--- title: "Integrated Museum Management System (IMMS)" ocid: "ocds-h6vhtk-058ae4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058ae4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058ae4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058ae4.json" source: "Find A Tender Service" current_stage: "Planning" buyer: "PORTSMOUTH CITY COUNCIL" published: "2025-08-20" --- # Integrated Museum Management System (IMMS) Buyer: PORTSMOUTH CITY COUNCIL Current stage: Planning OCID: ocds-h6vhtk-058ae4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058ae4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-058ae4.json) ## Summary Portsmouth City Council is in the planning stage of procuring an Integrated Museum Management System (IMMS) to enhance its museum and visitor services. The procurement falls under the industry category of software package and information systems, with a focus on goods. This initiative is aimed at attracting utility and software service providers who can supply a comprehensive system for handling group bookings, stock control, sales, and marketing, among others. Based in Portsmouth, UK, the project seeks proposals for a system capable of integrating with existing payment systems while adhering to GDPR compliance. A milestone for preliminary market engagement is scheduled for the due date of 19 September 2025, following which further supplier engagement may be pursued. This procurement offers significant business growth opportunities, particularly for firms with expertise in developing comprehensive software solutions for public services. Companies that specialise in delivering integrated SaaS solutions, particularly those experienced in working with public sector clients, will find this tender appealing. The Council seeks innovative solutions that can improve the museum's online presence, enhance sales through integrated payment solutions, and facilitate efficient event management, making this a lucrative opportunity for companies with capabilities in these areas. The emphasis on a robust system to replace current outdated solutions means there is potential for ongoing collaboration and support, creating substantial prospects for growth and revenue generation. ## Notice Portsmouth City Council's (PCC) Museums service is seeking to procure an Integrated Museum Management System to fully manage and help us build and expand upon the opportunities for improving the Museum and visitor services for both residents and visitors to this great and historic city. Whilst we have a policy to offer, wherever possible, a free service for residents, we are looking to increase revenue opportunities, particularly where bookings, events and online merchandise sales are concerned to fund further improvements and opportunities to expand and improve the museum offering. We recognise the experience and innovation that suppliers can bring to these services. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of our museum and visitor services. We currently have a number of systems that are either heading towards the end of their contracts or are now obsolete and no longer fit for purpose. We are therefore looking to find, if possible, one system that can provide the following functions: - Group and event booking - Stock control and ordering - Tills and payments - On-line shop - Ticket sales - Marketing - Reporting To this end our aims are to: - Improve online presence for museums to improve both ticket and merchandise sales - Improve sales with integrated payments - Managing room hire, events and group bookings with the ability to pay on-line or to be invoiced - Promote and increase revenue into the Museum Service - SaaS first is our strategic position - Must be GDPR compliant - data can only be stored in UK data warehouses - Capita Pay360 is our corporate payment system which would like to be integrated into any solution if at all possible ### Planning Information We recognise the experience and innovation that suppliers can bring to services. As such PCC would welcome your organisation's market information, which will be used to enable PCC to draw up a high-quality specification that meets the needs of our museum and visitor services. A questionnaire for your completion is available via our In-tend eSender system - https://in-tendhost.co.uk/portsmouthcc/aspx/home. Please complete the sections that relate to the services that you provide. Subject to the response PCC may wish to engage with suppliers further in an informal discussion which we are planning will take place week commencing (precise timings to be confirmed). This is purely a market consultation and is in no way an indication of the selection of your organisation or a guarantee of future work. Only suppliers with established systems provided to similar organisations will be invited to further market engagement. Organisations participating in the market consultation will not have any advantage over organisations who do not participate in this process. Similarly, organisations not participating in the market consultation will not be disadvantaged. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/050004-2025 | | Notice type | UK2 - Preliminary Market Engagement Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2025 | | Submission deadline | Not specified | | Future notice date | 19 Sep 2025 | | Award date | Not specified | | Contract period | 31 Mar 2026 - 31 Mar 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Planning | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2AL | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ31 Portsmouth | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 20 Aug 2025 at 07:56 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050004-2025 ## Documents - https://www.find-tender.service.gov.uk/Notice/050004-2025 20th August 2025 - Preliminary market engagement notice on Find a Tender ## Notice URLs - https://in-tendhost.co.uk/portsmouthcc/aspx/home - https://www.legislation.gov.uk/ukpga/2023/54/contents ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058ae4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058ae4.json.