--- title: "Civils Maintenance Manual Authoring for Midland Metro Limited (MML)- Expression of Interest (EOI)" ocid: "ocds-h6vhtk-058873" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058873" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058873.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058873.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "WEST MIDLANDS COMBINED AUTHORITY" published: "2025-08-14" --- # Civils Maintenance Manual Authoring for Midland Metro Limited (MML)- Expression of Interest (EOI) Buyer: WEST MIDLANDS COMBINED AUTHORITY Current stage: Planning OCID: ocds-h6vhtk-058873 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058873) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058873.json) ## Summary The West Midlands Combined Authority, located in Birmingham, United Kingdom, is seeking expressions of interest for a contract titled "Civils Maintenance Manual Authoring for Midland Metro Limited (MML)". This procurement process falls within the services category, specifically targeting civil engineering consultancy services. As part of the procurement planning stage, interested suppliers are invited to engage in this initiative aimed at updating and formalising the MML's outdated civils maintenance manual. Key dates include the submission deadline for expressions of interest, set for 12th September 2025, and the intended commencement of the contract on 3rd November 2025, with completion by 27th February 2026. This tender presents a significant opportunity for businesses in the civil engineering, transport systems, or infrastructure services sectors. Companies experienced in creating technical maintenance documentation and those with civil or railway engineering expertise will find this contract aligns well with their capabilities. SMEs and voluntary community and social enterprises (VCSEs) are encouraged to participate, with the requirement to demonstrate their ability to collaborate effectively with operational teams and possess strong technical writing and formatting skills. This engagement could drive business growth through enhanced visibility and the strengthening of relationships with public sector entities. ## Notice Civils Maintenance Manual Authoring Midland Metro Limited (MML) is seeking expressions of interest from suitably qualified and experienced suppliers to support the development of a new Civils Maintenance Manual for our internal maintenance team. We currently operate with a legacy manual that is significantly outdated and lacking in structure, clarity, and usability. We are therefore looking for a supplier who can work closely with our in-house civils maintenance personnel to review existing practices, shadow operational activities, and translate these into a structured, practical and professional maintenance manual. Scope of Work The appointed supplier will be expected to: Shadow members of the civils maintenance team to understand core tasks and methods of work. Translate operational knowledge into clearly defined maintenance job cards, each including: Task description Tools and equipment Safety precautions Visual references or diagrams (where appropriate) Estimated durations or resource requirements Develop a maintenance frequency matrix (star chart) identifying what tasks are carried out, and at what frequency (daily, weekly, monthly, annually, etc.). Include relevant generic safety guidance aligned to the team's use of plant and machinery. Consult with the team to identify any new work activities or job types not previously documented and include these within the scope. Provide iterations of the manual for team review and feedback, refining content accordingly. Format the final document using a standardised template (to be provided by MML) to align with other maintenance manuals used across the organisation. Offer, where possible, recommendations on best practice and additional resources that can support future training or safe system of work improvements. Timescales The final approved manual must be delivered no later than March 2026 (This is a key requirement of the work). MML is seeking a supplier who can commence this work swiftly and progress at pace. Supplier Requirements Interested parties should be able to demonstrate: Experience developing technical or operational maintenance documentation, preferably in an engineering, transport, or infrastructure environment. Ability to engage with and shadow operational teams effectively. Strong technical writing and document formatting skills. Knowledge of maintenance best practice and safety in civil or infrastructure environments. Please can you submit your interest by emailing the following contact by no later than the Friday 12th September 2025 12 noon. Abdirahman Abdullahi - MML Procurement and Contracts Officer Email: abdirahman.abdullahi@westmidlandsmetro.com ### Planning Information Civils Maintenance Manual Authoring Midland Metro Limited (MML) is seeking expressions of interest from suitably qualified and experienced suppliers to support the development of a new Civils Maintenance Manual for our internal maintenance team. We currently operate with a legacy manual that is significantly outdated and lacking in structure, clarity, and usability. We are therefore looking for a supplier who can work closely with our in-house civils maintenance personnel to review existing practices, shadow operational activities, and translate these into a structured, practical and professional maintenance manual. Scope of Work The appointed supplier will be expected to: Shadow members of the civils maintenance team to understand core tasks and methods of work. Translate operational knowledge into clearly defined maintenance job cards, each including: Task description Tools and equipment Safety precautions Visual references or diagrams (where appropriate) Estimated durations or resource requirements Develop a maintenance frequency matrix (star chart) identifying what tasks are carried out, and at what frequency (daily, weekly, monthly, annually, etc.). Include relevant generic safety guidance aligned to the team’s use of plant and machinery. Consult with the team to identify any new work activities or job types not previously documented and include these within the scope. Provide iterations of the manual for team review and feedback, refining content accordingly. Format the final document using a standardised template (to be provided by MML) to align with other maintenance manuals used across the organisation. Offer, where possible, recommendations on best practice and additional resources that can support future training or safe system of work improvements. Timescales The final approved manual must be delivered no later than March 2026 (This is a key requirement of the work). MML is seeking a supplier who can commence this work swiftly and progress at pace. Supplier Requirements Interested parties should be able to demonstrate: Experience developing technical or operational maintenance documentation, preferably in an engineering, transport, or infrastructure environment. Ability to engage with and shadow operational teams effectively. Strong technical writing and document formatting skills. Knowledge of maintenance best practice and safety in civil or infrastructure environments. Please can you submit your interest by emailing the following contact by no later than the Friday 12th September 2025 12 noon. Abdirahman Abdullahi – MML Procurement and Contracts Officer Email: abdirahman.abdullahi@westmidlandsmetro.com ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/048954-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Aug 2025 | | Submission deadline | Not specified | | Future notice date | 12 Sep 2025 | | Award date | Not specified | | Contract period | 3 Nov 2025 - 27 Feb 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WEST MIDLANDS COMBINED AUTHORITY | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B19 3SD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Newtown | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 71 - Architectural, construction, engineering and inspection services - 72 - IT services: consulting, software development, Internet and support ### Codes - 71311000 - Civil engineering consultancy services - 71311100 - Civil engineering support services - 71311200 - Transport systems consultancy services - 71311230 - Railway engineering services - 71311300 - Infrastructure works consultancy services - 71312000 - Structural engineering consultancy services - 71315200 - Building consultancy services - 71315210 - Building services consultancy services - 71500000 - Construction-related services - 72246000 - Systems consultancy services ## Release History - 14 Aug 2025 at 17:10 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/048954-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/048954-2025 14th August 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - http://www.WMCA.org.uk - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058873. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058873.json.