| Post town | Central London |
| Postcode | WC1B 3DG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI36 Camden |
| Local authority | Camden |
| Electoral ward | Bloomsbury |
| Westminster constituency | Holborn and St Pancras |
| Delivery location | TLI London, TLJ1 Berkshire, Buckinghamshire and Oxfordshire |

## CPV Codes

### Divisions

- 38 - Laboratory, optical and precision equipments (excl. glasses)
- 90 - Sewage, refuse, cleaning and environmental services
- 92 - Recreational, cultural and sporting services

### Codes

- 38931000 - Temperature humidity testers
- 90711500 - Environmental monitoring other than for construction
- 92521200 - Preservation services of exhibits and specimens
- 92522200 - Preservation services of historical buildings

## Release History

- 14 Aug 2025 at 08:31 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048613-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/048613-2025
  14th August 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://www.legislation.gov.uk/ukpga/2023/54/contents

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058790. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058790.json.