---
title: "Tender for the provision of Examinations Workflow Management System"
ocid: "ocds-h6vhtk-058ae6"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058ae6"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-058ae6.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-058ae6.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF WEST LONDON"
published: "2026-02-24"
---

# Tender for the provision of Examinations Workflow Management System

Buyer: UNIVERSITY OF WEST LONDON  
Current stage: Award  
OCID: ocds-h6vhtk-058ae6

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## Summary

The University of West London has successfully concluded the procurement process for the provision of an Examinations Workflow Management System, crucial for the London College of Music Examinations (LCME). This procurement falls within the industry category of software package and information systems under public authority - sub-central government classification. The contract was awarded to Examtrack Ltd, a large-scale supplier. The tender process utilised an open procurement method, with a contract start date set for 30th March 2026 and completion by 29th March 2031, with options for renewal available up to 2033. The procurement included two functional lots - an Exam Management Platform and a Digital Hosting Solution - costing a gross amount of £819,258, split into £682,715 paid for goods and services, and concluded with a standstill period ending on 5th March 2026.

For businesses in the software development field, especially those specialising in industry-specific software packages, this tender represents a significant opportunity for growth. It allows participation in the public sector, particularly by SMEs with ambitions of providing specialised services to a renowned institution like the University of West London. The award criteria emphasized a blend of commercial and technical capabilities, aesthetic and functional characteristics, and value-added account management services, perfect for entities able to enhance educational systems on a global scale. Opportunities for future system development and additional functionalities ensure continued engagement with innovative firms willing to collaborate and expand their portfolio in public sector software provisions.

## Notice

This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution. This requirement is split into 2 lots.

### Lot Information

Lot LOT-0000

Options: Possible additional software functionality if required

Renewal: 2 x 12 month extensions at the discretion of UWL

### Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B= This is not a call for competition. The Engagement process will include discussions with all interested suppliers on LCME’s current operations and high-level requirements, followed by product demonstrations and standardised questions on topic shared below. Sessions may be delivered as one extended meeting or two shorter meetings with key business stakeholders. • Product capability and functional fit • Technical and security considerations • User accessibility • Commercial and licensing model • Implementation and support If you are interested in being part of this Market Engagement, please contact UWL to arrange the session. Please use the messaging function on our eSourcing system EU Supply. Please find the link below: https://uk.eu-supply.com/login.asp?B=uwl Please navigate to the correct project - Market Engagement for the provision of Examinations Workflow Management System Sessions need to have taken place by Friday 5th September

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016344-2026 |
| Notice type | UK6 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 Feb 2026 |
| Submission deadline | 1 Dec 2025 |
| Future notice date | 24 Sep 2025 |
| Award date | 23 Feb 2026 |
| Contract period | 30 Mar 2026 - 29 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £300,000 |
| Lots value | £300,000 |
| Awards value | £682,715 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Pending |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF WEST LONDON |
| Locality | LONDON |
| Post town | West London |
| Postcode | W5 2NU |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI73 Ealing |
| Local authority | Ealing |
| Electoral ward | Ealing Broadway |
| Westminster constituency | Ealing Central and Acton |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EXAMTRACK |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package

## Release History

- 24 Feb 2026 at 10:01 - Award - UK6 - Contract Award Notice - https://www.find-tender.service.gov.uk/Notice/016344-2026
- 28 Oct 2025 at 15:30 - Tender - UK4 - Tender Notice - https://www.find-tender.service.gov.uk/Notice/069063-2025
- 20 Aug 2025 at 08:00 - Planning - UK2 - Preliminary Market Engagement Notice - https://www.find-tender.service.gov.uk/Notice/050006-2025

## Documents

- https://www.find-tender.service.gov.uk/Notice/016344-2026
  24th February 2026 - Contract award notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/069063-2025
  28th October 2025 - Tender notice on Find a Tender
- https://www.find-tender.service.gov.uk/Notice/050006-2025
  20th August 2025 - Preliminary market engagement notice on Find a Tender

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B=
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97250&B=Thisisnotacallforcompetition.TheEngagementprocesswillincludediscussionswithallinterestedsuppliersonLCME’scurrentoperationsandhigh-levelrequirements,followedbyproductdemonstrationsandstandardisedquestionsontopicsharedbelow.Sessionsmaybedeliveredasoneextendedmeetingortwoshortermeetingswithkeybusinessstakeholders.•Productcapabilityandfunctionalfit•Technicalandsecurityconsiderations•Useraccessibility•Commercialandlicensingmodel•ImplementationandsupportIfyouareinterestedinbeingpartofthisMarketEngagement,pleasecontactUWLtoarrangethesession.PleaseusethemessagingfunctiononoureSourcingsystemEUSupply.Pleasefindthelinkbelow:https://uk.eu-supply.com/login.asp?B=uwlPleasenavigatetothecorrectproject-MarketEngagementfortheprovisionofExaminationsWorkflowManagementSystemSessionsneedtohavetakenplacebyFriday5thSeptember
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99468&B=
- https://uk.eu-supply.com/login.asp?B=uwl
- https://www.legislation.gov.uk/ukpga/2023/54/contents
- https://www.uwl.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-058ae6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-058ae6.json.